Federal Government Document Management Jefferson City, MO
Federal Government Document Management Jefferson City, MO. The desire for federal government agencies to electronically manage their documents has turned into a critical need. In 2018, the Executive Office of the President published a report entitled "Delivering Government Solutions in the 21st Century, which outlined a comprehensive strategy to streamline and refocus the federal government in order to improve its efficiency. While a number of its proposals were not enacted, one that was approved is to move all federal business processes and records to a paperless environment by December 31, 2022. The government has even demanded the National Archives and Records Administration (NARA) not to accept any paper record following this date. Additional guidance has been issued by the Office of Management and Budget (OMB) by way of Memorandum M-19-21: this detailed best practices that Jefferson City, MO federal government agencies should follow to achieve this goal. By the end of 2022, the OMB will demand that "Federal agencies will manage all permanent records in an electronic format and with appropriate metadata", and all temporary records will be either in electronic formats or kept in commercial facilities.
As a proven leader in data management solutions for three decades, HITS is perfectly poised to help federal government agencies in Jefferson City, MO reach their paperless office benchmarks. Our eight-step document scanning procedure includes an exclusive audit trail process that makes sure each document is digitized to your standards. We offer technology that is easy to use, meets both NARA standards and DoD 5015.2 STD specs, and has been proven successful in the private sector. Best of all, our products are bolstered by a customer service team that understands your needs and gives you class-leading customer service. Contact us today online, by dialing 202-793-2200 for our Washington, D.C. office, or by calling 314-837-4000 to speak with a member of our team and discover more about our complete offering of Jefferson City, MO Universal Electronic Records Management (ERM) services.
Proven Document Management Tools
When searching for a digital document transformation partner, ask yourself: What is your office or department's primary objective in document management? Do you need a platform that allows for easy access and uploading of documents? Do you need your documents to be accessible from all platforms and at all times? Are you needing a custom-built environment for your paperless document storage, are interested in using a platform tested and trusted by all sorts of private-sector firms, or do you already have a software system that works for you? Critically, you will need a document management partner who takes security as seriously as you do, that will safely dispose of any unneeded documents, and keep your sensitive documents from leaking out.
HITS offers secure, trusted solutions for your Jefferson City federal government department or office's document management challenges. Our Paperless To Go system indexes every one of your documents and provides complete metadata, cataloging, and tracking services. You can rest assured that all your files are transferred over into a new format and provided proper metadata, as required by the OMB memorandum. Paperless To Go works with any Electronic Document Management System (EDMS), including our own Str8view® software, or you can have documents saved on a secure hard drive. Best of all, documents can be viewed instantly from any device and the entire process is 100% secure and protected.
When your Jefferson City, MO department or office needs to preserve certain documents and can get rid of others, DocuMiner® from HITS is your ideal solution. Our staff analyzes all your documents in real time and files them into two groups: Scan or Shred. We provide a full manifest of all your files that your department or office can look over, and once you approve this list documents that are not required are securely shredded. The documents you need to keep are scanned and entered into your preferred EDMS, which digitizes your documents to NARA/OMB requirements, archives and secures them for years to come, and permits instant access from all devices.
When Document Security Is Important
At most federal government offices and agencies in Jefferson City, MO, keeping documents secure and avoiding compromised systems is a high-priority task. Proprietary information can easily end up in the wrong hands and involve all parts of governmental operations. Whether espionage, hacks, or leaks, secure electronic document handling is a critical national security task and should be treated accordingly.
The document management specialists at HITS realize the importance of document security and confidentiality, and as such provide full document management security in all their projects. Our HITS Kit document shipping service is engineered with extensive security and tracking features, so you can be confident that documents sent to our central facility for scanning can be fully tracked and monitored. Once scanned, we use an eight-step audit trail process to ensure that your documents will not be lost and that you can have full control of the audit process. HITS' DocuMiner® platform is hosted on trusted, FedRAMP Moderate certified AWS infrastructure. We are fully devoted to robust security and all our electronic document management platforms meet CISPE, DoD 5015.2, HITECH Act, and VPAT Section 508 standards for encryption and data protection.
Call Jefferson City, MO Federal Government Electronic Document Management Experts | HITS
With the deadline growing closer for federal government departments and offices in Jefferson City, MO to go paperless and digitize existing paper documents, partnering with trusted document management experts is all the more important. The experienced Jefferson City document services professionals at HITS have worked with private sector firms of all types, from hospitals to universities to Fortune 500 corporations, reimagine their data management plan and create future-proof systems to access and archive sensitive files.
Our experienced Jefferson City, MO electronic document management staff is ready to help your federal government office, agency, or department meet the OMB's deadline to move your document management to a fully digital environment. Call our Washington, DC office today at 202-793-2400, our main office at 314-837-4000, or contact us online to speak with our team and learn more about how HITS reimagines your Jefferson City, MO federal government document management.