Federal Government Document Management St. Peters, MO

Federal Government Document Management in St. Peters, MO. The desire for federal government agencies to digitize their documents is quite literally a critical need. In 2018, the then-President's administration published a report entitled "Delivering Government Solutions in the 21st Century, which outlined a far-ranging plan to slim down and reorganize the federal government and improve its efficiency. While a number of its proposals were not enacted, one proposal that was adopted is to move all federal business processes and records to a paperless environment by December 31, 2022. The government has even asked the National Archives and Records Administration (NARA) not to accept any paper record following this date. More guidance has been provided by the Office of Management and Budget (OMB). This set out a timeline and process that St. Peters, MO federal government agencies should follow to meet this goal. By the end of 2022, the OMB has ordered that "Federal agencies will manage all permanent records in an electronic format and with appropriate metadata," and all temporary records must be either in electronic formats or stored in commercial facilities. Contact HITS now for more information about how we can help

As a proven leader in data management solutions for three decades, HITS is perfectly poised to help federal government agencies in St. Peters, MO reach their document management goals. Our eight-step document scanning procedure includes an exclusive audit trail process that guarantees each document is processed to your standards. We offer technology that is easy to use, meets both NARA standards and DoD 5015.2 STD specs, and has been proven successful in the private sector. In addition, our products are backed by a customer support team that knows your needs and provides friendly customer service. Contact us today online, by dialing 202-793-2200 for our Washington, D.C. office, or by calling 314-837-4000 to speak with a member of our team and discover more about our full range of St. Peters, MO, Universal Electronic Records Management (ERM) services.

Core Competencies

Dependable Document Management Tools in St. Peters, MO

When vetting a digital document transformation partner, ask yourself: What is most important for your office and department? What about FOIA (Freedom of Information Act).Do you need a platform that easily allows for you to upload and view your documents? Do you need your documents to be available anytime and on any platform? Are you needing a custom-built environment for your paperless document storage, are considering a platform proven within the private sector, or has your office already found a document management system? Crucially, you will need a document management partner who is as dedicated to security as you are, that will safely dispose of any unneeded documents, and prevent sensitive material from falling into the wrong hands.

HITS offers secure, trusted solutions for your St. Peters federal government department or office's document management needs. Our Paperless To Go system indexes all your documents and provides complete metadata, cataloging, and tracking services. You can be confident that all your files are transferred over into a new format and provided proper metadata, mandated by the OMB memorandum. Paperless To Go works with any Electronic Document Management System (EDMS), including our own Str8view® software, or you can have documents saved on a secure hard drive. Best of all, documents can be viewed instantly from any device and the entire process is 100% secure and protected.

When your St. Peters, MO department or office needs to preserve certain documents and can get rid of others, DocuMiner® from HITS is your ideal solution. Our team analyzes all your documents in real time and files them into two groups: Scan or Shred. We send you a full manifest of all your files that your department or office can review, and once you approve this list documents that are surplus to requirements are securely disposed of. The documents you require are scanned and entered into your preferred EDMS, which digitizes your documents to NARA/OMB requirements, archives and secures them for years to come, and permits instant access from all devices.

Why Government Document Management Matters in St. Peters, MO

There are several key factors prompting government agencies to reevaluate their document management practices. See below for the main ones:

• Environmental Impact: Decreasing paper consumption aids in conserving trees and lessening the environmental ramifications linked to paper manufacturing, such as deforestation and pollution.
• Cost Savings: Transitioning to a paperless system removes the necessity of purchasing paper, ink, and other supplies, resulting in cost savings for both businesses and individuals.
• Efficiency: Digital documents provide superior organization, access, and sharing functionalities compared to their paper counterparts, resulting in improved workflow efficiency and reduced time spent searching for information.
• Space Saving: By storing documents digitally, the requirement for physical storage space is eliminated, allowing for office space to be freed up and clutter to be reduced.
• Security: Digital documents can be encrypted and backed up to secure servers, reducing the risk of loss or damage compared to physical documents.
• Accessibility: Accessible from any location with internet access, digital documents enable seamless remote work and collaboration among distributed teams.

Get in touch with our St. Peters, MO, federal document management professionals today for more information.

Why do Governments in St. Peters, MO Need Document Management?

At most federal government agencies and offices in St. Peters, MO, document security and avoiding leaks is a high-priority task. Proprietary information can easily end up in the wrong hands and affect all elements of governmental operations. Whether espionage, hacks, or leaks, secure electronic document handling is a critical national security task and should be treated with all due care.

The document management professionals at HITS realize the importance of document security and confidentiality, and as such give you full document management security included in everything they do. Our HITS Kit document shipping service boasts end-to-end security, so you can be confident that documents sent to our central facility for scanning will not be intercepted. Once scanned, we use an eight-step audit trail process to ensure that your documents will not get lost en transit and that you can have complete control of the audit process. HITS' DocuMiner® platform is hosted on proven, FedRAMP Moderate certified AWS infrastructure. We are fully devoted to robust security and all our electronic document management platforms meet CISPE, DoD 5015.2, HITECH Act, and VPAT Section 508 standards for encryption and data protection.

Below are other services we provide:

• Cloud-Based EHR Software
• Digital Preservation
• Legal Document Scanning Services
• Digital Archiving
• Microfilm Scanning Services
• Blueprint Scanning Services
• Document Scanning Services
• EMR Systems
• Document Destruction Services
• Government Information Management System

Contact St. Peters, MO, Federal Government Electronic Document Management Experts in St. Peters, MO | HITS

With the deadline growing closer for federal government agencies and departments in St. Peters, MO to fully digitize their documents and move them to a paperless environment, partnering with trusted document management experts is imperative. The experienced St. Peters document services staff at HITS have assisted private sector firms of all types, from hospitals to universities to Fortune 500 corporations, reimagine their data management strategy and create dependable systems to store and access confidential documents.

Our veteran St. Peters, MO electronic document management staff is ready to help your federal government department, office, or agency meet the OMB's deadline to move your document management to a fully cloud-based ecosystem. Call our Washington, DC office today at 202-793-2400, our main office at 314-837-4000, or contact us online to speak with our team and learn more about how HITS reimagines your St. Peters, MO federal government document management.