Federal Government Document Management Independence, MO

Federal Government Document Management in Independence, MO. The request for federal government agencies to digitally manage their documents is quite literally a necessary task. In 2018, then-President Trump's administration published a report entitled "Delivering Government Solutions in the 21st Century, which outlined a comprehensive plan to slim down and reorganize the federal government with the goal of improving its efficiency. While many of its proposals never came to pass, one proposal that was adopted is to move all federal records and business processes to a paperless environment by December 31, 2022. The government has even demanded the National Archives and Records Administration (NARA) not to accept any paper record after this date. Supplementary guidance has been issued by the Office of Management and Budget (OMB). This set out a timeline and process that Independence, MO federal government agencies are recommended to follow to achieve this goal. By the end of 2022, the OMB has mandated that "Federal agencies will manage all permanent records in an electronic format and with appropriate metadata," and all temporary records will be either in electronic formats or kept in commercial facilities. Contact HITS now for more information about how we can help

As a proven leader in data management solutions for three decades, HITS is ideally situated to help federal government agencies in Independence, MO reach their paperless office benchmarks. Our eight-step document scanning system includes an industry-unique audit trail process that ensures each document is scanned to your standards. We offer technology that is proven, easy to use, and meets DoD 5015.2 STD specifications, as well as NARA standards. Best of all, our products are bolstered by a customer support team that knows your needs and offers exceptional customer service. Contact us today online, by dialing 202-793-2200 for our Washington, D.C. office, or by calling 314-837-4000 to speak with a member of our team and find out more about our complete range of Independence, MO, Universal Electronic Records Management (ERM) services.

Core Competencies

Dependable Document Management Tools in Independence, MO

When looking for a digital document transformation partner, ask yourself: What does your office need most out of a document management service? What about FOIA (Freedom of Information Act).Do you want a platform that makes it easy for you to access and upload documents? Do you need your documents to be easily accessed, no matter where you are and what device you're using? Are you needing a custom-built environment for your paperless document storage, are interested in using a platform tested and trusted by all sorts of private-sector firms, or does your department already have a document management system? Most importantly, you will need a document management partner who is as dedicated to security as you are, that will safely get rid of any unneeded documents, and prevent sensitive material from falling into the wrong hands.

HITS offers proven, secure solutions for your Independence federal government department or office's document management requirements. Our Paperless To Go system indexes every one of your documents and provides complete tracking, metadata, and cataloging services. You can be confident that all your files are transferred over into a new format and provided proper metadata, as required by the OMB memorandum. Paperless To Go works with any Electronic Document Management System (EDMS), including our own Str8view® software, or you can choose to have your documents saved to a hard drive. Best of all, documents can be viewed instantly from any device and the entire process is 100% secure and protected.

For applications where your Independence, MO department or office needs to preserve certain documents and can get rid of others, DocuMiner® from HITS is the answer. Our team analyzes all your documents in real time and separates them into two categories: Scan or Shred. We send you a full manifest of all your files that your department or office can review, and once you approve this list documents that are surplus to requirements are securely destroyed. The documents you require are scanned and entered into your preferred EDMS, which digitizes your documents to NARA/OMB requirements, archives and secures them for the future, and allows them to be viewed anywhere.

Why Government Document Management Matters in Independence, MO

There are several key factors prompting government agencies to reevaluate their document management practices. See below:

• Environmental Impact: Decreasing paper consumption aids in conserving trees and lessening the environmental ramifications linked to paper manufacturing, such as deforestation and pollution.
• Cost Savings: Transitioning to a paperless system removes the necessity of purchasing paper, ink, and other supplies, resulting in cost savings for both businesses and individuals.
• Efficiency: The ease of organizing, accessing, and sharing digital documents surpasses that of paper documents, leading to enhanced workflow efficiency and decreased time spent searching for information.
• Space Saving: The elimination of physical storage space requirements through digital document storage results in freed-up office space and reduced clutter.
• Security: Digital documents can be encrypted and securely backed up to servers, minimizing the risk of loss or damage, a level of protection not achievable with physical documents.
• Accessibility: Digital documents can be accessed from anywhere with an internet connection, allowing for remote work and collaboration.

Get in touch with our Independence, MO, federal document management experts today for more information.

Why do Governments in Independence, MO Need Document Management?

At most federal government agencies and offices in Independence, MO, keeping documents secure and avoiding compromised systems is a high-priority task. Proprietary information can easily fall into the wrong hands and influence all elements of governmental operations. Whether espionage, hacks, or leaks, secure electronic document handling is a matter of national security and should be treated accordingly.

The document management specialists at HITS realize the importance of document security and confidentiality, and as a result give you full document management security with every project. Our HITS Kit document shipping service is secure from end to end, so you can rest assured that documents sent to our central facility for scanning can be monitored during the shipping process. Once scanned, we use an eight-step audit trail process to ensure that your documents will not get lost en transit and that you can have full control of the audit process. HITS' DocuMiner® platform is hosted on proven, FedRAMP Moderate certified AWS infrastructure. We are fully committed to robust security and all our electronic document management platforms meet FERPA, DoD 5015.2, VPAT Section 508, and CISPE standards for encryption and data protection.

Here are a few other services provided by HITS:

• Large Format Scanning
• Information Management
• Government Records Management
• Electronic Health Records
• HIPAA Compliant Document Shredding
• STR8VIEW Document Scanning
• Federal Records Management
• Government Document Management
• Secure Destruction Services
• Medical Records Management

Talk To Independence, MO, Federal Government Electronic Document Management Experts in Independence, MO | HITS

With the deadline nearing for federal government departments and offices in Independence, MO to go paperless and digitize existing paper documents, working with a trusted document management partner is a critical task. The seasoned Independence document services professionals at HITS have helped private sector firms of all types, from universities to Fortune 500 corporations to hospitals, reimagine their data management plan and create dependable systems to store and access proprietary material.

Our experienced Independence, MO electronic document management professionals are ready to help your federal government department, office, or agency meet the OMB's deadline to transition your document management to a fully digital environment. Call our Washington, DC office today at 202-793-2400, our main office at 314-837-4000, or contact us online to speak with our team and learn more about how HITS reimagines your Independence, MO federal government document management.