Federal Government Document Management Chicago, IL

Federal Government Document Management in Chicago, IL. The request for federal government agencies to digitize their documents has turned into a necessary task. In 2018, the then-President's administration published a report entitled "Delivering Government Solutions in the 21st Century, which detailed a far-ranging strategy to reduce and re-center the federal government and improve its efficiency. While several of its proposals never came to pass, a proposal that was approved is to move all federal business processes and records to a paperless environment by December 31, 2022. The government has even ordered the National Archives and Records Administration (NARA) not to accept any paper record after this date. Additional guidance has been published by the Office of Management and Budget (OMB). This set out a framework that Chicago, IL federal government agencies should follow to achieve this goal. By the end of 2022, the OMB has ordered that "Federal agencies will manage all permanent records in an electronic format and with appropriate metadata," and all temporary records must be either in electronic formats or stored in commercial facilities. Contact HITS now for more information about how we can help

As a proven leader in data management solutions since 1994, HITS is perfectly poised to help federal government agencies in Chicago, IL reach their document management requirements. Our eight-step document scanning procedure includes an exclusive audit trail process that guarantees each document is processed to your requirements. We offer technology that is easy to use, meets both NARA standards and DoD 5015.2 STD specs, and has been proven successful in the private sector. In addition, our products are backed by a support team that gets your needs and provides class-leading customer service. Contact us today online, by dialing 202-793-2200 for our Washington, D.C. office, or by calling 314-837-4000 to speak with a member of our team and find out more about our full range of Chicago, IL, Universal Electronic Records Management (ERM) services.

Core Competencies

Trusted Document Management Tools in Chicago, IL

When searching for a digital document transformation partner, ask yourself: What is your office or department's primary objective in document management? What about FOIA (Freedom of Information Act).Do you want a platform that easily allows for you to upload and view your documents? Do you need your documents to be accessible from all platforms and at all times? Are you needing a custom-built environment for your paperless document storage, are interested in using a platform tested and trusted by all sorts of private-sector firms, or has your office already found a document management system? Crucially, you will need a document management partner who is as dedicated to security as you are, that will safely dispose of any unneeded documents, and keep your sensitive documents from leaking out.

HITS offers secure, trusted solutions for your Chicago federal government office or department's document management requirements. Our Paperless To Go system indexes all your documents and provides complete metadata, cataloging, and tracking services. You can be sure that all your files are transferred over into a new format and provided proper metadata, which is mandated by the OMB memorandum. Paperless To Go works with any Electronic Document Management System (EDMS), including our own Str8view® software, or you can choose to have your documents saved to a hard drive. Best of all, documents are instantly available for remote access and the entire process is 100% secure and protected.

When your Chicago, IL department or office needs to preserve certain documents and can get rid of others, DocuMiner® from HITS is your ideal solution. Our staff analyzes all your documents in real time and files them into two categories: Scan or Shred. We send you a full manifest of all your files that your department or office can look over, and once you approve this list documents that are surplus to requirements are securely shredded. The documents you need to keep are scanned and entered into your preferred EDMS, which digitizes your documents to NARA/OMB requirements, archives and secures them for the future, and allows for access from any platform.

Why Government Document Management Matters in Chicago, IL

There are a number of reasons government agencies need to consider better document management. See below for the main ones:

• Environmental Impact: The reduction of paper usage contributes to conserving trees and minimizing the environmental impact attributed to paper production, including deforestation and pollution.
• Cost Savings: Going paperless eliminates the need to purchase paper, ink, and other supplies, leading to cost savings for businesses and individuals.
• Efficiency: Compared to paper documents, digital documents offer easier organization, access, and sharing capabilities, enhancing workflow efficiency and reducing time spent searching for information.
• Space Saving: By storing documents digitally, the requirement for physical storage space is eliminated, allowing for office space to be freed up and clutter to be reduced.
• Security: Digital documents can be encrypted and backed up to secure servers, reducing the risk of loss or damage compared to physical documents.
• Accessibility: Digital documents, accessible from anywhere with an internet connection, empower remote work and collaboration, enhancing productivity and flexibility.

Get in touch with HITS' Chicago, IL, federal document management professionals today for more information.

Why do Governments in Chicago, IL Need Document Management?

At most federal government departments and agencies in Chicago, IL, keeping documents secure and avoiding leaks is a high-priority task. Proprietary information can easily slip into the wrong hands and affect all parts of governmental operations. Whether leaks, espionage, or hacks, secure electronic document handling is a matter of national security and should be treated with all due care.

The document management specialists at HITS grasp the importance of document security and confidentiality, and thus give you full document management security included in everything they do. Our HITS Kit document shipping service boasts end-to-end security, so you can be confident that documents sent to our central facility for scanning can be monitored during the shipping process. Once scanned, we use an eight-step audit trail process to ensure that your documents will not get lost en transit and that you can have total control of the audit process. HITS' DocuMiner® platform is hosted on trusted, FedRAMP Moderate certified AWS infrastructure. We are fully devoted to robust security and all our electronic document management platforms meet FERPA, DoD 5015.2, VPAT Section 508, and CISPE standards for encryption and data protection.

Below are other services we provide:

• Cloud-Based EHR Software
• Digital Preservation
• Legal Document Scanning Services
• Digital Archiving
• Microfilm Scanning Services
• Blueprint Scanning Services
• Document Scanning Services
• EMR Systems
• Document Destruction Services
• Government Information Management System

Talk To Chicago, IL, Federal Government Electronic Document Management Experts in Chicago, IL | HITS

With the deadline nearing for federal government agencies and departments in Chicago, IL to fully digitize their documents and move them to a paperless environment, working with a trusted document management partner is imperative. The experienced Chicago document services professionals at HITS have helped private sector firms of all types, from universities to Fortune 500 corporations to hospitals, reimagine their data management plan and create secure systems to access and archive proprietary files.

Our proven Chicago, IL electronic document management professionals are ready to help your federal government agency, department, or office meet the OMB's deadline to move your document management to a fully digital platform. Call our Washington, DC office today at 202-793-2400, our main office at 314-837-4000, or contact us online to speak with our team and learn more about how HITS reimagines your Chicago, IL federal government document management.