Federal Government Document Management Lee’s Summit, MO
Federal Government Document Management in Lee’s Summit, MO. The request for federal government agencies to digitally manage their documents has now become a necessary task. In 2018, then-President Trump's administration published a report entitled "Delivering Government Solutions in the 21st Century, which laid out an expansive plan to reduce and re-center the federal government with the goal of improving its efficiency. While many of its proposals were not enacted, one proposal that was approved is to move all federal recordkeeping and business to a paperless environment by December 31, 2022. The government has even demanded the National Archives and Records Administration (NARA) not to accept any paper record following this date. Supplementary guidance has been published by the Office of Management and Budget (OMB). This set out a timeline and process that Lee’s Summit, MO federal government agencies should follow to reach this goal. By the end of 2022, the OMB has mandated that "Federal agencies will manage all permanent records in an electronic format and with appropriate metadata," and all temporary records must be either in electronic formats or stored in commercial facilities. Contact HITS now for more information about how we can help
As a market leader in data management solutions since 1994, HITS is perfectly poised to help federal government agencies in Lee’s Summit, MO meet their paperless environment benchmarks. Our eight-step document scanning procedure includes an industry-unique audit trail process that ensures each document is digitized to your requirements. We offer technology that is proven, easy to use, and meets DoD 5015.2 STD specifications, as well as NARA standards. Best of all, our products are backed by a support team that knows your needs and provides exceptional customer service. Contact us today online, by dialing 202-793-2200 for our Washington, D.C. office, or by calling 314-837-4000 to speak with a member of our team and find out more about our full range of Lee’s Summit, MO, Universal Electronic Records Management (ERM) services.
Dependable Document Management Tools in Lee’s Summit, MO
When vetting a digital document transformation partner, you should ask these questions: What is your office or department's primary objective in document management? What about FOIA (Freedom of Information Act).Do you want a platform that makes it easy for you to access and upload documents? Do you need your documents to be accessible from all platforms and at all times? Do you need a custom-built document storage platform, are interested in using a platform tested and trusted by all sorts of private-sector firms, or has your office already found a document management system? Critically, you will need a document management partner who is as dedicated to security as you are, that will safely get rid of any unneeded documents, and keep your sensitive documents from leaking out.
HITS offers proven, secure solutions for your Lee’s Summit federal government department or office's document management challenges. Our Paperless To Go system indexes every one of your documents and provides complete tracking, metadata, and cataloging services. You can be confident that all your files are transferred over into a new format and provided proper metadata, as required by the OMB memorandum. Paperless To Go works with any Electronic Document Management System (EDMS), including our own Str8view® software, or you can choose to have your documents saved to a hard drive. Best of all, documents are available for instant access from any platform and the entire process is 100% secure and protected.
When your Lee’s Summit, MO department or office needs to preserve certain documents and can get rid of others, DocuMiner® from HITS is the answer. Our staff analyzes all your documents in real time and sorts them into two categories: Scan or Shred. We provide a full manifest of all your files that your department or office can review, and once you approve this list documents that are not required are securely destroyed. The documents you need to keep are scanned and entered into your preferred EDMS, which digitizes your documents to NARA/OMB standards, archives and secures them for years to come, and permits instant access from all devices.
Why Government Document Management Matters in Lee’s Summit, MO
Government agencies should prioritize improving document management for several compelling reasons. See below:
- Environmental Impact: The reduction of paper usage contributes to conserving trees and minimizing the environmental impact attributed to paper production, including deforestation and pollution.
- Cost Savings: Eliminating the need to purchase paper, ink, and other supplies, going paperless leads to cost savings for businesses and individuals alike.
- Efficiency: The ease of organizing, accessing, and sharing digital documents surpasses that of paper documents, leading to enhanced workflow efficiency and decreased time spent searching for information.
- Space Saving: By storing documents digitally, the requirement for physical storage space is eliminated, allowing for office space to be freed up and clutter to be reduced.
- Security: Encrypting and backing up digital documents to secure servers reduces the risk of loss or damage, offering greater security compared to physical documents.
- Accessibility: Digital documents, accessible from anywhere with an internet connection, empower remote work and collaboration, enhancing productivity and flexibility.
Get in touch with HITS' Lee’s Summit, MO, federal document management professionals today to learn more.
Why do Governments in Lee’s Summit, MO Need Document Management?
At most federal government offices and agencies in Lee’s Summit, MO, keeping documents secure and avoiding compromised systems is a mission-critical task. Proprietary information can easily end up in the wrong hands and affect all parts of governmental operations. Whether espionage, hacks, or leaks, secure electronic document handling is a critical national security task and should be treated accordingly.
The document management specialists at HITS realize the importance of document security and confidentiality, and thus provide full document management security with every project. Our HITS Kit document shipping service is secure from end to end, so you can rest easy knowing that documents sent to our central facility for scanning can be monitored during the shipping process. Once scanned, we use an eight-step audit trail process to guarantee that your documents will not get lost en transit and that you can have total control of the audit process. HITS' DocuMiner® platform is hosted on proven, FedRAMP Moderate certified AWS infrastructure. We are fully devoted to robust security and all our electronic document management platforms meet FERPA, DoD 5015.2, VPAT Section 508, and CISPE standards for encryption and data protection.
Below are other services provided by HITS:
- Information Management
- Government Records Management
- Electronic Health Records
- HIPAA Compliant Document Shredding
- STR8VIEW Document Scanning
- Federal Records Management
- Government Document Management
- Secure Destruction Services
- Medical Records Management
- Cloud Migration
Call Lee’s Summit, MO, Federal Government Electronic Document Management Experts in Lee’s Summit, MO | HITS
With the deadline nearing for federal government offices and agencies in Lee’s Summit, MO to go paperless and digitize existing paper documents, partnering with trusted document management experts is all the more important. The veteran Lee’s Summit document services staff at HITS have worked with private sector firms of all types, from universities to Fortune 500 corporations to hospitals, reimagine their data management strategy and create dependable systems to access and archive confidential files.
Our proven Lee’s Summit, MO electronic document management professionals are ready to help your federal government agency, department, or office meet the OMB's deadline to transition your document management to a fully paperless platform. Call our Washington, DC office today at 202-793-2400, our main office at 314-837-4000, or contact us online to speak with our team and learn more about how HITS reimagines your Lee’s Summit, MO federal government document management.