Federal Government Document Management Herndon, VA
Federal Government Document Management Herndon, VA. The desire for federal government agencies to digitize their documents has now become an urgent requirement. In 2018, the Executive Office of the President published a report entitled "Delivering Government Solutions in the 21st Century, which laid out a comprehensive program to slim down and reorganize the federal government and improve its efficiency. While several of its proposals never came about, one that was put into place is to move all federal recordkeeping and business to a paperless environment by December 31, 2022. The government has even asked the National Archives and Records Administration (NARA) not to accept any paper record after this date. Supplementary guidance has been published by the Office of Management and Budget (OMB) by way of Memorandum M-19-21: this detailed a framework that Herndon, VA federal government agencies are recommended to follow to achieve this goal. By the end of 2022, the OMB will demand that "Federal agencies will manage all permanent records in an electronic format and with appropriate metadata", and all temporary records will be either in electronic formats or stored in commercial facilities.
As an industry leader in data management solutions for three decades, HITS is perfectly poised to help federal government agencies in Herndon, VA achieve their paperless environment requirements. Our eight-step document scanning system includes an industry-unique audit trail process that makes sure each document is digitized to your satisfaction. We offer technology that meets Department of Defense (DoD) 5015.2 STD specifications and all NARA standards, proven successful, and easy to use. In addition, our products are backed by a support team that understands your needs and provides class-leading customer service. Contact us today online, by dialing 202-793-2200 for our Washington, D.C. office, or by calling 314-837-4000 to speak with a member of our team and discover more about our full offering of Herndon, VA Universal Electronic Records Management (ERM) services.
Proven Document Management Tools
When looking for a digital document transformation partner, you should ask these questions: What is most important for your office and department? Do you need a platform that easily allows for you to upload and view your documents? Do you need your documents to be accessible from all platforms and at all times? Are you needing a custom-built environment for your paperless document storage, are interested in using a platform tested and trusted by all sorts of private-sector firms, or does your department already have a document management system? Most importantly, you will need a document management partner who is as dedicated to security as you are, that will safely dispose of any unneeded documents, and prevent sensitive material from falling into the wrong hands.
HITS offers proven, secure solutions for your Herndon federal government office or department's document management requirements. Our Paperless To Go system indexes every one of your documents and provides complete metadata, cataloging, and tracking services. You can rest assured that all your files are transferred over into a new format and given proper metadata, which is mandated by the OMB memorandum. Paperless To Go works with any Electronic Document Management System (EDMS), including our own Str8view® software, or you can opt to have documents uploaded onto a hard drive. Finally, documents can be viewed instantly from any device and the entire process is 100% secure and protected.
When your Herndon, VA department or office needs to preserve certain documents and can get rid of others, DocuMiner® from HITS is the answer. Our staff analyzes all your documents in real time and separates them into two categories: Scan or Shred. We give you a full manifest of all your files that your department or office can look over, and once you approve this list documents that are surplus to requirements are securely shredded. The documents you have decided to keep are scanned and entered into your preferred EDMS, which digitizes your documents to NARA/OMB standards, archives and secures them for the future, and permits instant access from all devices.
When Document Security Is Paramount
At most federal government offices and agencies in Herndon, VA, document security and avoiding compromised systems is a high-priority task. Secret information can easily fall into the wrong hands and involve all facets of governmental operations. Whether espionage, hacks, or leaks, secure electronic document handling is a matter of national security and should be treated as such.
The document management specialists at HITS realize the importance of document security and confidentiality, and thus give you full document management security included in everything they do. Our HITS Kit document shipping service boasts end-to-end security, so you can be confident that documents sent to our central facility for scanning can be fully tracked and monitored. Once scanned, we use an eight-step audit trail process to ensure that your documents will not be lost and that you can have full control of the audit process. HITS' DocuMiner® platform is hosted on trusted, FedRAMP Moderate certified AWS infrastructure. We are fully committed to robust security and all our electronic document management platforms meet FERPA, DoD 5015.2, VPAT Section 508, and CISPE standards for encryption and data protection.
Talk To Herndon, VA Federal Government Electronic Document Management Experts | HITS
With the deadline fast approaching for federal government departments and offices in Herndon, VA to move to a paperless framework and digitize their documents, working with a trusted document management partner is all the more important. The veteran Herndon document services professionals at HITS have worked with private sector firms of all types, from hospitals to universities to Fortune 500 corporations, reimagine their data management objectives and create dependable systems to store and access proprietary files.
Our veteran Herndon, VA electronic document management professionals are ready to help your federal government agency, department, or office meet the OMB's deadline to transition your document management to a fully paperless environment. Call our Washington, DC office today at 202-793-2400, our main office at 314-837-4000, or contact us online to speak with our team and learn more about how HITS reimagines your Herndon, VA federal government document management.