Federal Government Document Management Springfield, MO
Federal Government Document Management Springfield, MO. The need for federal government agencies to electronically manage their documents has now become a necessary task. In 2018, the then-President's administration published a report entitled "Delivering Government Solutions in the 21st Century, which outlined an expansive plan to streamline and refocus the federal government with the goal of improving its efficiency. While several of its proposals were not enacted, a proposal that was adopted is to move all federal recordkeeping and business to a paperless environment by December 31, 2022. The government has even asked the National Archives and Records Administration (NARA) not to accept any paper record following this date. Additional guidance has been published by the Office of Management and Budget (OMB) in the form of Memorandum M-19-21: this set out a timeline and process that Springfield, MO federal government agencies are recommended to follow to meet this goal. By the end of 2022, the OMB has ordered that "Federal agencies will manage all permanent records in an electronic format and with appropriate metadata", and all temporary records will be either in electronic formats or kept in commercial facilities.
As an industry leader in data management solutions since 1994, HITS is ideally situated to help federal government agencies in Springfield, MO reach their paperless environment benchmarks. Our eight-step document scanning procedure includes an exclusive audit trail process that ensures each document is scanned to your standards. We offer technology that meets Department of Defense (DoD) 5015.2 STD specifications and all NARA standards, proven successful, and easy to use. In addition, our products are backed by a customer support team that understands your needs and provides friendly customer service. Contact us today online, by dialing 202-793-2200 for our Washington, D.C. office, or by calling 314-837-4000 to speak with a member of our team and discover more about our complete range of Springfield, MO Universal Electronic Records Management (ERM) services.
Proven Document Management Tools
When searching for a digital document transformation partner, ask yourself: What is most important for your office and department? Do you need a platform that allows for easy access and uploading of documents? Do you need your documents to be easily accessed, no matter where you are and what device you're using? Do you require a purpose-built ecosystem for your document management, are interested in using a platform tested and trusted by all sorts of private-sector firms, or has your office already found a document management system? Critically, you will need a document management partner who takes security as seriously as you do, that will safely destroy any unneeded documents, and keep your sensitive documents from leaking out.
HITS offers secure, trusted solutions for your Springfield federal government office or department's document management requirements. Our Paperless To Go system indexes every one of your documents and provides complete cataloging, tracking, and metadata services. You can be confident that all your files are transferred over into a new format and given proper metadata, which is mandated by the OMB memorandum. Paperless To Go works with any Electronic Document Management System (EDMS), including our own Str8view® software, or you can opt to have documents uploaded onto a hard drive. Best of all, documents can be viewed instantly from any device and the entire process is 100% secure and protected.
For applications where your Springfield, MO department or office needs to preserve certain documents and can get rid of others, DocuMiner® from HITS is the answer. Our team analyzes all your documents in real time and files them into two groups: Scan or Shred. We send you a full manifest of all your files that your department or office can look over, and once you approve this list documents that are no longer needed are securely destroyed. The documents you need to keep are scanned and entered into your preferred EDMS, which digitizes your documents to NARA/OMB standards, secures and archives them for years to come, and permits instant access from all devices.
When Document Security Is Critical
At most federal government departments and agencies in Springfield, MO, document security and avoiding leaks is a mission-critical task. Secret information can easily end up in the wrong hands and influence all elements of governmental operations. Whether espionage, hacks, or leaks, secure electronic document handling is a matter of national security and should be treated accordingly.
The document management specialists at HITS understand the importance of document security and confidentiality, and as such provide full document management security with every project. Our HITS Kit document shipping service is engineered with extensive security and tracking features, so you can be confident that documents sent to our central facility for scanning can be fully tracked and monitored. Once scanned, we use an eight-step audit trail process to make sure that your documents will not get lost en transit and that you can have full control of the audit process. HITS' DocuMiner® platform is hosted on trusted, FedRAMP Moderate certified AWS infrastructure. We are fully devoted to robust security and all our electronic document management platforms meet FERPA, DoD 5015.2, VPAT Section 508, and CISPE standards for encryption and data protection.
Contact Springfield, MO Federal Government Electronic Document Management Experts | HITS
With the deadline nearing for federal government agencies and departments in Springfield, MO to go paperless and digitize existing paper documents, working with a trusted document management partner is a critical task. The veteran Springfield document services staff at HITS have assisted private sector firms of all types, from hospitals to universities to Fortune 500 corporations, reimagine their data management plan and create future-proof systems to access and archive confidential material.
Our proven Springfield, MO electronic document management staff is ready to help your federal government department, office, or agency meet the OMB's deadline to move your document management to a fully paperless environment. Call our Washington, DC office today at 202-793-2400, our main office at 314-837-4000, or contact us online to speak with our team and learn more about how HITS reimagines your Springfield, MO federal government document management.