Federal Government Document Management Richmond, VA
Federal Government Document Management Richmond, VA. The request for federal government agencies to electronically manage their documents has turned into a necessary task. In 2018, then-President Trump's administration published a report entitled "Delivering Government Solutions in the 21st Century, which outlined a far-ranging program to streamline and refocus the federal government in order to improve its efficiency. While several of its proposals were not enacted, one that was approved is to move all federal records and business processes to a paperless environment by December 31, 2022. The government has even demanded the National Archives and Records Administration (NARA) not to accept any paper record after this date. Additional guidance has been issued by the Office of Management and Budget (OMB) in the form of Memorandum M-19-21: this detailed best practices that Richmond, VA federal government agencies should follow to achieve this goal. By the end of 2022, the OMB has mandated that "Federal agencies will manage all permanent records in an electronic format and with appropriate metadata", and all temporary records will be either in electronic formats or stored in commercial facilities.
As an industry leader in data management solutions since 1994, HITS is ideally situated to help federal government agencies in Richmond, VA reach their document management requirements. Our eight-step document scanning process includes an industry-exclusive audit trail process that guarantees each document is processed to your standards. We offer technology that is easy to use, meets both NARA standards and DoD 5015.2 STD specs, and has been proven successful in the private sector. Most importantly, our products are backed by a customer service team that gets your needs and provides friendly customer service. Contact us today online, by dialing 202-793-2200 for our Washington, D.C. office, or by calling 314-837-4000 to speak with a member of our team and discover more about our complete range of Richmond, VA Universal Electronic Records Management (ERM) services.
Dependable Document Management Tools
When looking for a digital document transformation partner, you should ask these questions: What is most important for your office and department? Do you require a platform that easily allows for you to upload and view your documents? Do you need your documents to be accessible from all platforms and at all times? Do you require a purpose-built ecosystem for your document management, are considering a platform proven within the private sector, or does your department already have a document management system? Most importantly, you will need a document management partner who takes security as seriously as you do, that will safely get rid of any unneeded documents, and prevent sensitive material from falling into the wrong hands.
HITS offers secure, trusted solutions for your Richmond federal government office or department's document management requirements. Our Paperless To Go system indexes every one of your documents and provides complete cataloging, tracking, and metadata services. You can be confident that all your files are transferred over into a new format and provided proper metadata, mandated by the OMB memorandum. Paperless To Go works with any Electronic Document Management System (EDMS), including our own Str8view® software, or you can choose to have your documents saved to a hard drive. Best of all, documents are available for instant access from any platform and the entire process is 100% secure and protected.
When your Richmond, VA department or office needs to preserve certain documents and can get rid of others, DocuMiner® from HITS is the answer. Our team analyzes all your documents in real time and separates them into two categories: Scan or Shred. We provide a full manifest of all your files that your department or office can review, and once you approve this list documents that are surplus to requirements are securely disposed of. The documents you have decided to keep are scanned and entered into your preferred EDMS, which digitizes your documents to NARA/OMB standards, secures and archives them for the future, and permits instant access from all devices.
When Document Security Is Important
At most federal government departments and agencies in Richmond, VA, keeping documents secure and avoiding leaks is a high-priority task. Proprietary information can easily slip into the wrong hands and involve all elements of governmental operations. Whether hacks, leaks, or espionage, secure electronic document handling is a matter of national security and should be treated with all due care.
The document management experts at HITS realize the importance of document security and confidentiality, and thus give you full document management security with every project. Our HITS Kit document shipping service is engineered with extensive security and tracking features, so you can rest easy knowing that documents sent to our central facility for scanning will not be intercepted. Once scanned, we use an eight-step audit trail process to guarantee that your documents will not go missing and that you can have full control of the audit process. HITS' DocuMiner® platform is hosted on trusted, FedRAMP Moderate certified AWS infrastructure. We are fully invested in robust security and all our electronic document management platforms meet CISPE, DoD 5015.2, HITECH Act, and VPAT Section 508 standards for encryption and data protection.
Talk To Richmond, VA Federal Government Electronic Document Management Experts | HITS
With the deadline growing closer for federal government offices and agencies in Richmond, VA to move to a paperless framework and digitize their documents, knowing a trustworthy document management partner is a critical task. The experienced Richmond document services staff at HITS have helped private sector firms of all types, from Fortune 500 corporations to universities to hospitals, reimagine their data management plan and create future-proof systems to access and archive confidential files.
Our proven Richmond, VA electronic document management professionals are ready to help your federal government agency, department, or office meet the OMB's deadline to transition your document management to a fully cloud-based platform. Call our Washington, DC office today at 202-793-2400, our main office at 314-837-4000, or contact us online to speak with our team and learn more about how HITS reimagines your Richmond, VA federal government document management.