Federal Government Document Management Herndon, VA

Federal Government Document Management in Herndon, VA. The request for federal government agencies to digitize their documents is quite literally an urgent requirement. In 2018, then-President Trump's administration published a report entitled "Delivering Government Solutions in the 21st Century, which outlined a far-ranging plan to slim down and reorganize the federal government in order to improve its efficiency. While several of its proposals never came about, one proposal that was approved is to move all federal records and business processes to a paperless environment by December 31, 2022. The government has even demanded the National Archives and Records Administration (NARA) not to accept any paper record after this date. Supplementary guidance has been provided by the Office of Management and Budget (OMB). This illustrated a roadmap that Herndon, VA federal government agencies are recommended to follow to achieve this goal. By the end of 2022, the OMB has mandated that "Federal agencies will manage all permanent records in an electronic format and with appropriate metadata," and all temporary records will be either in electronic formats or kept in commercial facilities. Contact HITS now for more information about how we can help

As an industry leader in data management solutions since 1994, HITS is ideally situated to help federal government agencies in Herndon, VA meet their paperless office benchmarks. Our eight-step document scanning system includes an industry-unique audit trail process that ensures each document is digitized to your standards. We offer technology that meets Department of Defense (DoD) 5015.2 STD specifications and all NARA standards, proven successful, and easy to use. Most importantly, our products are bolstered by a customer service team that knows your needs and gives you exceptional customer service. Contact us today online, by dialing 202-793-2200 for our Washington, D.C. office, or by calling 314-837-4000 to speak with a member of our team and find out more about our full offering of Herndon, VA, Universal Electronic Records Management (ERM) services.

Core Competencies

Dependable Document Management Systems in Herndon, VA

When looking for a digital document transformation partner, ask yourself: What does your office need most out of a document management service? What about FOIA (Freedom of Information Act).Do you need a platform that allows for easy access and uploading of documents? Do you need your documents to be accessible from all platforms and at all times? Do you require a purpose-built ecosystem for your document management, would like to transition to one that has already been built and is used by private-sector companies of all sizes, or does your department already have a document management system? Crucially, you will need a document management partner who takes security as seriously as you do, that will safely get rid of any unneeded documents, and prevent sensitive material from falling into the wrong hands.

HITS offers proven, secure solutions for your Herndon federal government office or department's document management needs. Our Paperless To Go system indexes all your documents and provides complete tracking, metadata, and cataloging services. You can rest assured that all your files are transferred over into a new format and provided proper metadata, mandated by the OMB memorandum. Paperless To Go works with any Electronic Document Management System (EDMS), including our own Str8view® software, or you can have documents saved on a secure hard drive. Most importantly, documents are instantly available for remote access and the entire process is 100% secure and protected.

For applications where your Herndon, VA department or office needs to preserve certain documents and can get rid of others, DocuMiner® from HITS is the answer. Our team analyzes all your documents in real time and files them into two groups: Scan or Shred. We provide a full manifest of all your files that your department or office can look over, and once you sign off on this list documents that are not required are securely destroyed. The documents you require are scanned and entered into your preferred EDMS, which digitizes your documents to NARA/OMB standards, archives and secures them for years to come, and permits instant access from all devices.

Why Government Document Management Matters in Herndon, VA

There are a number of reasons government agencies need to consider better document management. See below for the main ones:

• Environmental Impact: Decreasing paper consumption aids in conserving trees and lessening the environmental ramifications linked to paper manufacturing, such as deforestation and pollution.
• Cost Savings: Transitioning to a paperless system removes the necessity of purchasing paper, ink, and other supplies, resulting in cost savings for both businesses and individuals.
• Efficiency: Digital documents provide superior organization, access, and sharing functionalities compared to their paper counterparts, resulting in improved workflow efficiency and reduced time spent searching for information.
• Space Saving: Storing documents digitally eliminates the need for physical storage space, freeing up office space and reducing clutter.
• Security: Encrypting and backing up digital documents to secure servers reduces the risk of loss or damage, offering greater security compared to physical documents.
• Accessibility: Digital documents can be accessed from anywhere with an internet connection, allowing for remote work and collaboration.

Get in touch with HITS' Herndon, VA, federal document management professionals today to learn more.

Why do Governments in Herndon, VA Need Document Management?

At most federal government departments and agencies in Herndon, VA, keeping documents secure and avoiding leaks is a high-priority task. Proprietary information can easily fall into the wrong hands and influence all elements of governmental operations. Whether leaks, espionage, or hacks, secure electronic document handling is a matter of national security and should be treated accordingly.

The document management specialists at HITS understand the importance of document security and confidentiality, and as such provide full document management security included in everything they do. Our HITS Kit document shipping service is engineered with extensive security and tracking features, so you can rest easy knowing that documents sent to our central facility for scanning will not be intercepted. Once scanned, we use an eight-step audit trail process to make sure that your documents will not get lost en transit and that you can have full control of the audit process. HITS' DocuMiner® platform is hosted on proven, FedRAMP Moderate certified AWS infrastructure. We are fully invested in robust security and all our electronic document management platforms meet CISPE, DoD 5015.2, HITECH Act, and VPAT Section 508 standards for encryption and data protection.

Below are other services provided by HITS:

• Large Format Scanning
• Information Management
• Government Records Management
• Electronic Health Records
• HIPAA Compliant Document Shredding
• STR8VIEW Document Scanning
• Federal Records Management
• Government Document Management
• Secure Destruction Services
• Medical Records Management

Call Herndon, VA, Federal Government Electronic Document Management Experts in Herndon, VA | HITS

With the deadline nearing for federal government departments and offices in Herndon, VA to go paperless and digitize existing paper documents, partnering with trusted document management experts is a critical task. The seasoned Herndon document services professionals at HITS have helped private sector firms of all types, from hospitals to universities to Fortune 500 corporations, reimagine their data management strategy and create secure systems to store and access confidential files.

Our proven Herndon, VA electronic document management professionals are ready to help your federal government department, office, or agency meet the OMB's deadline to move your document management to a fully paperless platform. Call our Washington, DC office today at 202-793-2400, our main office at 314-837-4000, or contact us online to speak with our team and learn more about how HITS reimagines your Herndon, VA federal government document management.