Federal Government Document Management Alexandria, VA
Federal Government Document Management Alexandria, VA. The desire for federal government agencies to digitally manage their documents is quite literally a critical need. In 2018, the then-President's administration published a report entitled "Delivering Government Solutions in the 21st Century, which detailed an expansive strategy to slim down and reorganize the federal government in order to improve its efficiency. While many of its proposals never came to pass, one that was put into place is to move all federal business processes and records to a paperless environment by December 31, 2022. The government has even ordered the National Archives and Records Administration (NARA) not to accept any paper record after this date. More guidance has been provided by the Office of Management and Budget (OMB) in the form of Memorandum M-19-21: this detailed a framework that Alexandria, VA federal government agencies should follow to achieve this goal. By the end of 2022, the OMB has mandated that "Federal agencies will manage all permanent records in an electronic format and with appropriate metadata", and all temporary records must be either in electronic formats or kept in commercial facilities.
As an industry leader in data management solutions since 1994, HITS is perfectly poised to help federal government agencies in Alexandria, VA meet their paperless office requirements. Our eight-step document scanning system includes an exclusive audit trail process that guarantees each document is processed to your standards. We offer technology that is proven, easy to use, and meets DoD 5015.2 STD specifications, as well as NARA standards. Best of all, our products are bolstered by a customer support team that knows your needs and gives you friendly customer service. Contact us today online, by dialing 202-793-2200 for our Washington, D.C. office, or by calling 314-837-4000 to speak with a member of our team and learn more about our complete range of Alexandria, VA Universal Electronic Records Management (ERM) services.
Dependable Document Management Tools
When looking for a digital document transformation partner, you should ask these questions: What is most important for your office and department? Do you want a platform that easily allows for you to upload and view your documents? Do you need your documents to be available anytime and on any platform? Do you require a purpose-built ecosystem for your document management, would like to transition to one that has already been built and is used by private-sector companies of all sizes, or do you already have a software system that works for you? Critically, you will need a document management partner who is as dedicated to security as you are, that will safely dispose of any unneeded documents, and prevent sensitive material from falling into the wrong hands.
HITS offers secure, trusted solutions for your Alexandria federal government office or department's document management challenges. Our Paperless To Go system indexes all your documents and provides complete metadata, cataloging, and tracking services. You can be confident that all your files are transferred over into a new format and provided proper metadata, as required by the OMB memorandum. Paperless To Go works with any Electronic Document Management System (EDMS), including our own Str8view® software, or you can choose to have your documents saved to a hard drive. Finally, documents are available for instant access from any platform and the entire process is 100% secure and protected.
For applications where your Alexandria, VA department or office needs to preserve certain documents and can get rid of others, DocuMiner® from HITS is the answer. Our staff analyzes all your documents in real time and files them into two categories: Scan or Shred. We provide a full manifest of all your files that your department or office can review, and once you sign off on this list documents that are not required are securely disposed of. The documents you need to keep are scanned and entered into your preferred EDMS, which digitizes your documents to NARA/OMB requirements, archives and secures them for years to come, and allows for access from any platform.
When Document Security Is Critical
At most federal government offices and agencies in Alexandria, VA, document security and avoiding compromised systems is a high-priority task. Sensitive information can easily slip into the wrong hands and affect all elements of governmental operations. Whether leaks, espionage, or hacks, secure electronic document handling is a critical national security task and should be treated with all due care.
The document management experts at HITS realize the importance of document security and confidentiality, and thus give you full document management security with every project. Our HITS Kit document shipping service boasts end-to-end security, so you can be confident that documents sent to our central facility for scanning will not be intercepted. Once scanned, we use an eight-step audit trail process to guarantee that your documents will not get lost en transit and that you can have full control of the audit process. HITS' DocuMiner® platform is hosted on trusted, FedRAMP Moderate certified AWS infrastructure. We are fully invested in robust security and all our electronic document management platforms meet FERPA, DoD 5015.2, VPAT Section 508, and CISPE standards for encryption and data protection.
Call Alexandria, VA Federal Government Electronic Document Management Experts | HITS
With the deadline nearing for federal government agencies and departments in Alexandria, VA to move to a paperless framework and digitize their documents, partnering with trusted document management experts is all the more important. The experienced Alexandria document services professionals at HITS have assisted private sector firms of all types, from universities to Fortune 500 corporations to hospitals, reimagine their data management plan and create secure systems to store and access confidential material.
Our veteran Alexandria, VA electronic document management professionals are ready to help your federal government agency, department, or office meet the OMB's deadline to move your document management to a fully cloud-based environment. Call our Washington, DC office today at 202-793-2400, our main office at 314-837-4000, or contact us online to speak with our team and learn more about how HITS reimagines your Alexandria, VA federal government document management.