Scanning Services O’Fallon, MO
Scanning Services in O’Fallon, MO. More and more organizations are seeing the wisdom of using scanning services to modernize their document management. We've helped O’Fallon, MO businesses of all sizes enhance their efficiency and reduce costs by scanning paper, microfilms, blueprints, and other types of fragile documents. For almost 30 years, we have been providing our O’Fallon, MO, clients with the highest level of customer service and information management. Whether you need scanning services in O’Fallon, MO, to protect historical data, or are looking to move all of your documentation digital, call HITS today at 888-455-4484 or contact us online for a free quote.
Why You Need Scanning Services in O’Fallon, MO
There are countless reasons that O’Fallon, MO, companies, government entities and other organizations have gone digital using our scanning services. Scanning services in O’Fallon, MO bring the following benefits:
- Lower costs — Stop paying for filing cabinets and closet space or third-party storage services. Moving to cloud on on-premises digital storage is much more affordable, and your employees won't have to take up part of their work day looking for documents that are either near-impossible to find or aren't in the right place .
- Protect documents from environmental factors — Physical documents, especially less durable ones like microfilms, are prone to becoming illegible. Accidents can Office spills can damage them, and disasters such as earthquakes can destroy them. Using scanning services to move your documentation methods to a digital form allows you to generate a backup that can be accessed from anywhere.
- Eliminate clutter — Physical work environments have a great effect on how well their employee's work and their mental health. Studies show that a disorganized work environment dramatically affects our decision-making and energy and often causes work strain.
- Increase efficiency — Issues with document management account for almost a quarter of productivity loss, and maintaining old and searching for new information takes up 8 percent of the working day. Having information on a cloud or on-premises system through O’Fallon, MO scanning services makes documents much easier to search for, locate, and share.
- Keep your data safer — The right digital system with the right O’Fallon, MO scanning services firm is exponentially more secure than relying on physical storage. Not only will confidential information be kept away from people outside your organization, but you will have more control over internal access.
- Consider home work for some of your employees — Increasingly more employees and managers are recognizing the benefits of remote work. Indeed, a 2-year study by Stanford University found that remote workers took fewer breaks and sick days, and enjoyed a quieter work environment. If you're wondering if working from home is a good fit from your employees, our paperless to-go scanning services will ensure your team can still collaborate.
- Help the environment — According to one study, the average office worker consumes 20 reams of paper a year. That's equivalent to one 45-foot pine tree per person. To date, HITS' scanning services have prevented over 20,000 trees from being cut down.
- Make audits easier — Compliance is a part of daily life for many organizations or businesses. Audits will go quicker and smoother when information is digital.
- Protect historical records — Even if you do not playing on doing away with physical storage, having digital versions will ensure that the data will never be lost.
Whatever appeals to your O’Fallon, MO organization about scanning services, HITS is here to help. Call a scanning expert today at 888-455-4484 to learn more about how HITS can help you.
There are three things to consider regarding data management:
- Data Storage: This includes physical storage, using the cloud, NAS (network-attached storage) and SAN (storage area networks).
- Data Security: There are several components that go into data security. Safeguards like encryption, recovery systems, access control for admins, and data classification are key. We can help your company make sure that your data is secure.
- Data Destruction: Data can be destroyed in different ways. This may include document shredding, physical destruction, data wipes, and other methods.
Our Scanning Services in O’Fallon, MO
HITS is a recognized leader in O’Fallon, MO scanning services in our efficiency, security, and how many different types of documents we can scan. We use innovative software to implement a pain-free document conversion process. Some of the scanning services we offer in O’Fallon, MO include:
- Paper Scanning —
We built our reputation in document management because of our robust and detailed paper scanning services. Our in-house application is able to track documents throughout the conversion process, so you can be sure we are not losing any records. Once all the documents are in digital form, the documents are easily imported to your current or future document management system.
- Microfilm Scanning —
Film can easily deteriorate when stored in even normal conditions. While film used to be the best way to keep records of pictures and other historical records, digital files are now much more secure and easier to track. We help you maintain a permanent backup of your microfilm, microfiche, 16mm, 35mm, and aperture cards. Most of the time the viewing quality of your images is superior to the original.
- Blueprint Scanning —
Blueprints provide engineers and city planners essential information that helps them create our infrastructures. But these enormous documents are hard to deal with and the quality and detail and fade over time. Today's continued conversion to computer aided design (CAD) makes sharing and utilizing paper documents a hassle. Once the blueprints are digitized, they are readily located and can be readily faxed, printed, or emailed. We can scan blueprints, aerial maps, or other drawing up to 44 inches in width.
- Monitoring Strip Scanning —
The AHIMA suggests maintaining fetal monitoring strips for 10 years after the age of maturity. Typically wrapped in rubber bands and stored in boxes, those strips are hard to find and can easily fade. While historically the length of these strips has made them difficult or impossible for O’Fallon, MO scanning services to scan, HITS has come up with a solution, and you can find the high-quality images easily with text-searchable terms. All while maintaining HIPAA compliance.
Our innovative, cloud-based STR8VIEW® system has helped numerous healthcare providers streamline their information retention system in a way that's safe, pain-free, and user-friendly.
- DocuMiner® —
With our innovative DocuMiner® software, we have helped hundreds of O’Fallon, MO organizations become more efficient and profitable by centralizing their paper records in a digital system. We accomplish this in three steps:
- Sort — DocuMiner® Evaluates your data in real time, and we provide you with a comprehensive list of the full inventory. You go through this list and decide which documents are worth keeping and which ones should be destroyed.
- Shred — With our shredding services and secure destruction, we'll eliminate any sensitive records you don't need so it will never be viewed by someone whom shouldn't have access.
- Scan — We use our scanning services so that your records can be viewed anytime, anywhere in your preferred document management system.
After using our scanning services in O’Fallon, MO, your documents can be viewed in Tiff, PDF, JPEG, PNG, and others.
Utilizing Cloud-Based Medical Records Management
- House all records in a centralized space
- Get rid of obsolete legacy record-keeping systems
- Automatically create digital backups
- Increase security (as more than 9 out of 10 businesses say it has)
- Automate processes that conventionally avoid human error
- Reduce the costs of physical storage
- Send and review high-quality without the hassle
- Safeguard your medical records in case they are lost or damaged
- Records and documents can be retrieved quickly by select users
- Unlimited scalability for your organization as your patient base grows
Contact HITS for additional information about our document scanning services in O’Fallon, MO. 888-455-4484 or contact us online for a quote.
Other services we offer in O’Fallon, MO include:
- Large Format Scanning
- Information Management
- Government Records Management
- Electronic Health Records
- HIPAA Compliant Document Shredding
- STR8VIEW Document Scanning
- Federal Records Management
- Government Document Management
- Secure Destruction Services
- Medical Records Management
O’Fallon, MO Scanning Services | HITS
At HITS, we pride ourselves on providing our O’Fallon, MO clients with the highest level of customer care and the creative solutions they need to be at their best. No matter how big your organization or what you need to accomplish, HITS can get it done. Scanning services will help your O’Fallon, MO organization eliminate liability, increase security, and enable easy access to information for your employees. Reach out to a scanning expert today at 888-455-4484 or contact us online for a free quote.