Federal Government Document Management San Diego, CA
Federal Government Document Management in San Diego, CA. The desire for federal government agencies to digitize their documents is quite literally a critical need. In 2018, the then-President's administration published a report entitled "Delivering Government Solutions in the 21st Century, which laid out a far-ranging program to reduce and re-center the federal government and improve its efficiency. While a number of its proposals never came about, one that was adopted is to move all federal recordkeeping and business to a paperless environment by December 31, 2022. The government has even demanded the National Archives and Records Administration (NARA) not to accept any paper record following this date. Additional guidance has been issued by the Office of Management and Budget (OMB). This detailed best practices that San Diego, CA federal government agencies are recommended to follow to meet this goal. By the end of 2022, the OMB will demand that "Federal agencies will manage all permanent records in an electronic format and with appropriate metadata," and all temporary records will be either in electronic formats or stored in commercial facilities. Contact HITS now for more information about how we can help
As a market leader in data management solutions for three decades, HITS is ideally situated to help federal government agencies in San Diego, CA meet their document management goals. Our eight-step document scanning system includes an industry-unique audit trail process that ensures each document is digitized to your requirements. We offer technology that is proven, easy to use, and meets DoD 5015.2 STD specifications, as well as NARA standards. Most importantly, our products are backed by a support team that gets your needs and offers friendly customer service. Contact us today online, by dialing 202-793-2200 for our Washington, D.C. office, or by calling 314-837-4000 to speak with a member of our team and find out more about our full range of San Diego, CA, Universal Electronic Records Management (ERM) services.
Trusted Document Management Tools in San Diego, CA
When vetting a digital document transformation partner, ask yourself: What is your office or department's primary objective in document management? What about FOIA (Freedom of Information Act).Do you need a platform that easily allows for you to upload and view your documents? Do you need your documents to be accessible from all platforms and at all times? Do you require a purpose-built ecosystem for your document management, are interested in using a platform tested and trusted by all sorts of private-sector firms, or has your office already found a document management system? Critically, you will need a document management partner who takes security as seriously as you do, that will safely destroy any unneeded documents, and keep your sensitive documents from leaking out.
HITS offers secure, trusted solutions for your San Diego federal government department or office's document management challenges. Our Paperless To Go system indexes every one of your documents and provides complete cataloging, tracking, and metadata services. You can rest assured that all your files are transferred over into a new format and provided proper metadata, mandated by the OMB memorandum. Paperless To Go works with any Electronic Document Management System (EDMS), including our own Str8view® software, or you can choose to have your documents saved to a hard drive. Finally, documents are available for instant access from any platform and the entire process is 100% secure and protected.
For applications where your San Diego, CA department or office needs to preserve certain documents and can get rid of others, DocuMiner® from HITS is your ideal solution. Our staff analyzes all your documents in real time and files them into two categories: Scan or Shred. We provide a full manifest of all your files that your department or office can review, and once you sign off on this list documents that are not required are securely destroyed. The documents you need to keep are scanned and entered into your preferred EDMS, which digitizes your documents to NARA/OMB standards, archives and secures them for the future, and allows them to be viewed anywhere.
Why Government Document Management Matters in San Diego, CA
There are several key factors prompting government agencies to reevaluate their document management practices. See below:
- Environmental Impact: The reduction of paper usage contributes to conserving trees and minimizing the environmental impact attributed to paper production, including deforestation and pollution.
- Cost Savings: Transitioning to a paperless system removes the necessity of purchasing paper, ink, and other supplies, resulting in cost savings for both businesses and individuals.
- Efficiency: Compared to paper documents, digital documents offer easier organization, access, and sharing capabilities, enhancing workflow efficiency and reducing time spent searching for information.
- Space Saving: The elimination of physical storage space requirements through digital document storage results in freed-up office space and reduced clutter.
- Security: Securely encrypting and backing up digital documents to servers enhances protection against loss or damage, surpassing the security of physical documents.
- Accessibility: Digital documents, accessible from anywhere with an internet connection, empower remote work and collaboration, enhancing productivity and flexibility.
Get in touch with our San Diego, CA, federal document management professionals today to learn more.
Why do Governments in San Diego, CA Need Document Management?
At most federal government departments and agencies in San Diego, CA, document security and avoiding compromised systems is a mission-critical task. Secret information can easily end up in the wrong hands and affect all facets of governmental operations. Whether leaks, espionage, or hacks, secure electronic document handling is a matter of national security and should be treated as such.
The document management specialists at HITS grasp the importance of document security and confidentiality, and as a result give you full document management security included in everything they do. Our HITS Kit document shipping service boasts end-to-end security, so you can be confident that documents sent to our central facility for scanning will not be intercepted. Once scanned, we use an eight-step audit trail process to make sure that your documents will not get lost en transit and that you can have full control of the audit process. HITS' DocuMiner® platform is hosted on trusted, FedRAMP Moderate certified AWS infrastructure. We are fully invested in robust security and all our electronic document management platforms meet FERPA, DoD 5015.2, VPAT Section 508, and CISPE standards for encryption and data protection.
Below are other services provided by HITS:
- Information Management
- Government Records Management
- Electronic Health Records
- HIPAA Compliant Document Shredding
- STR8VIEW Document Scanning
- Federal Records Management
- Government Document Management
- Secure Destruction Services
- Medical Records Management
- Cloud Migration
Talk To San Diego, CA, Federal Government Electronic Document Management Experts in San Diego, CA | HITS
With the deadline fast approaching for federal government agencies and departments in San Diego, CA to go paperless and digitize existing paper documents, working with a trusted document management partner is imperative. The experienced San Diego document services team at HITS have helped private sector firms of all types, from hospitals to universities to Fortune 500 corporations, reimagine their data management strategy and create secure systems to store and access proprietary documents.
Our proven San Diego, CA electronic document management staff is ready to help your federal government office, agency, or department meet the OMB's deadline to move your document management to a fully paperless ecosystem. Call our Washington, DC office today at 202-793-2400, our main office at 314-837-4000, or contact us online to speak with our team and learn more about how HITS reimagines your San Diego, CA federal government document management.