Federal Government Document Management Richmond, VA

Federal Government Document Management in Richmond, VA. The request for federal government agencies to digitally manage their documents has turned into a necessary task. In 2018, the then-President's administration published a report entitled "Delivering Government Solutions in the 21st Century, which outlined a comprehensive strategy to slim down and reorganize the federal government and improve its efficiency. While a number of its proposals were not enacted, one proposal that was put into place is to move all federal recordkeeping and business to a paperless environment by December 31, 2022. The government has even ordered the National Archives and Records Administration (NARA) not to accept any paper record following this date. Supplementary guidance has been provided by the Office of Management and Budget (OMB). This set out best practices that Richmond, VA federal government agencies are recommended to follow to achieve this goal. By the end of 2022, the OMB will demand that "Federal agencies will manage all permanent records in an electronic format and with appropriate metadata," and all temporary records must be either in electronic formats or kept in commercial facilities. Contact HITS now for more information about how we can help

As a market leader in data management solutions since 1994, HITS is ideally situated to help federal government agencies in Richmond, VA reach their document management requirements. Our eight-step document scanning procedure includes an industry-exclusive audit trail process that guarantees each document is digitized to your standards. We offer technology that is easy to use, meets both NARA standards and DoD 5015.2 STD specs, and has been proven successful in the private sector. In addition, our products are bolstered by a support team that gets your needs and provides exceptional customer service. Contact us today online, by dialing 202-793-2200 for our Washington, D.C. office, or by calling 314-837-4000 to speak with a member of our team and find out more about our complete range of Richmond, VA, Universal Electronic Records Management (ERM) services.

Core Competencies

Proven Document Management Tools in Richmond, VA

When vetting a digital document transformation partner, you should ask these questions: What is your office or department's primary objective in document management? What about FOIA (Freedom of Information Act).Do you want a platform that allows for easy access and uploading of documents? Do you need your documents to be accessible from all platforms and at all times? Are you needing a custom-built environment for your paperless document storage, are considering a platform proven within the private sector, or do you already have a software system that works for you? Most importantly, you will need a document management partner who takes security as seriously as you do, that will safely dispose of any unneeded documents, and prevent sensitive material from falling into the wrong hands.

HITS offers secure, trusted solutions for your Richmond federal government department or office's document management needs. Our Paperless To Go system indexes every one of your documents and provides complete metadata, cataloging, and tracking services. You can rest assured that all your files are transferred over into a new format and given proper metadata, as required by the OMB memorandum. Paperless To Go works with any Electronic Document Management System (EDMS), including our own Str8view® software, or you can have documents saved on a secure hard drive. Most importantly, documents are instantly available for remote access and the entire process is 100% secure and protected.

For applications where your Richmond, VA department or office needs to preserve certain documents and can get rid of others, DocuMiner® from HITS is the answer. Our staff analyzes all your documents in real time and files them into two groups: Scan or Shred. We send you a full manifest of all your files that your department or office can review, and once you approve this list documents that are surplus to requirements are securely shredded. The documents you need to keep are scanned and entered into your preferred EDMS, which digitizes your documents to NARA/OMB standards, archives and secures them for years to come, and allows for access from any platform.

Why Government Document Management Matters in Richmond, VA

There are several key factors prompting government agencies to reevaluate their document management practices. See below for the main ones:

• Environmental Impact: Reducing paper usage helps conserve trees and reduces the environmental impact associated with paper production, including deforestation and pollution.
• Cost Savings: Eliminating the need to purchase paper, ink, and other supplies, going paperless leads to cost savings for businesses and individuals alike.
• Efficiency: Digital documents are easier to organize, access, and share compared to paper documents. This improves workflow efficiency and reduces the time spent searching for information.
• Space Saving: Storing documents digitally eliminates the need for physical storage space, thereby freeing up office space and reducing clutter.
• Security: Securely encrypting and backing up digital documents to servers enhances protection against loss or damage, surpassing the security of physical documents.
• Accessibility: Digital documents, accessible from anywhere with an internet connection, empower remote work and collaboration, enhancing productivity and flexibility.

Get in touch with HITS' Richmond, VA, federal document management professionals today to learn more.

Why do Governments in Richmond, VA Need Document Management?

At most federal government departments and agencies in Richmond, VA, keeping documents secure and avoiding compromised systems is a mission-critical task. Sensitive information can easily fall into the wrong hands and affect all elements of governmental operations. Whether hacks, leaks, or espionage, secure electronic document handling is a critical national security task and should be treated accordingly.

The document management professionals at HITS grasp the importance of document security and confidentiality, and as such give you full document management security in all their projects. Our HITS Kit document shipping service is secure from end to end, so you can rest assured that documents sent to our central facility for scanning will not be intercepted. Once scanned, we use an eight-step audit trail process to ensure that your documents will not be lost and that you can have total control of the audit process. HITS' DocuMiner® platform is hosted on trusted, FedRAMP Moderate certified AWS infrastructure. We are fully committed to robust security and all our electronic document management platforms meet CISPE, DoD 5015.2, HITECH Act, and VPAT Section 508 standards for encryption and data protection.

Below are a few other services provided by HITS:

• Large Format Scanning
• Information Management
• Government Records Management
• Electronic Health Records
• HIPAA Compliant Document Shredding
• STR8VIEW Document Scanning
• Federal Records Management
• Government Document Management
• Secure Destruction Services
• Medical Records Management

Call Richmond, VA, Federal Government Electronic Document Management Experts in Richmond, VA | HITS

With the deadline fast approaching for federal government agencies and departments in Richmond, VA to go paperless and digitize existing paper documents, knowing a trustworthy document management partner is imperative. The experienced Richmond document services team at HITS have helped private sector firms of all types, from Fortune 500 corporations to universities to hospitals, reimagine their data management plan and create secure systems to store and access sensitive documents.

Our proven Richmond, VA electronic document management staff is ready to help your federal government agency, department, or office meet the OMB's deadline to move your document management to a fully cloud-based platform. Call our Washington, DC office today at 202-793-2400, our main office at 314-837-4000, or contact us online to speak with our team and learn more about how HITS reimagines your Richmond, VA federal government document management.