Federal Government Document Management Creve Coeur, MO

Federal Government Document Management in Creve Coeur, MO. The need for federal government agencies to electronically manage their documents has now become a critical need. In 2018, the then-President's administration published a report entitled "Delivering Government Solutions in the 21st Century, which detailed an expansive strategy to streamline and refocus the federal government and improve its efficiency. While many of its proposals never came about, one that was adopted is to move all federal business processes and records to a paperless environment by December 31, 2022. The government has even ordered the National Archives and Records Administration (NARA) not to accept any paper record after this date. More guidance has been issued by the Office of Management and Budget (OMB). This set out a timeline and process that Creve Coeur, MO federal government agencies are recommended to follow to meet this goal. By the end of 2022, the OMB has mandated that "Federal agencies will manage all permanent records in an electronic format and with appropriate metadata," and all temporary records must be either in electronic formats or stored in commercial facilities. Contact HITS now for more information about how we can help

As a market leader in data management solutions since 1994, HITS is perfectly poised to help federal government agencies in Creve Coeur, MO reach their document management goals. Our eight-step document scanning procedure includes an exclusive audit trail process that ensures each document is processed to your standards. We offer technology that is proven, easy to use, and meets DoD 5015.2 STD specifications, as well as NARA standards. Best of all, our products are bolstered by a customer support team that gets your needs and provides class-leading customer service. Contact us today online, by dialing 202-793-2200 for our Washington, D.C. office, or by calling 314-837-4000 to speak with a member of our team and learn more about our full range of Creve Coeur, MO, Universal Electronic Records Management (ERM) services.

Core Competencies

Dependable Document Management Systems in Creve Coeur, MO

When vetting a digital document transformation partner, ask yourself: What is your office or department's primary objective in document management? What about FOIA (Freedom of Information Act).Do you want a platform that allows for easy access and uploading of documents? Do you need your documents to be available anytime and on any platform? Are you needing a custom-built environment for your paperless document storage, would like to transition to one that has already been built and is used by private-sector companies of all sizes, or does your department already have a document management system? Most importantly, you will need a document management partner who is as dedicated to security as you are, that will safely destroy any unneeded documents, and keep your sensitive documents from leaking out.

HITS offers proven, secure solutions for your Creve Coeur federal government office or department's document management challenges. Our Paperless To Go system indexes all your documents and provides complete cataloging, tracking, and metadata services. You can be confident that all your files are transferred over into a new format and provided proper metadata, which is mandated by the OMB memorandum. Paperless To Go works with any Electronic Document Management System (EDMS), including our own Str8view® software, or you can opt to have documents uploaded onto a hard drive. Finally, documents can be viewed instantly from any device and the entire process is 100% secure and protected.

When your Creve Coeur, MO department or office needs to preserve certain documents and can get rid of others, DocuMiner® from HITS is the answer. Our team analyzes all your documents in real time and files them into two groups: Scan or Shred. We send you a full manifest of all your files that your department or office can review, and once you approve this list documents that are no longer needed are securely shredded. The documents you have decided to keep are scanned and entered into your preferred EDMS, which digitizes your documents to NARA/OMB standards, archives and secures them for the future, and permits instant access from all devices.

Why Government Document Management Matters in Creve Coeur, MO

Enhanced document management is imperative for government agencies due to various factors. See below for the main ones:

• Environmental Impact: Reducing paper usage helps conserve trees and reduces the environmental impact associated with paper production, including deforestation and pollution.
• Cost Savings: Transitioning to a paperless system removes the necessity of purchasing paper, ink, and other supplies, resulting in cost savings for both businesses and individuals.
• Efficiency: Digital documents are easier to organize, access, and share compared to paper documents. This improves workflow efficiency and reduces the time spent searching for information.
• Space Saving: The elimination of physical storage space requirements through digital document storage results in freed-up office space and reduced clutter.
• Security: Digital documents can be encrypted and backed up to secure servers, reducing the risk of loss or damage compared to physical documents.
• Accessibility: With an internet connection, digital documents are accessible from anywhere, facilitating remote work and collaboration among team members.

Get in touch with our Creve Coeur, MO, federal document management experts now to learn more.

Why do Governments in Creve Coeur, MO Need Document Management?

At most federal government agencies and offices in Creve Coeur, MO, keeping documents secure and avoiding compromised systems is a mission-critical task. Sensitive information can easily slip into the wrong hands and influence all parts of governmental operations. Whether leaks, espionage, or hacks, secure electronic document handling is a matter of national security and should be treated with all due care.

The document management specialists at HITS understand the importance of document security and confidentiality, and as a result provide full document management security included in everything they do. Our HITS Kit document shipping service is engineered with extensive security and tracking features, so you can rest easy knowing that documents sent to our central facility for scanning can be monitored during the shipping process. Once scanned, we use an eight-step audit trail process to make sure that your documents will not be lost and that you can have full control of the audit process. HITS' DocuMiner® platform is hosted on proven, FedRAMP Moderate certified AWS infrastructure. We are fully devoted to robust security and all our electronic document management platforms meet CISPE, DoD 5015.2, HITECH Act, and VPAT Section 508 standards for encryption and data protection.

Below are other services we provide:

• Cloud-Based EHR Software
• Digital Preservation
• Legal Document Scanning Services
• Digital Archiving
• Microfilm Scanning Services
• Blueprint Scanning Services
• Document Scanning Services
• EMR Systems
• Document Destruction Services
• Government Information Management System

Call Creve Coeur, MO, Federal Government Electronic Document Management Experts in Creve Coeur, MO | HITS

With the deadline fast approaching for federal government departments and offices in Creve Coeur, MO to go paperless and digitize existing paper documents, working with a trusted document management partner is imperative. The veteran Creve Coeur document services professionals at HITS have assisted private sector firms of all types, from universities to Fortune 500 corporations to hospitals, reimagine their data management strategy and create future-proof systems to store and access proprietary documents.

Our proven Creve Coeur, MO electronic document management staff is ready to help your federal government office, agency, or department meet the OMB's deadline to transition your document management to a fully paperless ecosystem. Call our Washington, DC office today at 202-793-2400, our main office at 314-837-4000, or contact us online to speak with our team and learn more about how HITS reimagines your Creve Coeur, MO federal government document management.