Scanning Services Alexandria, VA
Scanning Services in Alexandria, VA. Streamline your workflow processes and call HITS for scanning services. We've helped Alexandria, VA firms of all types enhance their efficiency and improve their bottom line by scanning paper, microfilms, blueprints, and other types of fragile documents. For almost 30 years, we have been an industry leader in information management. Whether you need scanning services in Alexandria, VA, to protect historical data, or intend to move all of your documentation digital, call HITS today at 888-455-4484 or contact us online for a free quote.
How Scanning Services in Alexandria, VA Can Help You
There are a variety of reasons that Alexandria, VA, institutions, government bodies and other organizations have turned to scanning services. Scanning services in Alexandria, VA bring the following benefits:
- Lower costs — You won't have to spend money on extra office space and do away with the hassle and cost of off-site storage locations. The cost of a secure digital platform is much less, and your employees won't be wasting time looking for documents that are either near-impossible to find or aren't in the right place .
- Protect information from environmental factors — Physical documents, especially brittle ones like microfilms, are susceptible to wear and tear. Accidents can damage documents, and disasters such as earthquakes can destroy them. Using scanning services to move your documentation methods to a digital form allows you to generate a backup that is not at risk of being damaged or destroyed.
- Clear out clutter — Workers need an open and organized work environment to be at their best. Research reveals that a disorganized workplace dramatically affects our decision-making and energy and frequently causes anxiety.
- Enhance efficiency — Document challenges lead to almost a quarter of productivity loss, and maintaining old and searching for new information takes up 8 percent of their time. Having documents stored digitally through Alexandria, VA scanning services makes documents much easier to search for, locate, and share.
- Keep your data safer — The right digital system with the right Alexandria, VA scanning services firm is considerably more secure than having paper documents lying around in boxes. Not only will outside sources not have access to your data, but you will have more control over internal access.
- Move to a remote workforce — Increasingly more employees and employers are understanding the benefits of remote work. In fact, a 2-year study by Stanford University found that remote workers took fewer breaks and sick days, and enjoyed a quieter work environment. If you're considering allowing your employees to work remotely, our paperless to-go scanning services will ensure your team can still collaborate.
- Create a greener planet — According to one study, the average office employee goes through 10,000 sheets of copy. In other words an 45-foot pine tree for each person. To date, HITS' scanning services have prevented over 20,000 trees from being cut down.
- Make audits easier — Compliance is a part of daily life for many organizations or businesses. Having your documents on a digital platform will make any audits much smoother.
- Conserve historical records — Even if you are not going fully paperless, having a digital backup of your records will ensure that the documents will never be lost.
No matter the reason you're interested in scanning services in Alexandria, VA, trust in HITS to do the job securely and efficiently. Call a team member at 888-455-4484 to find out more about how HITS can help you.
There are three things to consider regarding document management:
- Data Storage: This includes physical storage, using the cloud, NAS (network-attached storage) and SAN (storage area networks).
- Data Security: Data security is essential for information storage. This can include access control, encryption, recovery options, firewalls, IDS (firewalls and intrusion detection systems), and other safeguards. Our team can help your organization ensure that your information is secure.
- Data Destruction: There are a few ways to destroy data. This may include methods like data wiping, physical destruction, and shredding.
Scanning Services We Offer in Alexandria, VA
HITS is a recognized leader in Alexandria, VA scanning services in our efficiency, security, and how many different types of documents we can scan. We use innovative software to boost your company's performance. Some of the scanning services we offer in Alexandria, VA include:
- Paper Scanning —
We built our reputation in document management because of our streamlined paper scanning services. Our in-house application is able to track records as we scan them at high volume, so you can be confident your records remain secure. After scanning, we easily and quickly send them to your document management system.
- Microfilm Scanning —
Preserving film requires unique storage vaults. While film had it's time as the best way to maintain pictures and other historical documents, digital files are now much more secure and easier to track. We create a digital backup of your microfilm, microfiche, 16mm, 35mm, and aperture cards. In many cases, the viewing quality of your images is of a higher quality than the original.
- Blueprint Scanning —
Blueprints provide engineers and city planners essential information that helps them plan our communities. But these enormous documents are hard to deal with and inefficient to store. As more firms are utilizing computer aided design (CAD), digital blueprints are becoming more and more standard. Once the blueprints are digitized, they are easy to find and can be readily faxed, printed, or emailed. We've helped Alexandria, VA construction companies and government agencies become more efficient and cost-effective.
- Monitoring Strip Scanning —
The AHIMA recommends keeping fetal monitoring strips for up to 28 years. Typically kept in boxes with other records, those strips are hard to find and can become unreadable quickly. While historically the length of these strips has made them difficult or impossible for Alexandria, VA scanning services to scan, HITS has invented a solution, making them easier to search for and ensuring the images retain their quality. Our methods are also HIPAA compliant.
Our innovative, cloud-based STR8VIEW® system has helped numerous healthcare providers streamline their information retention system in a way that's safe, easy, and user-friendly.
- DocuMiner® —
With our patent-pending DocuMiner® program, we have helped hundreds of Alexandria, VA businesses move to a digital record keeping system which reduces cost and eliminates growing liability. Our three-step process is safe and simple:
- Sort — DocuMiner® Records your data as files are uploaded, and we give you a list of each item. You tell us what to get rid of and what you need to hold onto.
- Shred — With our shredding services and secure destruction, we'll eliminate any personal records you don't need so that it cannot be reviewed or reproduced.
- Scan — We use our scanning services so that your records can be viewed anytime, anywhere in your preferred document management system.
Whatever type of document you need digitized with our scanning services in Alexandria, VA, we can convert them to a variety of formats, including Tiff, PDF, JPEG, PNG, and more.
Utilizing Cloud-Based Medical Records Management
- House all records in a centralized space
- Get rid of obsolete legacy record-keeping systems
- Automatically create digital backups
- Improved security (as more than 9 out of 10 businesses say it has)
- Automate processes that easily prevent human error
- Reduce the overal costs of physical storage
- Send and review high-quality without the hassle
- Safeguard your medical records in case they are lost or damaged
- Records and documents can be retrieved quickly by select users
- Unlimited scalability for your organization as your patient base grows
Reach out to our team for additional information about our document scanning services in Alexandria, VA. 888-455-4484 or contact us online for a free quote.
Other services we offer in Alexandria, VA include:
- STR8VIEW Document Scanning
- Federal Records Management
- Government Document Management
- Secure Destruction Services
- Medical Records Management
- Cloud Migration
- Go Paperless
- Records Management
- Digital Transformation
Alexandria, VA Scanning Services | HITS
At HITS, we pride ourselves on providing our Alexandria, VA clients with the highest level of customer care and the document solutions they need to be at their best. No matter how big your organization or what you need to accomplish, we are ready and willing to take on the job. Scanning services will help your Alexandria, VA organization eliminate liability, increase security, and enable your employees to access information quickly from anywhere. Speak to a scanning expert today at 888-455-4484 or contact us online for a free quote.