Federal Government Document Management Richmond Heights, MO

Federal Government Document Management in Richmond Heights, MO. The desire for federal government agencies to digitally manage their documents has turned into a necessary task. In 2018, then-President Trump's administration published a report entitled "Delivering Government Solutions in the 21st Century, which outlined an expansive strategy to streamline and refocus the federal government with the goal of improving its efficiency. While many of its proposals never came about, one proposal that was put into place is to move all federal records and business processes to a paperless environment by December 31, 2022. The government has even asked the National Archives and Records Administration (NARA) not to accept any paper record following this date. More guidance has been provided by the Office of Management and Budget (OMB). This detailed a framework that Richmond Heights, MO federal government agencies are recommended to follow to reach this goal. By the end of 2022, the OMB has ordered that "Federal agencies will manage all permanent records in an electronic format and with appropriate metadata," and all temporary records will be either in electronic formats or kept in commercial facilities. Contact HITS now for more information about how we can help

As a market leader in data management solutions for three decades, HITS is perfectly poised to help federal government agencies in Richmond Heights, MO reach their paperless office benchmarks. Our eight-step document scanning process includes an industry-unique audit trail process that makes sure each document is processed to your requirements. We offer technology that is easy to use, meets both NARA standards and DoD 5015.2 STD specs, and has been proven successful in the private sector. Best of all, our products are backed by a customer support team that knows your needs and gives you exceptional customer service. Contact us today online, by dialing 202-793-2200 for our Washington, D.C. office, or by calling 314-837-4000 to speak with a member of our team and learn more about our complete range of Richmond Heights, MO, Universal Electronic Records Management (ERM) services.

Core Competencies

Dependable Document Management Systems in Richmond Heights, MO

When looking for a digital document transformation partner, ask yourself: What does your office need most out of a document management service? What about FOIA (Freedom of Information Act).Do you require a platform that makes it easy for you to access and upload documents? Do you need your documents to be available anytime and on any platform? Are you needing a custom-built environment for your paperless document storage, would like to transition to one that has already been built and is used by private-sector companies of all sizes, or do you already have a software system that works for you? Crucially, you will need a document management partner who takes security as seriously as you do, that will safely dispose of any unneeded documents, and keep your sensitive documents from leaking out.

HITS offers secure, trusted solutions for your Richmond Heights federal government department or office's document management challenges. Our Paperless To Go system indexes all your documents and provides complete tracking, metadata, and cataloging services. You can be confident that all your files are transferred over into a new format and provided proper metadata, which is mandated by the OMB memorandum. Paperless To Go works with any Electronic Document Management System (EDMS), including our own Str8view® software, or you can have documents saved on a secure hard drive. Finally, documents are instantly available for remote access and the entire process is 100% secure and protected.

For applications where your Richmond Heights, MO department or office needs to preserve certain documents and can get rid of others, DocuMiner® from HITS is the answer. Our staff analyzes all your documents in real time and sorts them into two categories: Scan or Shred. We send you a full manifest of all your files that your department or office can look over, and once you approve this list documents that are no longer needed are securely shredded. The documents you require are scanned and entered into your preferred EDMS, which digitizes your documents to NARA/OMB requirements, secures and archives them for the future, and allows for access from any platform.

Why Government Document Management Matters in Richmond Heights, MO

Enhanced document management is imperative for government agencies due to various factors. See below:

• Environmental Impact: Conserving trees and mitigating the environmental effects of paper production, including deforestation and pollution, are significant benefits of reducing paper usage.
• Cost Savings: Transitioning to a paperless system removes the necessity of purchasing paper, ink, and other supplies, resulting in cost savings for both businesses and individuals.
• Efficiency: Compared to paper documents, digital documents offer easier organization, access, and sharing capabilities, enhancing workflow efficiency and reducing time spent searching for information.
• Space Saving: Storing documents digitally eliminates the need for physical storage space, thereby freeing up office space and reducing clutter.
• Security: Digital documents can be encrypted and backed up to secure servers, reducing the risk of loss or damage compared to physical documents.
• Accessibility: Digital documents can be accessed from anywhere with an internet connection, allowing for remote work and collaboration.

Get in touch with our Richmond Heights, MO, federal document management professionals now for more information.

Why do Governments in Richmond Heights, MO Need Document Management?

At most federal government departments and agencies in Richmond Heights, MO, keeping documents secure and avoiding compromised systems is a high-priority task. Proprietary information can easily end up in the wrong hands and influence all parts of governmental operations. Whether leaks, espionage, or hacks, secure electronic document handling is a critical national security task and should be treated as such.

The document management experts at HITS realize the importance of document security and confidentiality, and as such provide full document management security with every project. Our HITS Kit document shipping service is secure from end to end, so you can rest easy knowing that documents sent to our central facility for scanning will not be intercepted. Once scanned, we use an eight-step audit trail process to guarantee that your documents will not be lost and that you can have total control of the audit process. HITS' DocuMiner® platform is hosted on proven, FedRAMP Moderate certified AWS infrastructure. We are fully invested in robust security and all our electronic document management platforms meet DoD 5015.2, FERPA, CISPE, and HITECH Act standards for encryption and data protection.

Below are a few other services provided by HITS:

• EMR Systems
• Document Destruction Services
• Government Information Management System
• Document Management System
• Large Format Scanning
• Information Management
• Government Records Management
• Electronic Health Records
• HIPAA Compliant Document Shredding
• STR8VIEW Document Scanning

Call Richmond Heights, MO, Federal Government Electronic Document Management Experts in Richmond Heights, MO | HITS

With the deadline growing closer for federal government departments and offices in Richmond Heights, MO to fully digitize their documents and move them to a paperless environment, knowing a trustworthy document management partner is a critical task. The seasoned Richmond Heights document services staff at HITS have assisted private sector firms of all types, from universities to Fortune 500 corporations to hospitals, reimagine their data management strategy and create secure systems to store and access sensitive documents.

Our veteran Richmond Heights, MO electronic document management staff is ready to help your federal government agency, department, or office meet the OMB's deadline to transition your document management to a fully paperless ecosystem. Call our Washington, DC office today at 202-793-2400, our main office at 314-837-4000, or contact us online to speak with our team and learn more about how HITS reimagines your Richmond Heights, MO federal government document management.