Federal Government Document Management Alexandria, VA
Federal Government Document Management in Alexandria, VA. The need for federal government agencies to digitize their documents is quite literally an urgent requirement. In 2018, then-President Trump's administration published a report entitled "Delivering Government Solutions in the 21st Century, which detailed a comprehensive program to reduce and re-center the federal government and improve its efficiency. While several of its proposals never came to pass, one that was approved is to move all federal business processes and records to a paperless environment by December 31, 2022. The government has even asked the National Archives and Records Administration (NARA) not to accept any paper record following this date. Additional guidance has been issued by the Office of Management and Budget (OMB). This illustrated a timeline and process that Alexandria, VA federal government agencies are recommended to follow to meet this goal. By the end of 2022, the OMB will demand that "Federal agencies will manage all permanent records in an electronic format and with appropriate metadata," and all temporary records must be either in electronic formats or stored in commercial facilities. Contact HITS now for more information about how we can help
As a proven leader in data management solutions for three decades, HITS is ideally situated to help federal government agencies in Alexandria, VA meet their paperless office benchmarks. Our eight-step document scanning process includes an industry-exclusive audit trail process that makes sure each document is processed to your requirements. We offer technology that is easy to use, meets both NARA standards and DoD 5015.2 STD specs, and has been proven successful in the private sector. Best of all, our products are backed by a support team that gets your needs and gives you class-leading customer service. Contact us today online, by dialing 202-793-2200 for our Washington, D.C. office, or by calling 314-837-4000 to speak with a member of our team and discover more about our full range of Alexandria, VA, Universal Electronic Records Management (ERM) services.
Proven Document Management Tools in Alexandria, VA
When searching for a digital document transformation partner, you should ask these questions: What does your office need most out of a document management service? What about FOIA (Freedom of Information Act).Do you require a platform that makes it easy for you to access and upload documents? Do you need your documents to be easily accessed, no matter where you are and what device you're using? Do you require a purpose-built ecosystem for your document management, are interested in using a platform tested and trusted by all sorts of private-sector firms, or has your office already found a document management system? Most importantly, you will need a document management partner who takes security as seriously as you do, that will safely get rid of any unneeded documents, and keep your sensitive documents from leaking out.
HITS offers proven, secure solutions for your Alexandria federal government department or office's document management challenges. Our Paperless To Go system indexes all your documents and provides complete tracking, metadata, and cataloging services. You can rest assured that all your files are transferred over into a new format and provided proper metadata, as required by the OMB memorandum. Paperless To Go works with any Electronic Document Management System (EDMS), including our own Str8view® software, or you can choose to have your documents saved to a hard drive. Finally, documents are instantly available for remote access and the entire process is 100% secure and protected.
When your Alexandria, VA department or office needs to preserve certain documents and can get rid of others, DocuMiner® from HITS is the answer. Our staff analyzes all your documents in real time and separates them into two groups: Scan or Shred. We give you a full manifest of all your files that your department or office can look over, and once you approve this list documents that are no longer needed are securely disposed of. The documents you need to keep are scanned and entered into your preferred EDMS, which digitizes your documents to NARA/OMB standards, secures and archives them for years to come, and allows for access from any platform.
Why Government Document Management Matters in Alexandria, VA
There are a number of reasons government agencies need to consider better document management. See below for the main ones:
- Environmental Impact: Conserving trees and mitigating the environmental effects of paper production, including deforestation and pollution, are significant benefits of reducing paper usage.
- Cost Savings: By going paperless, businesses and individuals can save costs on paper, ink, and other supplies that would otherwise be needed.
- Efficiency: Digital documents provide superior organization, access, and sharing functionalities compared to their paper counterparts, resulting in improved workflow efficiency and reduced time spent searching for information.
- Space Saving: Storing documents digitally eliminates the need for physical storage space, freeing up office space and reducing clutter.
- Security: Digital documents can be encrypted and backed up to secure servers, reducing the risk of loss or damage compared to physical documents.
- Accessibility: Digital documents, accessible from anywhere with an internet connection, empower remote work and collaboration, enhancing productivity and flexibility.
Get in touch with our Alexandria, VA, federal document management professionals today to learn more.
Why do Governments in Alexandria, VA Need Document Management?
At most federal government offices and agencies in Alexandria, VA, keeping documents secure and avoiding compromised systems is a high-priority task. Sensitive information can easily slip into the wrong hands and affect all elements of governmental operations. Whether leaks, espionage, or hacks, secure electronic document handling is a critical national security task and should be treated with all due care.
The document management experts at HITS realize the importance of document security and confidentiality, and thus provide full document management security included in everything they do. Our HITS Kit document shipping service is engineered with extensive security and tracking features, so you can rest assured that documents sent to our central facility for scanning can be fully tracked and monitored. Once scanned, we use an eight-step audit trail process to ensure that your documents will not go missing and that you can have total control of the audit process. HITS' DocuMiner® platform is hosted on trusted, FedRAMP Moderate certified AWS infrastructure. We are fully committed to robust security and all our electronic document management platforms meet DoD 5015.2, FERPA, CISPE, and HITECH Act standards for encryption and data protection.
Here are other services we provide:
- Information Management
- Government Records Management
- Electronic Health Records
- HIPAA Compliant Document Shredding
- STR8VIEW Document Scanning
- Federal Records Management
- Government Document Management
- Secure Destruction Services
- Medical Records Management
- Cloud Migration
Call Alexandria, VA, Federal Government Electronic Document Management Experts in Alexandria, VA | HITS
With the deadline nearing for federal government departments and offices in Alexandria, VA to move to a paperless framework and digitize their documents, partnering with trusted document management experts is imperative. The seasoned Alexandria document services staff at HITS have helped private sector firms of all types, from hospitals to universities to Fortune 500 corporations, reimagine their data management plan and create dependable systems to access and archive proprietary material.
Our proven Alexandria, VA electronic document management staff is ready to help your federal government office, agency, or department meet the OMB's deadline to move your document management to a fully digital environment. Call our Washington, DC office today at 202-793-2400, our main office at 314-837-4000, or contact us online to speak with our team and learn more about how HITS reimagines your Alexandria, VA federal government document management.