Federal Government Document Management Annandale, VA

Federal Government Document Management in Annandale, VA. The need for federal government agencies to digitize their documents has now become a necessary task. In 2018, then-President Trump's administration published a report entitled "Delivering Government Solutions in the 21st Century, which laid out a comprehensive strategy to slim down and reorganize the federal government and improve its efficiency. While several of its proposals were not enacted, one that was adopted is to move all federal recordkeeping and business to a paperless environment by December 31, 2022. The government has even asked the National Archives and Records Administration (NARA) not to accept any paper record following this date. More guidance has been published by the Office of Management and Budget (OMB). This detailed a roadmap that Annandale, VA federal government agencies are recommended to follow to reach this goal. By the end of 2022, the OMB has mandated that "Federal agencies will manage all permanent records in an electronic format and with appropriate metadata," and all temporary records must be either in electronic formats or stored in commercial facilities. Contact HITS now for more information about how we can help

As a market leader in data management solutions since 1994, HITS is ideally situated to help federal government agencies in Annandale, VA reach their paperless environment benchmarks. Our eight-step document scanning system includes an exclusive audit trail process that ensures each document is processed to your satisfaction. We offer technology that is proven, easy to use, and meets DoD 5015.2 STD specifications, as well as NARA standards. Best of all, our products are bolstered by a customer service team that knows your needs and gives you exceptional customer service. Contact us today online, by dialing 202-793-2200 for our Washington, D.C. office, or by calling 314-837-4000 to speak with a member of our team and find out more about our full range of Annandale, VA, Universal Electronic Records Management (ERM) services.

Core Competencies

Trusted Document Management Systems in Annandale, VA

When vetting a digital document transformation partner, ask yourself: What is most important for your office and department? What about FOIA (Freedom of Information Act).Do you want a platform that allows for easy access and uploading of documents? Do you need your documents to be accessible from all platforms and at all times? Do you need a custom-built document storage platform, are interested in using a platform tested and trusted by all sorts of private-sector firms, or does your department already have a document management system? Crucially, you will need a document management partner who is as dedicated to security as you are, that will safely get rid of any unneeded documents, and keep your sensitive documents from leaking out.

HITS offers proven, secure solutions for your Annandale federal government department or office's document management challenges. Our Paperless To Go system indexes every one of your documents and provides complete tracking, metadata, and cataloging services. You can rest assured that all your files are transferred over into a new format and given proper metadata, mandated by the OMB memorandum. Paperless To Go works with any Electronic Document Management System (EDMS), including our own Str8view® software, or you can have documents saved on a secure hard drive. Best of all, documents can be viewed instantly from any device and the entire process is 100% secure and protected.

When your Annandale, VA department or office needs to preserve certain documents and can get rid of others, DocuMiner® from HITS is your ideal solution. Our staff analyzes all your documents in real time and separates them into two categories: Scan or Shred. We provide a full manifest of all your files that your department or office can review, and once you sign off on this list documents that are no longer needed are securely disposed of. The documents you need to keep are scanned and entered into your preferred EDMS, which digitizes your documents to NARA/OMB standards, secures and archives them for the future, and allows them to be viewed anywhere.

Why Government Document Management Matters in Annandale, VA

There are a number of reasons government agencies need to consider better document management. See below:

• Environmental Impact: Conserving trees and mitigating the environmental effects of paper production, including deforestation and pollution, are significant benefits of reducing paper usage.
• Cost Savings: Going paperless eliminates the need to purchase paper, ink, and other supplies, leading to cost savings for businesses and individuals.
• Efficiency: Compared to paper documents, digital documents offer easier organization, access, and sharing capabilities, enhancing workflow efficiency and reducing time spent searching for information.
• Space Saving: Storing documents digitally eliminates the need for physical storage space, freeing up office space and reducing clutter.
• Security: Digital documents can be encrypted and securely backed up to servers, minimizing the risk of loss or damage, a level of protection not achievable with physical documents.
• Accessibility: Digital documents, accessible from anywhere with an internet connection, empower remote work and collaboration, enhancing productivity and flexibility.

Get in touch with HITS' Annandale, VA, federal document management professionals today for more information.

Why do Governments in Annandale, VA Need Document Management?

At most federal government agencies and offices in Annandale, VA, document security and avoiding compromised systems is a mission-critical task. Sensitive information can easily end up in the wrong hands and involve all facets of governmental operations. Whether leaks, espionage, or hacks, secure electronic document handling is a matter of national security and should be treated accordingly.

The document management experts at HITS grasp the importance of document security and confidentiality, and as a result give you full document management security included in everything they do. Our HITS Kit document shipping service is secure from end to end, so you can rest assured that documents sent to our central facility for scanning will not be intercepted. Once scanned, we use an eight-step audit trail process to ensure that your documents will not get lost en transit and that you can have complete control of the audit process. HITS' DocuMiner® platform is hosted on proven, FedRAMP Moderate certified AWS infrastructure. We are fully invested in robust security and all our electronic document management platforms meet CISPE, DoD 5015.2, HITECH Act, and VPAT Section 508 standards for encryption and data protection.

Here are other services provided by HITS:

• Large Format Scanning
• Information Management
• Government Records Management
• Electronic Health Records
• HIPAA Compliant Document Shredding
• STR8VIEW Document Scanning
• Federal Records Management
• Government Document Management
• Secure Destruction Services
• Medical Records Management

Call Annandale, VA, Federal Government Electronic Document Management Experts in Annandale, VA | HITS

With the deadline nearing for federal government departments and offices in Annandale, VA to fully digitize their documents and move them to a paperless environment, partnering with trusted document management experts is imperative. The seasoned Annandale document services team at HITS have assisted private sector firms of all types, from hospitals to universities to Fortune 500 corporations, reimagine their data management objectives and create future-proof systems to store and access confidential documents.

Our veteran Annandale, VA electronic document management professionals are ready to help your federal government agency, department, or office meet the OMB's deadline to transition your document management to a fully digital platform. Call our Washington, DC office today at 202-793-2400, our main office at 314-837-4000, or contact us online to speak with our team and learn more about how HITS reimagines your Annandale, VA federal government document management.