Federal Government Document Management Lee's Summit, MO
Federal Government Document Management Lee's Summit, MO. The desire for federal government agencies to digitize their documents is quite literally a necessary task. In 2018, the Executive Office of the President published a report entitled "Delivering Government Solutions in the 21st Century, which laid out an expansive program to slim down and reorganize the federal government and improve its efficiency. While many of its proposals never came about, one proposal that was adopted is to move all federal recordkeeping and business to a paperless environment by December 31, 2022. The government has even ordered the National Archives and Records Administration (NARA) not to accept any paper record following this date. Supplementary guidance has been provided by the Office of Management and Budget (OMB) by way of Memorandum M-19-21: this illustrated a timeline and process that Lee's Summit, MO federal government agencies are recommended to follow to meet this goal. By the end of 2022, the OMB has ordered that "Federal agencies will manage all permanent records in an electronic format and with appropriate metadata", and all temporary records will be either in electronic formats or kept in commercial facilities.
As an industry leader in data management solutions since 1994, HITS is ideally situated to help federal government agencies in Lee's Summit, MO reach their paperless office requirements. Our eight-step document scanning system includes an exclusive audit trail process that guarantees each document is processed to your standards. We offer technology that is easy to use, meets both NARA standards and DoD 5015.2 STD specs, and has been proven successful in the private sector. Best of all, our products are bolstered by a support team that understands your needs and offers exceptional customer service. Contact us today online, by dialing 202-793-2200 for our Washington, D.C. office, or by calling 314-837-4000 to speak with a member of our team and discover more about our complete offering of Lee's Summit, MO Universal Electronic Records Management (ERM) services.
Proven Document Management Tools
When searching for a digital document transformation partner, ask yourself: What does your office need most out of a document management service? Do you want a platform that makes it easy for you to access and upload documents? Do you need your documents to be available anytime and on any platform? Do you require a purpose-built ecosystem for your document management, are considering a platform proven within the private sector, or has your office already found a document management system? Most importantly, you will need a document management partner who takes security as seriously as you do, that will safely destroy any unneeded documents, and keep your sensitive documents from leaking out.
HITS offers proven, secure solutions for your Lee's Summit federal government office or department's document management needs. Our Paperless To Go system indexes all your documents and provides complete cataloging, tracking, and metadata services. You can rest assured that all your files are transferred over into a new format and provided proper metadata, as required by the OMB memorandum. Paperless To Go works with any Electronic Document Management System (EDMS), including our own Str8view® software, or you can have documents saved on a secure hard drive. Finally, documents are available for instant access from any platform and the entire process is 100% secure and protected.
For applications where your Lee's Summit, MO department or office needs to preserve certain documents and can get rid of others, DocuMiner® from HITS is the answer. Our team analyzes all your documents in real time and separates them into two groups: Scan or Shred. We provide a full manifest of all your files that your department or office can review, and once you approve this list documents that are no longer needed are securely shredded. The documents you require are scanned and entered into your preferred EDMS, which digitizes your documents to NARA/OMB requirements, archives and secures them for the future, and allows for access from any platform.
When Document Security Is Paramount
At most federal government agencies and offices in Lee's Summit, MO, keeping documents secure and avoiding compromised systems is a high-priority task. Proprietary information can easily end up in the wrong hands and influence all facets of governmental operations. Whether hacks, leaks, or espionage, secure electronic document handling is a critical national security task and should be treated with all due care.
The document management experts at HITS understand the importance of document security and confidentiality, and as a result give you full document management security with every project. Our HITS Kit document shipping service is engineered with extensive security and tracking features, so you can rest assured that documents sent to our central facility for scanning can be monitored during the shipping process. Once scanned, we use an eight-step audit trail process to guarantee that your documents will not be lost and that you can have total control of the audit process. HITS' DocuMiner® platform is hosted on trusted, FedRAMP Moderate certified AWS infrastructure. We are fully invested in robust security and all our electronic document management platforms meet DoD 5015.2, FERPA, CISPE, and HITECH Act standards for encryption and data protection.
Call Lee's Summit, MO Federal Government Electronic Document Management Experts | HITS
With the deadline fast approaching for federal government departments and offices in Lee's Summit, MO to move to a paperless framework and digitize their documents, knowing a trustworthy document management partner is imperative. The veteran Lee's Summit document services staff at HITS have assisted private sector firms of all types, from universities to Fortune 500 corporations to hospitals, reimagine their data management strategy and create secure systems to store and access proprietary material.
Our experienced Lee's Summit, MO electronic document management staff is ready to help your federal government department, office, or agency meet the OMB's deadline to move your document management to a fully cloud-based environment. Call our Washington, DC office today at 202-793-2400, our main office at 314-837-4000, or contact us online to speak with our team and learn more about how HITS reimagines your Lee's Summit, MO federal government document management.