Scanning Services Herndon, VA
Scanning Services in Herndon, VA. More and more organizations are seeking out scanning services to move on from the days of file cabinets and endless boxes of paper in off-site storage locations. Our proprietary software in Herndon, VA, enable our company to scan at high-volume paper, microfilms, blueprints, and more. For almost 30 years, we have been an industry leader in document management. Whether you need scanning services in Herndon, VA, to preserve less durable documents, or want to go completely paperless, call HITS today at 888-455-4484 or contact us online for a free quote.
How Scanning Services in Herndon, VA Can Help You
There are countless reasons that Herndon, VA, companies, government entities and other organizations have gone digital using our scanning services. Scanning services in Herndon, VA bring the following benefits:
- Be more cost-effective — Stop paying for extra office space or third-party storage locations. The cost of a secure digital platform is much less, and your employees won't be wasting time looking for documents that are either near-impossible to find or aren't in the right place .
- Protect documents from environmental risks — Physical documents, especially fragile ones like microfilms, are prone to fading. Accidents can damage documents, and disasters such as floods could mean you never have access to that information again. Moving your data to a cloud, on-premises, or hybrid digital platform allows you to generate a backup that can be accessed from anywhere.
- Clear out clutter — Office spaces have a great effect on how well their employee's work and their mental health. Studies show that a cluttered office has tremendous effects decision-making and energy and commonly causes work strain.
- Increase efficiency — Document challenges account for 21.3 percent of productivity loss, and filing, maintaining, and logging information takes up 8 percent of their time. Having information stored digitally through Herndon, VA scanning services allows your Herndon, VA employees to focus on their core tasks.
- Keep your data safer — The right digital system with the right Herndon, VA scanning services firm is dramatically more secure than traditional paper storage. Not only will outside sources not have access to your data, but you will have more control over internal access.
- Allow your employees to work from home — Increasingly more employees and managers are understanding the benefits of working from home. Indeed, a 2-year study by Stanford University found that remote workers led to a 13% performance increase. If you're wondering if working from home is a good fit from your employees, our paperless to-go scanning services will ensure your remote employees have access to everything they need.
- Help the environment — According to one study, the average office worker consumes 20 reams of paper a year. In other words an 45-foot pine tree for each person. To date, HITS' scanning services have prevented over 20,000 trees from being cut down.
- Make audits easier — Many industries have to deal with oversight obligations from regulatory agencies. Audits will go quicker and smoother when information is digital.
- Preserve historical records — Even if you are going to keep your physical documents, having digital versions will ensure that the data will never be lost.
No matter the reason you're interested in scanning services in Herndon, VA, HITS has you covered. Contact us online for a free quote.
There are three things to consider when it comes to document management:
- Data Storage: This includes physical storage, using the cloud, NAS (network-attached storage) and SAN (storage area networks).
- Data Security: There are several components that go into data security. Safeguards like encryption, recovery systems, access control for admins, and data classification are key. We can help your company make sure that your data is secure.
- Data Destruction: There are a few ways to destroy data. This may include document shredding, physical destruction, data wipes, and other methods.
Scanning Services We Offer in Herndon, VA
HITS is able to scan numerous types of documents that many other scanning services companies in Herndon, VA simply can't. We use proprietary technology to keep your documents secure and make them easy to access and share. Some of the scanning services we offer in Herndon, VA include:
- Paper Scanning —
Quality paper scanning is how we built our reputation as leaders in the document management sector. Our in-house application is able to track records as we scan them at high volume, so you can be confident your records remain secure. Once all the documents are in digital form, we easily and quickly send them to your document management system.
- Microfilm Scanning —
Film can quickly deteriorate when not kept in appropriate conditions. While film had it's heyday being a convenient way to store newspapers and other confidential data, digital files are now much more secure and easier to search through. We create a secure backup of your microfilm, microfiche, 16mm, 35mm, and aperture cards. Our clients often find that the viewing quality of your images is superior to the original.
- Blueprint Scanning —
Blueprints are essential to the planning and building of our infrastructure. But these enormous documents are hard to deal with and inefficient to store. Today's continued conversion to computer aided design (CAD) makes sharing and utilizing paper documents a hassle. Once the blueprints are in your preferred digital format, they are readily located and shared however best works for you, whether it's email, fax, or printed. We've helped Herndon, VA construction companies and local government entities increase their efficiency and bottom-line.
- Monitoring Strip Scanning —
The AHIMA advises maintaining fetal monitoring strips for 10 years after a person reaches the age of 18. Typically wrapped in rubber bands and stored in boxes, those strips are hard to find and can deteriorate quickly. While most scanning services in Herndon, VA are not able to scan monitoring strips because of their length, HITS has come up with a solution, making them easier to search for and ensuring the images retain their quality. All while maintaining HIPAA compliance.
Our innovative, cloud-based STR8VIEW® system has revolutionized the way healthcare providers retrieve and view their documents.
- DocuMiner® —
With our patent-pending DocuMiner® software, we have helped hundreds of Herndon, VA organizations become more efficient and profitable by centralizing their paper records in a digital system. We accomplish this in three steps:
- Sort — DocuMiner® Records your data as files are uploaded, and then we create a full manifest list for your review. You go through this list and decide which documents are worth keeping and which ones should be destroyed.
- Shred — With our shredding services and secure destruction, we'll destroy any private records you don't need so that it cannot be reviewed or reproduced.
- Scan — We use our scanning services so that your records can be viewed anytime, anywhere in your preferred document management system.
Our scanning services in Herndon, VA can convert your files to Tiff, PDF, JPEG, PNG, and more.
Benefits of Cloud-Based Medical Records Management
- Store all records in a centralized space
- Eliminate obsolete legacy record-keeping systems
- Automatically create digital backups
- Increase security (as more than 9 out of 10 businesses say it has)
- Automate processes that conventionally avoid human error
- Reduce the costs of physical storage
- Send and review high-quality information without the hassle
- Eliminate the possibility of medical records becoming lost or damaged
- Records and documents can be retrieved quickly by select users
- Unlimited scalability as your patient base grows
Contact HITS for additional information about our document scanning services in Herndon, VA. 888-455-4484 or contact us online for a free quote.
Other services we offer in Herndon, VA include:
- Large Format Scanning
- Information Management
- Government Records Management
- Electronic Health Records
- HIPAA Compliant Document Shredding
- STR8VIEW Document Scanning
- Federal Records Management
- Government Document Management
- Secure Destruction Services
- Medical Records Management
Herndon, VA Scanning Services | HITS
At HITS, we pride ourselves on providing our Herndon, VA clients with the highest level of customer care and the innovative solutions they need to thrive. Regardless of whether you want to scan a few microfilms or a warehouse full of paper, HITS can get it done. Scanning services will help your Herndon, VA organization eliminate liability, increase security, and enable your employees to access information quickly from anywhere. Speak to a member of our team today at 888-455-4484 or contact us online for a free quote.