Federal Government Document Management Springfield, MO

Federal Government Document Management in Springfield, MO. The desire for federal government agencies to digitally manage their documents has now become an urgent requirement. In 2018, the then-President's administration published a report entitled "Delivering Government Solutions in the 21st Century, which outlined an expansive strategy to reduce and re-center the federal government in order to improve its efficiency. While many of its proposals never came to pass, a proposal that was put into place is to move all federal business processes and records to a paperless environment by December 31, 2022. The government has even asked the National Archives and Records Administration (NARA) not to accept any paper record following this date. Supplementary guidance has been published by the Office of Management and Budget (OMB). This set out best practices that Springfield, MO federal government agencies should follow to achieve this goal. By the end of 2022, the OMB has ordered that "Federal agencies will manage all permanent records in an electronic format and with appropriate metadata," and all temporary records will be either in electronic formats or kept in commercial facilities. Contact HITS now for more information about how we can help

As an industry leader in data management solutions since 1994, HITS is perfectly poised to help federal government agencies in Springfield, MO achieve their document management requirements. Our eight-step document scanning procedure includes an industry-unique audit trail process that guarantees each document is digitized to your requirements. We offer technology that is easy to use, meets both NARA standards and DoD 5015.2 STD specs, and has been proven successful in the private sector. Most importantly, our products are bolstered by a customer support team that understands your needs and offers friendly customer service. Contact us today online, by dialing 202-793-2200 for our Washington, D.C. office, or by calling 314-837-4000 to speak with a member of our team and learn more about our complete range of Springfield, MO, Universal Electronic Records Management (ERM) services.

Core Competencies

Dependable Document Management Systems in Springfield, MO

When looking for a digital document transformation partner, ask yourself: What is most important for your office and department? What about FOIA (Freedom of Information Act).Do you want a platform that easily allows for you to upload and view your documents? Do you need your documents to be accessible from all platforms and at all times? Are you needing a custom-built environment for your paperless document storage, would like to transition to one that has already been built and is used by private-sector companies of all sizes, or does your department already have a document management system? Crucially, you will need a document management partner who is as dedicated to security as you are, that will safely destroy any unneeded documents, and prevent sensitive material from falling into the wrong hands.

HITS offers proven, secure solutions for your Springfield federal government department or office's document management requirements. Our Paperless To Go system indexes every one of your documents and provides complete metadata, cataloging, and tracking services. You can rest assured that all your files are transferred over into a new format and provided proper metadata, mandated by the OMB memorandum. Paperless To Go works with any Electronic Document Management System (EDMS), including our own Str8view® software, or you can opt to have documents uploaded onto a hard drive. Most importantly, documents can be viewed instantly from any device and the entire process is 100% secure and protected.

For applications where your Springfield, MO department or office needs to preserve certain documents and can get rid of others, DocuMiner® from HITS is your ideal solution. Our team analyzes all your documents in real time and sorts them into two groups: Scan or Shred. We provide a full manifest of all your files that your department or office can review, and once you sign off on this list documents that are no longer needed are securely disposed of. The documents you have decided to keep are scanned and entered into your preferred EDMS, which digitizes your documents to NARA/OMB standards, archives and secures them for the future, and allows for access from any platform.

Why Government Document Management Matters in Springfield, MO

There are a number of reasons government agencies need to consider better document management. See below for the main ones:

• Environmental Impact: Conserving trees and mitigating the environmental effects of paper production, including deforestation and pollution, are significant benefits of reducing paper usage.
• Cost Savings: Eliminating the need to purchase paper, ink, and other supplies, going paperless leads to cost savings for businesses and individuals alike.
• Efficiency: The ease of organizing, accessing, and sharing digital documents surpasses that of paper documents, leading to enhanced workflow efficiency and decreased time spent searching for information.
• Space Saving: The elimination of physical storage space requirements through digital document storage results in freed-up office space and reduced clutter.
• Security: Digital documents can be encrypted and backed up to secure servers, reducing the risk of loss or damage compared to physical documents.
• Accessibility: Accessible from any location with internet access, digital documents enable seamless remote work and collaboration among distributed teams.

Get in touch with our Springfield, MO, federal document management professionals today to learn more.

Why do Governments in Springfield, MO Need Document Management?

At most federal government agencies and offices in Springfield, MO, document security and avoiding compromised systems is a high-priority task. Secret information can easily end up in the wrong hands and influence all elements of governmental operations. Whether hacks, leaks, or espionage, secure electronic document handling is a national security manner and should be treated as such.

The document management experts at HITS realize the importance of document security and confidentiality, and thus give you full document management security included in everything they do. Our HITS Kit document shipping service boasts end-to-end security, so you can be confident that documents sent to our central facility for scanning will not be intercepted. Once scanned, we use an eight-step audit trail process to ensure that your documents will not go missing and that you can have total control of the audit process. HITS' DocuMiner® platform is hosted on trusted, FedRAMP Moderate certified AWS infrastructure. We are fully invested in robust security and all our electronic document management platforms meet CISPE, DoD 5015.2, HITECH Act, and VPAT Section 508 standards for encryption and data protection.

Here are a few other services provided by HITS:

• Large Format Scanning
• Information Management
• Government Records Management
• Electronic Health Records
• HIPAA Compliant Document Shredding
• STR8VIEW Document Scanning
• Federal Records Management
• Government Document Management
• Secure Destruction Services
• Medical Records Management

Talk To Springfield, MO, Federal Government Electronic Document Management Experts in Springfield, MO | HITS

With the deadline nearing for federal government agencies and departments in Springfield, MO to move to a paperless framework and digitize their documents, working with a trusted document management partner is imperative. The seasoned Springfield document services professionals at HITS have worked with private sector firms of all types, from Fortune 500 corporations to universities to hospitals, reimagine their data management strategy and create secure systems to access and archive proprietary files.

Our experienced Springfield, MO electronic document management staff is ready to help your federal government agency, department, or office meet the OMB's deadline to move your document management to a fully paperless platform. Call our Washington, DC office today at 202-793-2400, our main office at 314-837-4000, or contact us online to speak with our team and learn more about how HITS reimagines your Springfield, MO federal government document management.