Federal Government Document Management Atlanta, GA
Federal Government Document Management in Atlanta, GA. The need for federal government agencies to digitally manage their documents has now become an urgent requirement. In 2018, the then-President's administration published a report entitled "Delivering Government Solutions in the 21st Century, which laid out a far-ranging plan to slim down and reorganize the federal government in order to improve its efficiency. While a number of its proposals never came to pass, one proposal that was put into place is to move all federal recordkeeping and business to a paperless environment by December 31, 2022. The government has even demanded the National Archives and Records Administration (NARA) not to accept any paper record following this date. Supplementary guidance has been published by the Office of Management and Budget (OMB). This set out a framework that Atlanta, GA federal government agencies are recommended to follow to reach this goal. By the end of 2022, the OMB has ordered that "Federal agencies will manage all permanent records in an electronic format and with appropriate metadata," and all temporary records must be either in electronic formats or kept in commercial facilities. Contact HITS now for more information about how we can help
As a proven leader in data management solutions since 1994, HITS is ideally situated to help federal government agencies in Atlanta, GA achieve their document management benchmarks. Our eight-step document scanning process includes an exclusive audit trail process that guarantees each document is processed to your requirements. We offer technology that is proven, easy to use, and meets DoD 5015.2 STD specifications, as well as NARA standards. Best of all, our products are backed by a support team that gets your needs and offers exceptional customer service. Contact us today online, by dialing 202-793-2200 for our Washington, D.C. office, or by calling 314-837-4000 to speak with a member of our team and learn more about our complete range of Atlanta, GA, Universal Electronic Records Management (ERM) services.
Proven Document Management Tools in Atlanta, GA
When searching for a digital document transformation partner, you should ask these questions: What is most important for your office and department? What about FOIA (Freedom of Information Act).Do you require a platform that allows for easy access and uploading of documents? Do you need your documents to be accessible from all platforms and at all times? Are you needing a custom-built environment for your paperless document storage, are considering a platform proven within the private sector, or has your office already found a document management system? Most importantly, you will need a document management partner who takes security as seriously as you do, that will safely get rid of any unneeded documents, and prevent sensitive material from falling into the wrong hands.
HITS offers secure, trusted solutions for your Atlanta federal government department or office's document management requirements. Our Paperless To Go system indexes every one of your documents and provides complete tracking, metadata, and cataloging services. You can be confident that all your files are transferred over into a new format and given proper metadata, mandated by the OMB memorandum. Paperless To Go works with any Electronic Document Management System (EDMS), including our own Str8view® software, or you can opt to have documents uploaded onto a hard drive. Most importantly, documents are available for instant access from any platform and the entire process is 100% secure and protected.
For applications where your Atlanta, GA department or office needs to preserve certain documents and can get rid of others, DocuMiner® from HITS is the answer. Our staff analyzes all your documents in real time and separates them into two categories: Scan or Shred. We give you a full manifest of all your files that your department or office can look over, and once you approve this list documents that are surplus to requirements are securely disposed of. The documents you have decided to keep are scanned and entered into your preferred EDMS, which digitizes your documents to NARA/OMB requirements, archives and secures them for years to come, and allows them to be viewed anywhere.
Why Government Document Management Matters in Atlanta, GA
There are a number of reasons government agencies need to consider better document management. See below for the main ones:
- Environmental Impact: Decreasing paper consumption aids in conserving trees and lessening the environmental ramifications linked to paper manufacturing, such as deforestation and pollution.
- Cost Savings: Transitioning to a paperless system removes the necessity of purchasing paper, ink, and other supplies, resulting in cost savings for both businesses and individuals.
- Efficiency: Digital documents provide superior organization, access, and sharing functionalities compared to their paper counterparts, resulting in improved workflow efficiency and reduced time spent searching for information.
- Space Saving: By storing documents digitally, the requirement for physical storage space is eliminated, allowing for office space to be freed up and clutter to be reduced.
- Security: Digital documents can be encrypted and backed up to secure servers, reducing the risk of loss or damage compared to physical documents.
- Accessibility: Digital documents can be accessed from anywhere with an internet connection, allowing for remote work and collaboration.
Get in touch with HITS' Atlanta, GA, federal document management experts today for more information.
Why do Governments in Atlanta, GA Need Document Management?
At most federal government agencies and offices in Atlanta, GA, document security and avoiding leaks is a mission-critical task. Sensitive information can easily fall into the wrong hands and affect all parts of governmental operations. Whether leaks, espionage, or hacks, secure electronic document handling is a national security manner and should be treated accordingly.
The document management professionals at HITS realize the importance of document security and confidentiality, and thus provide full document management security with every project. Our HITS Kit document shipping service is secure from end to end, so you can be confident that documents sent to our central facility for scanning can be monitored during the shipping process. Once scanned, we use an eight-step audit trail process to guarantee that your documents will not get lost en transit and that you can have full control of the audit process. HITS' DocuMiner® platform is hosted on proven, FedRAMP Moderate certified AWS infrastructure. We are fully devoted to robust security and all our electronic document management platforms meet DoD 5015.2, FERPA, CISPE, and HITECH Act standards for encryption and data protection.
Below are other services provided by HITS:
- Information Management
- Government Records Management
- Electronic Health Records
- HIPAA Compliant Document Shredding
- STR8VIEW Document Scanning
- Federal Records Management
- Government Document Management
- Secure Destruction Services
- Medical Records Management
- Cloud Migration
Call Atlanta, GA, Federal Government Electronic Document Management Experts in Atlanta, GA | HITS
With the deadline growing closer for federal government agencies and departments in Atlanta, GA to move to a paperless framework and digitize their documents, knowing a trustworthy document management partner is imperative. The veteran Atlanta document services staff at HITS have assisted private sector firms of all types, from hospitals to universities to Fortune 500 corporations, reimagine their data management objectives and create secure systems to access and archive proprietary material.
Our proven Atlanta, GA electronic document management staff is ready to help your federal government department, office, or agency meet the OMB's deadline to transition your document management to a fully cloud-based environment. Call our Washington, DC office today at 202-793-2400, our main office at 314-837-4000, or contact us online to speak with our team and learn more about how HITS reimagines your Atlanta, GA federal government document management.