Federal Government Document Management Jefferson City, MO
Federal Government Document Management in Jefferson City, MO. The desire for federal government agencies to digitize their documents has now become a necessary task. In 2018, the then-President's administration published a report entitled "Delivering Government Solutions in the 21st Century, which laid out a comprehensive strategy to slim down and reorganize the federal government in order to improve its efficiency. While many of its proposals never came about, a proposal that was put into place is to move all federal records and business processes to a paperless environment by December 31, 2022. The government has even asked the National Archives and Records Administration (NARA) not to accept any paper record following this date. Additional guidance has been issued by the Office of Management and Budget (OMB). This illustrated a roadmap that Jefferson City, MO federal government agencies are recommended to follow to achieve this goal. By the end of 2022, the OMB has ordered that "Federal agencies will manage all permanent records in an electronic format and with appropriate metadata," and all temporary records will be either in electronic formats or stored in commercial facilities. Contact HITS now for more information about how we can help
As an industry leader in data management solutions for three decades, HITS is ideally situated to help federal government agencies in Jefferson City, MO meet their document management goals. Our eight-step document scanning procedure includes an exclusive audit trail process that makes sure each document is digitized to your standards. We offer technology that meets Department of Defense (DoD) 5015.2 STD specifications and all NARA standards, proven successful, and easy to use. In addition, our products are bolstered by a customer support team that knows your needs and provides exceptional customer service. Contact us today online, by dialing 202-793-2200 for our Washington, D.C. office, or by calling 314-837-4000 to speak with a member of our team and discover more about our full range of Jefferson City, MO, Universal Electronic Records Management (ERM) services.
Dependable Document Management Tools in Jefferson City, MO
When vetting a digital document transformation partner, you should ask these questions: What is your office or department's primary objective in document management? What about FOIA (Freedom of Information Act).Do you require a platform that easily allows for you to upload and view your documents? Do you need your documents to be available anytime and on any platform? Do you require a purpose-built ecosystem for your document management, are considering a platform proven within the private sector, or has your office already found a document management system? Crucially, you will need a document management partner who is as dedicated to security as you are, that will safely destroy any unneeded documents, and prevent sensitive material from falling into the wrong hands.
HITS offers proven, secure solutions for your Jefferson City federal government office or department's document management needs. Our Paperless To Go system indexes all your documents and provides complete tracking, metadata, and cataloging services. You can rest assured that all your files are transferred over into a new format and given proper metadata, as required by the OMB memorandum. Paperless To Go works with any Electronic Document Management System (EDMS), including our own Str8view® software, or you can have documents saved on a secure hard drive. Finally, documents can be viewed instantly from any device and the entire process is 100% secure and protected.
For applications where your Jefferson City, MO department or office needs to preserve certain documents and can get rid of others, DocuMiner® from HITS is your ideal solution. Our team analyzes all your documents in real time and files them into two categories: Scan or Shred. We send you a full manifest of all your files that your department or office can look over, and once you sign off on this list documents that are not required are securely shredded. The documents you have decided to keep are scanned and entered into your preferred EDMS, which digitizes your documents to NARA/OMB standards, archives and secures them for years to come, and permits instant access from all devices.
Why Government Document Management Matters in Jefferson City, MO
Government agencies should prioritize improving document management for several compelling reasons. See below for the main ones:
- Environmental Impact: Decreasing paper consumption aids in conserving trees and lessening the environmental ramifications linked to paper manufacturing, such as deforestation and pollution.
- Cost Savings: Eliminating the need to purchase paper, ink, and other supplies, going paperless leads to cost savings for businesses and individuals alike.
- Efficiency: Digital documents provide superior organization, access, and sharing functionalities compared to their paper counterparts, resulting in improved workflow efficiency and reduced time spent searching for information.
- Space Saving: Storing documents digitally eliminates the need for physical storage space, freeing up office space and reducing clutter.
- Security: Securely encrypting and backing up digital documents to servers enhances protection against loss or damage, surpassing the security of physical documents.
- Accessibility: Digital documents, accessible from anywhere with an internet connection, empower remote work and collaboration, enhancing productivity and flexibility.
Get in touch with our Jefferson City, MO, federal document management professionals now for more information.
Why do Governments in Jefferson City, MO Need Document Management?
At most federal government offices and agencies in Jefferson City, MO, keeping documents secure and avoiding compromised systems is a mission-critical task. Sensitive information can easily end up in the wrong hands and influence all elements of governmental operations. Whether hacks, leaks, or espionage, secure electronic document handling is a matter of national security and should be treated as such.
The document management experts at HITS understand the importance of document security and confidentiality, and as such provide full document management security included in everything they do. Our HITS Kit document shipping service is engineered with extensive security and tracking features, so you can be confident that documents sent to our central facility for scanning will not be intercepted. Once scanned, we use an eight-step audit trail process to make sure that your documents will not be lost and that you can have full control of the audit process. HITS' DocuMiner® platform is hosted on trusted, FedRAMP Moderate certified AWS infrastructure. We are fully devoted to robust security and all our electronic document management platforms meet DoD 5015.2, FERPA, CISPE, and HITECH Act standards for encryption and data protection.
Here are a few other services provided by HITS:
- Information Management
- Government Records Management
- Electronic Health Records
- HIPAA Compliant Document Shredding
- STR8VIEW Document Scanning
- Federal Records Management
- Government Document Management
- Secure Destruction Services
- Medical Records Management
- Cloud Migration
Call Jefferson City, MO, Federal Government Electronic Document Management Experts in Jefferson City, MO | HITS
With the deadline nearing for federal government agencies and departments in Jefferson City, MO to go paperless and digitize existing paper documents, working with a trusted document management partner is a critical task. The experienced Jefferson City document services professionals at HITS have worked with private sector firms of all types, from hospitals to universities to Fortune 500 corporations, reimagine their data management objectives and create secure systems to store and access sensitive material.
Our experienced Jefferson City, MO electronic document management staff is ready to help your federal government department, office, or agency meet the OMB's deadline to transition your document management to a fully paperless environment. Call our Washington, DC office today at 202-793-2400, our main office at 314-837-4000, or contact us online to speak with our team and learn more about how HITS reimagines your Jefferson City, MO federal government document management.