Federal Government Document Management Blue Springs, MO
Federal Government Document Management Blue Springs, MO. The need for federal government agencies to digitize their documents is quite literally a necessary task. In 2018, the Executive Office of the President published a report entitled "Delivering Government Solutions in the 21st Century, which laid out a far-ranging program to streamline and refocus the federal government with the goal of improving its efficiency. While many of its proposals never came to pass, one that was approved is to move all federal business processes and records to a paperless environment by December 31, 2022. The government has even demanded the National Archives and Records Administration (NARA) not to accept any paper record following this date. Supplementary guidance has been published by the Office of Management and Budget (OMB) by way of Memorandum M-19-21: this illustrated a framework that Blue Springs, MO federal government agencies are recommended to follow to achieve this goal. By the end of 2022, the OMB has mandated that "Federal agencies will manage all permanent records in an electronic format and with appropriate metadata", and all temporary records will be either in electronic formats or kept in commercial facilities.
As a market leader in data management solutions since 1994, HITS is perfectly poised to help federal government agencies in Blue Springs, MO reach their paperless environment benchmarks. Our eight-step document scanning process includes an exclusive audit trail process that makes sure each document is processed to your standards. We offer technology that meets Department of Defense (DoD) 5015.2 STD specifications and all NARA standards, proven successful, and easy to use. In addition, our products are backed by a customer service team that knows your needs and gives you friendly customer service. Contact us today online, by dialing 202-793-2200 for our Washington, D.C. office, or by calling 314-837-4000 to speak with a member of our team and find out more about our full range of Blue Springs, MO Universal Electronic Records Management (ERM) services.
Dependable Document Management Tools
When looking for a digital document transformation partner, you should ask these questions: What is your office or department's primary objective in document management? Do you need a platform that allows for easy access and uploading of documents? Do you need your documents to be easily accessed, no matter where you are and what device you're using? Do you need a custom-built document storage platform, are interested in using a platform tested and trusted by all sorts of private-sector firms, or do you already have a software system that works for you? Critically, you will need a document management partner who is as dedicated to security as you are, that will safely get rid of any unneeded documents, and keep your sensitive documents from leaking out.
HITS offers proven, secure solutions for your Blue Springs federal government department or office's document management challenges. Our Paperless To Go system indexes every one of your documents and provides complete tracking, metadata, and cataloging services. You can rest assured that all your files are transferred over into a new format and provided proper metadata, as required by the OMB memorandum. Paperless To Go works with any Electronic Document Management System (EDMS), including our own Str8view® software, or you can choose to have your documents saved to a hard drive. Finally, documents can be viewed instantly from any device and the entire process is 100% secure and protected.
When your Blue Springs, MO department or office needs to preserve certain documents and can get rid of others, DocuMiner® from HITS is your ideal solution. Our team analyzes all your documents in real time and files them into two groups: Scan or Shred. We give you a full manifest of all your files that your department or office can review, and once you approve this list documents that are no longer needed are securely shredded. The documents you require are scanned and entered into your preferred EDMS, which digitizes your documents to NARA/OMB requirements, secures and archives them for years to come, and allows for access from any platform.
When Document Security Is Important
At most federal government departments and agencies in Blue Springs, MO, keeping documents secure and avoiding compromised systems is a high-priority task. Proprietary information can easily end up in the wrong hands and influence all facets of governmental operations. Whether leaks, espionage, or hacks, secure electronic document handling is a matter of national security and should be treated with all due care.
The document management professionals at HITS grasp the importance of document security and confidentiality, and as such provide full document management security included in everything they do. Our HITS Kit document shipping service is engineered with extensive security and tracking features, so you can rest assured that documents sent to our central facility for scanning can be fully tracked and monitored. Once scanned, we use an eight-step audit trail process to ensure that your documents will not go missing and that you can have full control of the audit process. HITS' DocuMiner® platform is hosted on proven, FedRAMP Moderate certified AWS infrastructure. We are fully committed to robust security and all our electronic document management platforms meet CISPE, DoD 5015.2, HITECH Act, and VPAT Section 508 standards for encryption and data protection.
Talk To Blue Springs, MO Federal Government Electronic Document Management Experts | HITS
With the deadline fast approaching for federal government departments and offices in Blue Springs, MO to move to a paperless framework and digitize their documents, partnering with trusted document management experts is a critical task. The seasoned Blue Springs document services team at HITS have helped private sector firms of all types, from Fortune 500 corporations to universities to hospitals, reimagine their data management plan and create secure systems to store and access confidential documents.
Our proven Blue Springs, MO electronic document management staff is ready to help your federal government agency, department, or office meet the OMB's deadline to move your document management to a fully paperless platform. Call our Washington, DC office today at 202-793-2400, our main office at 314-837-4000, or contact us online to speak with our team and learn more about how HITS reimagines your Blue Springs, MO federal government document management.