Federal Government Document Management Wentzville, MO
Federal Government Document Management in Wentzville, MO. The need for federal government agencies to digitally manage their documents is quite literally an urgent requirement. In 2018, then-President Trump's administration published a report entitled "Delivering Government Solutions in the 21st Century, which detailed a far-ranging strategy to slim down and reorganize the federal government and improve its efficiency. While many of its proposals were not enacted, one proposal that was put into place is to move all federal business processes and records to a paperless environment by December 31, 2022. The government has even demanded the National Archives and Records Administration (NARA) not to accept any paper record following this date. More guidance has been published by the Office of Management and Budget (OMB). This detailed best practices that Wentzville, MO federal government agencies are recommended to follow to reach this goal. By the end of 2022, the OMB has mandated that "Federal agencies will manage all permanent records in an electronic format and with appropriate metadata," and all temporary records must be either in electronic formats or kept in commercial facilities. Contact HITS now for more information about how we can help
As a market leader in data management solutions since 1994, HITS is ideally situated to help federal government agencies in Wentzville, MO reach their document management goals. Our eight-step document scanning process includes an exclusive audit trail process that ensures each document is scanned to your requirements. We offer technology that meets Department of Defense (DoD) 5015.2 STD specifications and all NARA standards, proven successful, and easy to use. Best of all, our products are backed by a support team that gets your needs and offers exceptional customer service. Contact us today online, by dialing 202-793-2200 for our Washington, D.C. office, or by calling 314-837-4000 to speak with a member of our team and learn more about our full range of Wentzville, MO, Universal Electronic Records Management (ERM) services.
Proven Document Management Tools in Wentzville, MO
When vetting a digital document transformation partner, you should ask these questions: What is your office or department's primary objective in document management? What about FOIA (Freedom of Information Act).Do you need a platform that makes it easy for you to access and upload documents? Do you need your documents to be easily accessed, no matter where you are and what device you're using? Do you require a purpose-built ecosystem for your document management, would like to transition to one that has already been built and is used by private-sector companies of all sizes, or has your office already found a document management system? Critically, you will need a document management partner who takes security as seriously as you do, that will safely destroy any unneeded documents, and keep your sensitive documents from leaking out.
HITS offers proven, secure solutions for your Wentzville federal government department or office's document management requirements. Our Paperless To Go system indexes every one of your documents and provides complete cataloging, tracking, and metadata services. You can rest assured that all your files are transferred over into a new format and given proper metadata, as required by the OMB memorandum. Paperless To Go works with any Electronic Document Management System (EDMS), including our own Str8view® software, or you can opt to have documents uploaded onto a hard drive. Most importantly, documents are instantly available for remote access and the entire process is 100% secure and protected.
When your Wentzville, MO department or office needs to preserve certain documents and can get rid of others, DocuMiner® from HITS is the answer. Our team analyzes all your documents in real time and files them into two groups: Scan or Shred. We give you a full manifest of all your files that your department or office can review, and once you approve this list documents that are not required are securely destroyed. The documents you need to keep are scanned and entered into your preferred EDMS, which digitizes your documents to NARA/OMB standards, secures and archives them for the future, and allows for access from any platform.
Why Government Document Management Matters in Wentzville, MO
There are several key factors prompting government agencies to reevaluate their document management practices. See below for the main ones:
- Environmental Impact: Conserving trees and mitigating the environmental effects of paper production, including deforestation and pollution, are significant benefits of reducing paper usage.
- Cost Savings: Transitioning to a paperless system removes the necessity of purchasing paper, ink, and other supplies, resulting in cost savings for both businesses and individuals.
- Efficiency: Digital documents are easier to organize, access, and share compared to paper documents. This improves workflow efficiency and reduces the time spent searching for information.
- Space Saving: By storing documents digitally, the requirement for physical storage space is eliminated, allowing for office space to be freed up and clutter to be reduced.
- Security: Digital documents can be encrypted and backed up to secure servers, reducing the risk of loss or damage compared to physical documents.
- Accessibility: Digital documents can be accessed from anywhere with an internet connection, allowing for remote work and collaboration.
Get in touch with our Wentzville, MO, federal document management experts today for more information.
Why do Governments in Wentzville, MO Need Document Management?
At most federal government agencies and offices in Wentzville, MO, document security and avoiding compromised systems is a high-priority task. Sensitive information can easily slip into the wrong hands and influence all parts of governmental operations. Whether leaks, espionage, or hacks, secure electronic document handling is a matter of national security and should be treated accordingly.
The document management specialists at HITS realize the importance of document security and confidentiality, and thus provide full document management security in all their projects. Our HITS Kit document shipping service is engineered with extensive security and tracking features, so you can rest easy knowing that documents sent to our central facility for scanning can be monitored during the shipping process. Once scanned, we use an eight-step audit trail process to make sure that your documents will not be lost and that you can have full control of the audit process. HITS' DocuMiner® platform is hosted on proven, FedRAMP Moderate certified AWS infrastructure. We are fully committed to robust security and all our electronic document management platforms meet FERPA, DoD 5015.2, VPAT Section 508, and CISPE standards for encryption and data protection.
Below are a few other services provided by HITS:
- Information Management
- Government Records Management
- Electronic Health Records
- HIPAA Compliant Document Shredding
- STR8VIEW Document Scanning
- Federal Records Management
- Government Document Management
- Secure Destruction Services
- Medical Records Management
- Cloud Migration
Contact Wentzville, MO, Federal Government Electronic Document Management Experts in Wentzville, MO | HITS
With the deadline nearing for federal government agencies and departments in Wentzville, MO to go paperless and digitize existing paper documents, knowing a trustworthy document management partner is all the more important. The seasoned Wentzville document services team at HITS have worked with private sector firms of all types, from hospitals to universities to Fortune 500 corporations, reimagine their data management strategy and create secure systems to access and archive sensitive documents.
Our experienced Wentzville, MO electronic document management professionals are ready to help your federal government department, office, or agency meet the OMB's deadline to move your document management to a fully cloud-based ecosystem. Call our Washington, DC office today at 202-793-2400, our main office at 314-837-4000, or contact us online to speak with our team and learn more about how HITS reimagines your Wentzville, MO federal government document management.