Federal Government Document Management Blue Springs, MO

Federal Government Document Management in Blue Springs, MO. The desire for federal government agencies to electronically manage their documents is quite literally a necessary task. In 2018, the Executive Office of the President published a report entitled "Delivering Government Solutions in the 21st Century, which detailed an expansive program to slim down and reorganize the federal government with the goal of improving its efficiency. While a number of its proposals were not enacted, one proposal that was put into place is to move all federal recordkeeping and business to a paperless environment by December 31, 2022. The government has even ordered the National Archives and Records Administration (NARA) not to accept any paper record after this date. More guidance has been issued by the Office of Management and Budget (OMB). This illustrated a timeline and process that Blue Springs, MO federal government agencies should follow to achieve this goal. By the end of 2022, the OMB has mandated that "Federal agencies will manage all permanent records in an electronic format and with appropriate metadata," and all temporary records will be either in electronic formats or kept in commercial facilities. Contact HITS now for more information about how we can help

As an industry leader in data management solutions for three decades, HITS is perfectly poised to help federal government agencies in Blue Springs, MO meet their paperless office goals. Our eight-step document scanning procedure includes an exclusive audit trail process that makes sure each document is processed to your standards. We offer technology that is easy to use, meets both NARA standards and DoD 5015.2 STD specs, and has been proven successful in the private sector. In addition, our products are backed by a customer service team that knows your needs and gives you exceptional customer service. Contact us today online, by dialing 202-793-2200 for our Washington, D.C. office, or by calling 314-837-4000 to speak with a member of our team and discover more about our full offering of Blue Springs, MO, Universal Electronic Records Management (ERM) services.

Core Competencies

Proven Document Management Tools in Blue Springs, MO

When searching for a digital document transformation partner, ask yourself: What is your office or department's primary objective in document management? What about FOIA (Freedom of Information Act).Do you need a platform that allows for easy access and uploading of documents? Do you need your documents to be available anytime and on any platform? Do you need a custom-built document storage platform, are interested in using a platform tested and trusted by all sorts of private-sector firms, or does your department already have a document management system? Most importantly, you will need a document management partner who takes security as seriously as you do, that will safely get rid of any unneeded documents, and keep your sensitive documents from leaking out.

HITS offers secure, trusted solutions for your Blue Springs federal government office or department's document management requirements. Our Paperless To Go system indexes every one of your documents and provides complete cataloging, tracking, and metadata services. You can rest assured that all your files are transferred over into a new format and provided proper metadata, as required by the OMB memorandum. Paperless To Go works with any Electronic Document Management System (EDMS), including our own Str8view® software, or you can choose to have your documents saved to a hard drive. Best of all, documents are available for instant access from any platform and the entire process is 100% secure and protected.

When your Blue Springs, MO department or office needs to preserve certain documents and can get rid of others, DocuMiner® from HITS is your ideal solution. Our team analyzes all your documents in real time and sorts them into two groups: Scan or Shred. We provide a full manifest of all your files that your department or office can review, and once you sign off on this list documents that are no longer needed are securely disposed of. The documents you have decided to keep are scanned and entered into your preferred EDMS, which digitizes your documents to NARA/OMB standards, archives and secures them for years to come, and allows them to be viewed anywhere.

Why Government Document Management Matters in Blue Springs, MO

Government agencies should prioritize improving document management for several compelling reasons. See below for the main ones:

• Environmental Impact: Conserving trees and mitigating the environmental effects of paper production, including deforestation and pollution, are significant benefits of reducing paper usage.
• Cost Savings: Transitioning to a paperless system removes the necessity of purchasing paper, ink, and other supplies, resulting in cost savings for both businesses and individuals.
• Efficiency: Digital documents provide superior organization, access, and sharing functionalities compared to their paper counterparts, resulting in improved workflow efficiency and reduced time spent searching for information.
• Space Saving: Storing documents digitally eliminates the need for physical storage space, thereby freeing up office space and reducing clutter.
• Security: Digital documents can be encrypted and securely backed up to servers, minimizing the risk of loss or damage, a level of protection not achievable with physical documents.
• Accessibility: Digital documents, accessible from anywhere with an internet connection, empower remote work and collaboration, enhancing productivity and flexibility.

Get in touch with our Blue Springs, MO, federal document management experts today to learn more.

Why do Governments in Blue Springs, MO Need Document Management?

At most federal government departments and agencies in Blue Springs, MO, document security and avoiding compromised systems is a high-priority task. Proprietary information can easily fall into the wrong hands and affect all elements of governmental operations. Whether leaks, espionage, or hacks, secure electronic document handling is a national security manner and should be treated as such.

The document management professionals at HITS understand the importance of document security and confidentiality, and as such provide full document management security in all their projects. Our HITS Kit document shipping service is engineered with extensive security and tracking features, so you can be confident that documents sent to our central facility for scanning can be fully tracked and monitored. Once scanned, we use an eight-step audit trail process to ensure that your documents will not be lost and that you can have full control of the audit process. HITS' DocuMiner® platform is hosted on proven, FedRAMP Moderate certified AWS infrastructure. We are fully committed to robust security and all our electronic document management platforms meet FERPA, DoD 5015.2, VPAT Section 508, and CISPE standards for encryption and data protection.

Here are a few other services we provide:

• Large Format Scanning
• Information Management
• Government Records Management
• Electronic Health Records
• HIPAA Compliant Document Shredding
• STR8VIEW Document Scanning
• Federal Records Management
• Government Document Management
• Secure Destruction Services
• Medical Records Management

Talk To Blue Springs, MO, Federal Government Electronic Document Management Experts in Blue Springs, MO | HITS

With the deadline growing closer for federal government departments and offices in Blue Springs, MO to go paperless and digitize existing paper documents, partnering with trusted document management experts is a critical task. The veteran Blue Springs document services staff at HITS have worked with private sector firms of all types, from universities to Fortune 500 corporations to hospitals, reimagine their data management strategy and create secure systems to store and access proprietary files.

Our proven Blue Springs, MO electronic document management staff is ready to help your federal government department, office, or agency meet the OMB's deadline to transition your document management to a fully paperless platform. Call our Washington, DC office today at 202-793-2400, our main office at 314-837-4000, or contact us online to speak with our team and learn more about how HITS reimagines your Blue Springs, MO federal government document management.