Federal Government Document Management Reston, VA

Federal Government Document Management in Reston, VA. The need for federal government agencies to digitally manage their documents has turned into an urgent requirement. In 2018, the then-President's administration published a report entitled "Delivering Government Solutions in the 21st Century, which detailed a far-ranging plan to reduce and re-center the federal government with the goal of improving its efficiency. While many of its proposals were not enacted, one proposal that was adopted is to move all federal business processes and records to a paperless environment by December 31, 2022. The government has even demanded the National Archives and Records Administration (NARA) not to accept any paper record following this date. More guidance has been issued by the Office of Management and Budget (OMB). This set out a timeline and process that Reston, VA federal government agencies should follow to meet this goal. By the end of 2022, the OMB will demand that "Federal agencies will manage all permanent records in an electronic format and with appropriate metadata," and all temporary records must be either in electronic formats or stored in commercial facilities. Contact HITS now for more information about how we can help

As a proven leader in data management solutions for three decades, HITS is perfectly poised to help federal government agencies in Reston, VA achieve their paperless environment benchmarks. Our eight-step document scanning procedure includes an exclusive audit trail process that guarantees each document is scanned to your satisfaction. We offer technology that meets Department of Defense (DoD) 5015.2 STD specifications and all NARA standards, proven successful, and easy to use. Best of all, our products are backed by a support team that gets your needs and offers friendly customer service. Contact us today online, by dialing 202-793-2200 for our Washington, D.C. office, or by calling 314-837-4000 to speak with a member of our team and discover more about our complete offering of Reston, VA, Universal Electronic Records Management (ERM) services.

Core Competencies

Trusted Document Management Tools in Reston, VA

When vetting a digital document transformation partner, you should ask these questions: What does your office need most out of a document management service? What about FOIA (Freedom of Information Act).Do you want a platform that allows for easy access and uploading of documents? Do you need your documents to be available anytime and on any platform? Do you need a custom-built document storage platform, are interested in using a platform tested and trusted by all sorts of private-sector firms, or do you already have a software system that works for you? Most importantly, you will need a document management partner who is as dedicated to security as you are, that will safely get rid of any unneeded documents, and prevent sensitive material from falling into the wrong hands.

HITS offers proven, secure solutions for your Reston federal government department or office's document management needs. Our Paperless To Go system indexes every one of your documents and provides complete metadata, cataloging, and tracking services. You can be sure that all your files are transferred over into a new format and provided proper metadata, as required by the OMB memorandum. Paperless To Go works with any Electronic Document Management System (EDMS), including our own Str8view® software, or you can choose to have your documents saved to a hard drive. Most importantly, documents are instantly available for remote access and the entire process is 100% secure and protected.

When your Reston, VA department or office needs to preserve certain documents and can get rid of others, DocuMiner® from HITS is your ideal solution. Our staff analyzes all your documents in real time and files them into two categories: Scan or Shred. We give you a full manifest of all your files that your department or office can review, and once you sign off on this list documents that are surplus to requirements are securely disposed of. The documents you need to keep are scanned and entered into your preferred EDMS, which digitizes your documents to NARA/OMB requirements, secures and archives them for the future, and permits instant access from all devices.

Why Government Document Management Matters in Reston, VA

There are a number of reasons government agencies need to consider better document management. See below:

• Environmental Impact: The reduction of paper usage contributes to conserving trees and minimizing the environmental impact attributed to paper production, including deforestation and pollution.
• Cost Savings: Transitioning to a paperless system removes the necessity of purchasing paper, ink, and other supplies, resulting in cost savings for both businesses and individuals.
• Efficiency: Digital documents provide superior organization, access, and sharing functionalities compared to their paper counterparts, resulting in improved workflow efficiency and reduced time spent searching for information.
• Space Saving: By storing documents digitally, the requirement for physical storage space is eliminated, allowing for office space to be freed up and clutter to be reduced.
• Security: Digital documents can be encrypted and securely backed up to servers, minimizing the risk of loss or damage, a level of protection not achievable with physical documents.
• Accessibility: Digital documents, accessible from anywhere with an internet connection, empower remote work and collaboration, enhancing productivity and flexibility.

Get in touch with our Reston, VA, federal document management professionals today for more information.

Why do Governments in Reston, VA Need Document Management?

At most federal government agencies and offices in Reston, VA, keeping documents secure and avoiding leaks is a mission-critical task. Proprietary information can easily fall into the wrong hands and affect all elements of governmental operations. Whether hacks, leaks, or espionage, secure electronic document handling is a critical national security task and should be treated as such.

The document management experts at HITS realize the importance of document security and confidentiality, and as such give you full document management security included in everything they do. Our HITS Kit document shipping service is engineered with extensive security and tracking features, so you can rest easy knowing that documents sent to our central facility for scanning can be monitored during the shipping process. Once scanned, we use an eight-step audit trail process to ensure that your documents will not get lost en transit and that you can have total control of the audit process. HITS' DocuMiner® platform is hosted on trusted, FedRAMP Moderate certified AWS infrastructure. We are fully committed to robust security and all our electronic document management platforms meet FERPA, DoD 5015.2, VPAT Section 508, and CISPE standards for encryption and data protection.

Here are a few other services provided by HITS:

• Large Format Scanning
• Information Management
• Government Records Management
• Electronic Health Records
• HIPAA Compliant Document Shredding
• STR8VIEW Document Scanning
• Federal Records Management
• Government Document Management
• Secure Destruction Services
• Medical Records Management

Talk To Reston, VA, Federal Government Electronic Document Management Experts in Reston, VA | HITS

With the deadline fast approaching for federal government offices and agencies in Reston, VA to go paperless and digitize existing paper documents, working with a trusted document management partner is all the more important. The seasoned Reston document services team at HITS have assisted private sector firms of all types, from universities to Fortune 500 corporations to hospitals, reimagine their data management objectives and create future-proof systems to access and archive proprietary files.

Our experienced Reston, VA electronic document management professionals are ready to help your federal government agency, department, or office meet the OMB's deadline to transition your document management to a fully cloud-based ecosystem. Call our Washington, DC office today at 202-793-2400, our main office at 314-837-4000, or contact us online to speak with our team and learn more about how HITS reimagines your Reston, VA federal government document management.