Federal Government Document Management Chicago, IL
Federal Government Document Management Chicago, IL. The desire for federal government agencies to electronically manage their documents is quite literally an urgent requirement. In 2018, the then-President's administration published a report entitled "Delivering Government Solutions in the 21st Century, which outlined a comprehensive plan to reduce and re-center the federal government with the goal of improving its efficiency. While many of its proposals were not enacted, one proposal that was put into place is to move all federal business processes and records to a paperless environment by December 31, 2022. The government has even demanded the National Archives and Records Administration (NARA) not to accept any paper record after this date. Supplementary guidance has been provided by the Office of Management and Budget (OMB) in the form of Memorandum M-19-21: this set out best practices that Chicago, IL federal government agencies should follow to reach this goal. By the end of 2022, the OMB has mandated that "Federal agencies will manage all permanent records in an electronic format and with appropriate metadata", and all temporary records must be either in electronic formats or kept in commercial facilities.
As a market leader in data management solutions since 1994, HITS is perfectly poised to help federal government agencies in Chicago, IL meet their paperless environment requirements. Our eight-step document scanning procedure includes an exclusive audit trail process that guarantees each document is processed to your satisfaction. We offer technology that is easy to use, meets both NARA standards and DoD 5015.2 STD specs, and has been proven successful in the private sector. Most importantly, our products are bolstered by a support team that knows your needs and provides exceptional customer service. Contact us today online, by dialing 202-793-2200 for our Washington, D.C. office, or by calling 314-837-4000 to speak with a member of our team and discover more about our full offering of Chicago, IL Universal Electronic Records Management (ERM) services.
Proven Document Management Tools
When looking for a digital document transformation partner, you should ask these questions: What is your office or department's primary objective in document management? Do you need a platform that allows for easy access and uploading of documents? Do you need your documents to be available anytime and on any platform? Are you needing a custom-built environment for your paperless document storage, are interested in using a platform tested and trusted by all sorts of private-sector firms, or does your department already have a document management system? Crucially, you will need a document management partner who is as dedicated to security as you are, that will safely dispose of any unneeded documents, and prevent sensitive material from falling into the wrong hands.
HITS offers proven, secure solutions for your Chicago federal government office or department's document management needs. Our Paperless To Go system indexes every one of your documents and provides complete metadata, cataloging, and tracking services. You can be confident that all your files are transferred over into a new format and given proper metadata, as required by the OMB memorandum. Paperless To Go works with any Electronic Document Management System (EDMS), including our own Str8view® software, or you can choose to have your documents saved to a hard drive. Best of all, documents are instantly available for remote access and the entire process is 100% secure and protected.
For applications where your Chicago, IL department or office needs to preserve certain documents and can get rid of others, DocuMiner® from HITS is your ideal solution. Our staff analyzes all your documents in real time and files them into two categories: Scan or Shred. We give you a full manifest of all your files that your department or office can look over, and once you sign off on this list documents that are surplus to requirements are securely disposed of. The documents you require are scanned and entered into your preferred EDMS, which digitizes your documents to NARA/OMB requirements, archives and secures them for years to come, and permits instant access from all devices.
When Document Security Is Critical
At most federal government offices and agencies in Chicago, IL, document security and avoiding compromised systems is a mission-critical task. Secret information can easily end up in the wrong hands and involve all parts of governmental operations. Whether espionage, hacks, or leaks, secure electronic document handling is a matter of national security and should be treated as such.
The document management professionals at HITS grasp the importance of document security and confidentiality, and as a result provide full document management security with every project. Our HITS Kit document shipping service is engineered with extensive security and tracking features, so you can rest easy knowing that documents sent to our central facility for scanning can be fully tracked and monitored. Once scanned, we use an eight-step audit trail process to guarantee that your documents will not be lost and that you can have complete control of the audit process. HITS' DocuMiner® platform is hosted on proven, FedRAMP Moderate certified AWS infrastructure. We are fully invested in robust security and all our electronic document management platforms meet DoD 5015.2, FERPA, CISPE, and HITECH Act standards for encryption and data protection.
Call Chicago, IL Federal Government Electronic Document Management Experts | HITS
With the deadline fast approaching for federal government departments and offices in Chicago, IL to go paperless and digitize existing paper documents, partnering with trusted document management experts is imperative. The veteran Chicago document services staff at HITS have assisted private sector firms of all types, from universities to Fortune 500 corporations to hospitals, reimagine their data management objectives and create secure systems to access and archive sensitive material.
Our experienced Chicago, IL electronic document management staff is ready to help your federal government department, office, or agency meet the OMB's deadline to transition your document management to a fully digital environment. Call our Washington, DC office today at 202-793-2400, our main office at 314-837-4000, or contact us online to speak with our team and learn more about how HITS reimagines your Chicago, IL federal government document management.