Federal Government Document Management St. Peters, MO
Federal Government Document Management St. Peters, MO. The desire for federal government agencies to digitally manage their documents is quite literally a necessary task. In 2018, the Executive Office of the President published a report entitled "Delivering Government Solutions in the 21st Century, which detailed an expansive program to reduce and re-center the federal government and improve its efficiency. While many of its proposals were not enacted, a proposal that was adopted is to move all federal recordkeeping and business to a paperless environment by December 31, 2022. The government has even ordered the National Archives and Records Administration (NARA) not to accept any paper record after this date. More guidance has been issued by the Office of Management and Budget (OMB) in the form of Memorandum M-19-21: this detailed best practices that St. Peters, MO federal government agencies are recommended to follow to meet this goal. By the end of 2022, the OMB has mandated that "Federal agencies will manage all permanent records in an electronic format and with appropriate metadata", and all temporary records will be either in electronic formats or stored in commercial facilities.
As an industry leader in data management solutions for three decades, HITS is perfectly poised to help federal government agencies in St. Peters, MO meet their paperless office goals. Our eight-step document scanning process includes an industry-unique audit trail process that guarantees each document is digitized to your requirements. We offer technology that meets Department of Defense (DoD) 5015.2 STD specifications and all NARA standards, proven successful, and easy to use. Best of all, our products are bolstered by a support team that knows your needs and offers class-leading customer service. Contact us today online, by dialing 202-793-2200 for our Washington, D.C. office, or by calling 314-837-4000 to speak with a member of our team and find out more about our full offering of St. Peters, MO Universal Electronic Records Management (ERM) services.
Trusted Document Management Tools
When looking for a digital document transformation partner, ask yourself: What is most important for your office and department? Do you require a platform that makes it easy for you to access and upload documents? Do you need your documents to be accessible from all platforms and at all times? Are you needing a custom-built environment for your paperless document storage, are interested in using a platform tested and trusted by all sorts of private-sector firms, or has your office already found a document management system? Most importantly, you will need a document management partner who is as dedicated to security as you are, that will safely dispose of any unneeded documents, and prevent sensitive material from falling into the wrong hands.
HITS offers proven, secure solutions for your St. Peters federal government office or department's document management challenges. Our Paperless To Go system indexes every one of your documents and provides complete cataloging, tracking, and metadata services. You can be sure that all your files are transferred over into a new format and given proper metadata, as required by the OMB memorandum. Paperless To Go works with any Electronic Document Management System (EDMS), including our own Str8view® software, or you can opt to have documents uploaded onto a hard drive. Best of all, documents are instantly available for remote access and the entire process is 100% secure and protected.
When your St. Peters, MO department or office needs to preserve certain documents and can get rid of others, DocuMiner® from HITS is your ideal solution. Our team analyzes all your documents in real time and separates them into two categories: Scan or Shred. We send you a full manifest of all your files that your department or office can look over, and once you approve this list documents that are surplus to requirements are securely disposed of. The documents you require are scanned and entered into your preferred EDMS, which digitizes your documents to NARA/OMB requirements, secures and archives them for years to come, and permits instant access from all devices.
When Document Security Is Critical
At most federal government departments and agencies in St. Peters, MO, keeping documents secure and avoiding leaks is a mission-critical task. Sensitive information can easily slip into the wrong hands and affect all elements of governmental operations. Whether espionage, hacks, or leaks, secure electronic document handling is a national security manner and should be treated accordingly.
The document management specialists at HITS understand the importance of document security and confidentiality, and thus provide full document management security included in everything they do. Our HITS Kit document shipping service boasts end-to-end security, so you can rest assured that documents sent to our central facility for scanning will not be intercepted. Once scanned, we use an eight-step audit trail process to make sure that your documents will not get lost en transit and that you can have complete control of the audit process. HITS' DocuMiner® platform is hosted on proven, FedRAMP Moderate certified AWS infrastructure. We are fully invested in robust security and all our electronic document management platforms meet CISPE, DoD 5015.2, HITECH Act, and VPAT Section 508 standards for encryption and data protection.
Call St. Peters, MO Federal Government Electronic Document Management Experts | HITS
With the deadline fast approaching for federal government offices and agencies in St. Peters, MO to go paperless and digitize existing paper documents, knowing a trustworthy document management partner is imperative. The seasoned St. Peters document services staff at HITS have helped private sector firms of all types, from Fortune 500 corporations to universities to hospitals, reimagine their data management plan and create secure systems to store and access sensitive files.
Our experienced St. Peters, MO electronic document management professionals are ready to help your federal government agency, department, or office meet the OMB's deadline to transition your document management to a fully digital platform. Call our Washington, DC office today at 202-793-2400, our main office at 314-837-4000, or contact us online to speak with our team and learn more about how HITS reimagines your St. Peters, MO federal government document management.