Federal Government Document Management Annandale, VA
Federal Government Document Management Annandale, VA. The need for federal government agencies to digitize their documents has now become an urgent requirement. In 2018, the Executive Office of the President published a report entitled "Delivering Government Solutions in the 21st Century, which laid out a comprehensive program to streamline and refocus the federal government and improve its efficiency. While a number of its proposals never came about, one proposal that was put into place is to move all federal records and business processes to a paperless environment by December 31, 2022. The government has even asked the National Archives and Records Administration (NARA) not to accept any paper record following this date. Additional guidance has been published by the Office of Management and Budget (OMB) by way of Memorandum M-19-21: this illustrated a roadmap that Annandale, VA federal government agencies should follow to achieve this goal. By the end of 2022, the OMB has mandated that "Federal agencies will manage all permanent records in an electronic format and with appropriate metadata", and all temporary records will be either in electronic formats or kept in commercial facilities.
As an industry leader in data management solutions since 1994, HITS is ideally situated to help federal government agencies in Annandale, VA meet their document management benchmarks. Our eight-step document scanning process includes an industry-unique audit trail process that guarantees each document is processed to your requirements. We offer technology that meets Department of Defense (DoD) 5015.2 STD specifications and all NARA standards, proven successful, and easy to use. Best of all, our products are bolstered by a customer service team that understands your needs and provides exceptional customer service. Contact us today online, by dialing 202-793-2200 for our Washington, D.C. office, or by calling 314-837-4000 to speak with a member of our team and discover more about our full range of Annandale, VA Universal Electronic Records Management (ERM) services.
Trusted Document Management Tools
When searching for a digital document transformation partner, ask yourself: What is most important for your office and department? Do you require a platform that easily allows for you to upload and view your documents? Do you need your documents to be easily accessed, no matter where you are and what device you're using? Do you require a purpose-built ecosystem for your document management, are considering a platform proven within the private sector, or has your office already found a document management system? Crucially, you will need a document management partner who is as dedicated to security as you are, that will safely dispose of any unneeded documents, and keep your sensitive documents from leaking out.
HITS offers proven, secure solutions for your Annandale federal government office or department's document management needs. Our Paperless To Go system indexes every one of your documents and provides complete cataloging, tracking, and metadata services. You can be sure that all your files are transferred over into a new format and given proper metadata, which is mandated by the OMB memorandum. Paperless To Go works with any Electronic Document Management System (EDMS), including our own Str8view® software, or you can choose to have your documents saved to a hard drive. Most importantly, documents are available for instant access from any platform and the entire process is 100% secure and protected.
For applications where your Annandale, VA department or office needs to preserve certain documents and can get rid of others, DocuMiner® from HITS is your ideal solution. Our team analyzes all your documents in real time and files them into two categories: Scan or Shred. We provide a full manifest of all your files that your department or office can look over, and once you approve this list documents that are not required are securely disposed of. The documents you have decided to keep are scanned and entered into your preferred EDMS, which digitizes your documents to NARA/OMB standards, secures and archives them for the future, and permits instant access from all devices.
When Document Security Is Important
At most federal government offices and agencies in Annandale, VA, keeping documents secure and avoiding compromised systems is a high-priority task. Proprietary information can easily end up in the wrong hands and affect all parts of governmental operations. Whether espionage, hacks, or leaks, secure electronic document handling is a matter of national security and should be treated accordingly.
The document management professionals at HITS understand the importance of document security and confidentiality, and as a result provide full document management security in all their projects. Our HITS Kit document shipping service boasts end-to-end security, so you can rest easy knowing that documents sent to our central facility for scanning can be monitored during the shipping process. Once scanned, we use an eight-step audit trail process to make sure that your documents will not go missing and that you can have total control of the audit process. HITS' DocuMiner® platform is hosted on trusted, FedRAMP Moderate certified AWS infrastructure. We are fully devoted to robust security and all our electronic document management platforms meet CISPE, DoD 5015.2, HITECH Act, and VPAT Section 508 standards for encryption and data protection.
Talk To Annandale, VA Federal Government Electronic Document Management Experts | HITS
With the deadline fast approaching for federal government departments and offices in Annandale, VA to go paperless and digitize existing paper documents, working with a trusted document management partner is imperative. The seasoned Annandale document services staff at HITS have assisted private sector firms of all types, from hospitals to universities to Fortune 500 corporations, reimagine their data management strategy and create dependable systems to store and access proprietary documents.
Our experienced Annandale, VA electronic document management professionals are ready to help your federal government department, office, or agency meet the OMB's deadline to transition your document management to a fully cloud-based ecosystem. Call our Washington, DC office today at 202-793-2400, our main office at 314-837-4000, or contact us online to speak with our team and learn more about how HITS reimagines your Annandale, VA federal government document management.