Federal Government Document Management Kirkwood, MO

Federal Government Document Management in Kirkwood, MO. The need for federal government agencies to digitize their documents is quite literally a critical need. In 2018, the Executive Office of the President published a report entitled "Delivering Government Solutions in the 21st Century, which outlined an expansive program to streamline and refocus the federal government with the goal of improving its efficiency. While a number of its proposals never came to pass, one that was adopted is to move all federal records and business processes to a paperless environment by December 31, 2022. The government has even demanded the National Archives and Records Administration (NARA) not to accept any paper record after this date. Additional guidance has been provided by the Office of Management and Budget (OMB). This set out a timeline and process that Kirkwood, MO federal government agencies are recommended to follow to reach this goal. By the end of 2022, the OMB has mandated that "Federal agencies will manage all permanent records in an electronic format and with appropriate metadata," and all temporary records will be either in electronic formats or stored in commercial facilities. Contact HITS now for more information about how we can help

As an industry leader in data management solutions for three decades, HITS is perfectly poised to help federal government agencies in Kirkwood, MO meet their document management benchmarks. Our eight-step document scanning procedure includes an exclusive audit trail process that guarantees each document is processed to your standards. We offer technology that is easy to use, meets both NARA standards and DoD 5015.2 STD specs, and has been proven successful in the private sector. Best of all, our products are backed by a customer service team that understands your needs and provides class-leading customer service. Contact us today online, by dialing 202-793-2200 for our Washington, D.C. office, or by calling 314-837-4000 to speak with a member of our team and learn more about our full range of Kirkwood, MO, Universal Electronic Records Management (ERM) services.

Core Competencies

Trusted Document Management Systems in Kirkwood, MO

When looking for a digital document transformation partner, ask yourself: What is most important for your office and department? What about FOIA (Freedom of Information Act).Do you require a platform that easily allows for you to upload and view your documents? Do you need your documents to be easily accessed, no matter where you are and what device you're using? Are you needing a custom-built environment for your paperless document storage, are interested in using a platform tested and trusted by all sorts of private-sector firms, or has your office already found a document management system? Crucially, you will need a document management partner who takes security as seriously as you do, that will safely get rid of any unneeded documents, and keep your sensitive documents from leaking out.

HITS offers proven, secure solutions for your Kirkwood federal government department or office's document management requirements. Our Paperless To Go system indexes every one of your documents and provides complete metadata, cataloging, and tracking services. You can be confident that all your files are transferred over into a new format and provided proper metadata, which is mandated by the OMB memorandum. Paperless To Go works with any Electronic Document Management System (EDMS), including our own Str8view® software, or you can opt to have documents uploaded onto a hard drive. Most importantly, documents can be viewed instantly from any device and the entire process is 100% secure and protected.

For applications where your Kirkwood, MO department or office needs to preserve certain documents and can get rid of others, DocuMiner® from HITS is your ideal solution. Our team analyzes all your documents in real time and separates them into two categories: Scan or Shred. We send you a full manifest of all your files that your department or office can review, and once you approve this list documents that are not required are securely destroyed. The documents you have decided to keep are scanned and entered into your preferred EDMS, which digitizes your documents to NARA/OMB standards, secures and archives them for the future, and allows for access from any platform.

Why Government Document Management Matters in Kirkwood, MO

Government agencies should prioritize improving document management for several compelling reasons. See below:

• Environmental Impact: Decreasing paper consumption aids in conserving trees and lessening the environmental ramifications linked to paper manufacturing, such as deforestation and pollution.
• Cost Savings: By going paperless, businesses and individuals can save costs on paper, ink, and other supplies that would otherwise be needed.
• Efficiency: Digital documents provide superior organization, access, and sharing functionalities compared to their paper counterparts, resulting in improved workflow efficiency and reduced time spent searching for information.
• Space Saving: By storing documents digitally, the requirement for physical storage space is eliminated, allowing for office space to be freed up and clutter to be reduced.
• Security: Securely encrypting and backing up digital documents to servers enhances protection against loss or damage, surpassing the security of physical documents.
• Accessibility: Digital documents can be accessed from anywhere with an internet connection, allowing for remote work and collaboration.

Get in touch with our Kirkwood, MO, federal document management professionals now for more information.

Why do Governments in Kirkwood, MO Need Document Management?

At most federal government offices and agencies in Kirkwood, MO, document security and avoiding leaks is a mission-critical task. Secret information can easily slip into the wrong hands and affect all facets of governmental operations. Whether leaks, espionage, or hacks, secure electronic document handling is a critical national security task and should be treated accordingly.

The document management experts at HITS understand the importance of document security and confidentiality, and as a result give you full document management security included in everything they do. Our HITS Kit document shipping service is engineered with extensive security and tracking features, so you can rest easy knowing that documents sent to our central facility for scanning can be fully tracked and monitored. Once scanned, we use an eight-step audit trail process to ensure that your documents will not get lost en transit and that you can have total control of the audit process. HITS' DocuMiner® platform is hosted on proven, FedRAMP Moderate certified AWS infrastructure. We are fully committed to robust security and all our electronic document management platforms meet DoD 5015.2, FERPA, CISPE, and HITECH Act standards for encryption and data protection.

Here are other services we provide:

• Large Format Scanning
• Information Management
• Government Records Management
• Electronic Health Records
• HIPAA Compliant Document Shredding
• STR8VIEW Document Scanning
• Federal Records Management
• Government Document Management
• Secure Destruction Services
• Medical Records Management

Contact Kirkwood, MO, Federal Government Electronic Document Management Experts in Kirkwood, MO | HITS

With the deadline nearing for federal government agencies and departments in Kirkwood, MO to go paperless and digitize existing paper documents, partnering with trusted document management experts is all the more important. The experienced Kirkwood document services team at HITS have worked with private sector firms of all types, from universities to Fortune 500 corporations to hospitals, reimagine their data management plan and create future-proof systems to access and archive sensitive material.

Our proven Kirkwood, MO electronic document management professionals are ready to help your federal government office, agency, or department meet the OMB's deadline to move your document management to a fully digital platform. Call our Washington, DC office today at 202-793-2400, our main office at 314-837-4000, or contact us online to speak with our team and learn more about how HITS reimagines your Kirkwood, MO federal government document management.