Federal Government Document Management Kansas City, MO

Federal Government Document Management in Kansas City, MO. The need for federal government agencies to digitize their documents has turned into a critical need. In 2018, then-President Trump's administration published a report entitled "Delivering Government Solutions in the 21st Century, which detailed an expansive plan to reduce and re-center the federal government with the goal of improving its efficiency. While a number of its proposals never came to pass, one proposal that was put into place is to move all federal recordkeeping and business to a paperless environment by December 31, 2022. The government has even ordered the National Archives and Records Administration (NARA) not to accept any paper record after this date. More guidance has been issued by the Office of Management and Budget (OMB). This detailed a timeline and process that Kansas City, MO federal government agencies are recommended to follow to meet this goal. By the end of 2022, the OMB has ordered that "Federal agencies will manage all permanent records in an electronic format and with appropriate metadata," and all temporary records must be either in electronic formats or kept in commercial facilities. Contact HITS now for more information about how we can help

As a proven leader in data management solutions since 1994, HITS is ideally situated to help federal government agencies in Kansas City, MO achieve their document management requirements. Our eight-step document scanning process includes an industry-exclusive audit trail process that makes sure each document is processed to your standards. We offer technology that is proven, easy to use, and meets DoD 5015.2 STD specifications, as well as NARA standards. Most importantly, our products are backed by a customer service team that gets your needs and provides exceptional customer service. Contact us today online, by dialing 202-793-2200 for our Washington, D.C. office, or by calling 314-837-4000 to speak with a member of our team and learn more about our full offering of Kansas City, MO, Universal Electronic Records Management (ERM) services.

Core Competencies

Proven Document Management Tools in Kansas City, MO

When searching for a digital document transformation partner, ask yourself: What is your office or department's primary objective in document management? What about FOIA (Freedom of Information Act).Do you require a platform that makes it easy for you to access and upload documents? Do you need your documents to be available anytime and on any platform? Do you need a custom-built document storage platform, are interested in using a platform tested and trusted by all sorts of private-sector firms, or does your department already have a document management system? Critically, you will need a document management partner who is as dedicated to security as you are, that will safely get rid of any unneeded documents, and keep your sensitive documents from leaking out.

HITS offers secure, trusted solutions for your Kansas City federal government office or department's document management challenges. Our Paperless To Go system indexes all your documents and provides complete tracking, metadata, and cataloging services. You can be sure that all your files are transferred over into a new format and given proper metadata, as required by the OMB memorandum. Paperless To Go works with any Electronic Document Management System (EDMS), including our own Str8view® software, or you can opt to have documents uploaded onto a hard drive. Finally, documents can be viewed instantly from any device and the entire process is 100% secure and protected.

For applications where your Kansas City, MO department or office needs to preserve certain documents and can get rid of others, DocuMiner® from HITS is the answer. Our staff analyzes all your documents in real time and files them into two groups: Scan or Shred. We provide a full manifest of all your files that your department or office can review, and once you approve this list documents that are no longer needed are securely shredded. The documents you need to keep are scanned and entered into your preferred EDMS, which digitizes your documents to NARA/OMB requirements, archives and secures them for the future, and permits instant access from all devices.

Why Government Document Management Matters in Kansas City, MO

Enhanced document management is imperative for government agencies due to various factors. See below:

• Environmental Impact: Reducing paper usage helps conserve trees and reduces the environmental impact associated with paper production, including deforestation and pollution.
• Cost Savings: Eliminating the need to purchase paper, ink, and other supplies, going paperless leads to cost savings for businesses and individuals alike.
• Efficiency: The ease of organizing, accessing, and sharing digital documents surpasses that of paper documents, leading to enhanced workflow efficiency and decreased time spent searching for information.
• Space Saving: Storing documents digitally eliminates the need for physical storage space, freeing up office space and reducing clutter.
• Security: Digital documents can be encrypted and securely backed up to servers, minimizing the risk of loss or damage, a level of protection not achievable with physical documents.
• Accessibility: With an internet connection, digital documents are accessible from anywhere, facilitating remote work and collaboration among team members.

Get in touch with our Kansas City, MO, federal document management experts today for more information.

Why do Governments in Kansas City, MO Need Document Management?

At most federal government offices and agencies in Kansas City, MO, keeping documents secure and avoiding leaks is a high-priority task. Secret information can easily end up in the wrong hands and affect all facets of governmental operations. Whether leaks, espionage, or hacks, secure electronic document handling is a critical national security task and should be treated accordingly.

The document management experts at HITS understand the importance of document security and confidentiality, and as a result provide full document management security with every project. Our HITS Kit document shipping service boasts end-to-end security, so you can be confident that documents sent to our central facility for scanning will not be intercepted. Once scanned, we use an eight-step audit trail process to make sure that your documents will not go missing and that you can have total control of the audit process. HITS' DocuMiner® platform is hosted on trusted, FedRAMP Moderate certified AWS infrastructure. We are fully devoted to robust security and all our electronic document management platforms meet DoD 5015.2, FERPA, CISPE, and HITECH Act standards for encryption and data protection.

Below are a few other services we provide:

• Large Format Scanning
• Information Management
• Government Records Management
• Electronic Health Records
• HIPAA Compliant Document Shredding
• STR8VIEW Document Scanning
• Federal Records Management
• Government Document Management
• Secure Destruction Services
• Medical Records Management

Contact Kansas City, MO, Federal Government Electronic Document Management Experts in Kansas City, MO | HITS

With the deadline growing closer for federal government departments and offices in Kansas City, MO to move to a paperless framework and digitize their documents, knowing a trustworthy document management partner is a critical task. The seasoned Kansas City document services team at HITS have helped private sector firms of all types, from universities to Fortune 500 corporations to hospitals, reimagine their data management plan and create future-proof systems to store and access confidential material.

Our veteran Kansas City, MO electronic document management professionals are ready to help your federal government agency, department, or office meet the OMB's deadline to transition your document management to a fully paperless platform. Call our Washington, DC office today at 202-793-2400, our main office at 314-837-4000, or contact us online to speak with our team and learn more about how HITS reimagines your Kansas City, MO federal government document management.