Federal Government Document Management Kansas City, MO
Federal Government Document Management Kansas City, MO. The request for federal government agencies to digitize their documents has now become an urgent requirement. In 2018, the Executive Office of the President published a report entitled "Delivering Government Solutions in the 21st Century, which detailed an expansive strategy to streamline and refocus the federal government and improve its efficiency. While several of its proposals never came about, a proposal that was approved is to move all federal records and business processes to a paperless environment by December 31, 2022. The government has even demanded the National Archives and Records Administration (NARA) not to accept any paper record following this date. Additional guidance has been published by the Office of Management and Budget (OMB) by way of Memorandum M-19-21: this illustrated a framework that Kansas City, MO federal government agencies are recommended to follow to achieve this goal. By the end of 2022, the OMB will demand that "Federal agencies will manage all permanent records in an electronic format and with appropriate metadata", and all temporary records will be either in electronic formats or kept in commercial facilities.
As a proven leader in data management solutions for three decades, HITS is ideally situated to help federal government agencies in Kansas City, MO reach their paperless office requirements. Our eight-step document scanning system includes an industry-unique audit trail process that guarantees each document is digitized to your requirements. We offer technology that meets Department of Defense (DoD) 5015.2 STD specifications and all NARA standards, proven successful, and easy to use. Most importantly, our products are backed by a customer service team that knows your needs and provides exceptional customer service. Contact us today online, by dialing 202-793-2200 for our Washington, D.C. office, or by calling 314-837-4000 to speak with a member of our team and find out more about our full offering of Kansas City, MO Universal Electronic Records Management (ERM) services.
Dependable Document Management Tools
When looking for a digital document transformation partner, you should ask these questions: What is most important for your office and department? Do you require a platform that makes it easy for you to access and upload documents? Do you need your documents to be available anytime and on any platform? Do you need a custom-built document storage platform, are interested in using a platform tested and trusted by all sorts of private-sector firms, or do you already have a software system that works for you? Most importantly, you will need a document management partner who is as dedicated to security as you are, that will safely get rid of any unneeded documents, and prevent sensitive material from falling into the wrong hands.
HITS offers proven, secure solutions for your Kansas City federal government department or office's document management requirements. Our Paperless To Go system indexes every one of your documents and provides complete cataloging, tracking, and metadata services. You can be sure that all your files are transferred over into a new format and given proper metadata, mandated by the OMB memorandum. Paperless To Go works with any Electronic Document Management System (EDMS), including our own Str8view® software, or you can have documents saved on a secure hard drive. Most importantly, documents are available for instant access from any platform and the entire process is 100% secure and protected.
When your Kansas City, MO department or office needs to preserve certain documents and can get rid of others, DocuMiner® from HITS is the answer. Our staff analyzes all your documents in real time and sorts them into two categories: Scan or Shred. We send you a full manifest of all your files that your department or office can review, and once you sign off on this list documents that are surplus to requirements are securely disposed of. The documents you have decided to keep are scanned and entered into your preferred EDMS, which digitizes your documents to NARA/OMB requirements, secures and archives them for the future, and allows them to be viewed anywhere.
When Document Security Is Important
At most federal government departments and agencies in Kansas City, MO, document security and avoiding leaks is a mission-critical task. Sensitive information can easily end up in the wrong hands and involve all elements of governmental operations. Whether hacks, leaks, or espionage, secure electronic document handling is a critical national security task and should be treated as such.
The document management professionals at HITS grasp the importance of document security and confidentiality, and thus give you full document management security in all their projects. Our HITS Kit document shipping service is engineered with extensive security and tracking features, so you can be confident that documents sent to our central facility for scanning will not be intercepted. Once scanned, we use an eight-step audit trail process to ensure that your documents will not get lost en transit and that you can have full control of the audit process. HITS' DocuMiner® platform is hosted on proven, FedRAMP Moderate certified AWS infrastructure. We are fully invested in robust security and all our electronic document management platforms meet CISPE, DoD 5015.2, HITECH Act, and VPAT Section 508 standards for encryption and data protection.
Contact Kansas City, MO Federal Government Electronic Document Management Experts | HITS
With the deadline growing closer for federal government agencies and departments in Kansas City, MO to move to a paperless framework and digitize their documents, partnering with trusted document management experts is a critical task. The seasoned Kansas City document services staff at HITS have worked with private sector firms of all types, from Fortune 500 corporations to universities to hospitals, reimagine their data management strategy and create future-proof systems to store and access proprietary files.
Our veteran Kansas City, MO electronic document management professionals are ready to help your federal government agency, department, or office meet the OMB's deadline to transition your document management to a fully paperless environment. Call our Washington, DC office today at 202-793-2400, our main office at 314-837-4000, or contact us online to speak with our team and learn more about how HITS reimagines your Kansas City, MO federal government document management.