San Diego, CA

Go Paperless San Diego, CA

Go paperless in San Diego, CA. The concept of going paperless is becoming more and more appealing to San Diego, CA businesses. Roughly 80 percent of small to medium size businesses want to cut paper out of their internal processes. By moving on from paper, you'll save on a variety of costs, will make life easier for your clients, and will improve your workflows so your employees can be more efficient and productive. HITS has been helping San Diego, CA organizations become the best versions of themselves for more than 25 years. Call HITS today at 314-837-4000 or contact us online for a free quote and find out more about what we can do for you.

Go Paperless in San Diego, CA: Surprising Statistics

The true cost of paper storage might surprise you:

  • About 7.5 percent of paper documents are lost; 3 percent are filed in the wrong place
  • On average, filing a paper document costs $20, locating a lost documents costs $120, and reproducing a lost document costs $220
  • Office workers spend 5-15 percent of their day looking for information in documents, but 50 percent of their day trying to find it
  • 75 percent of the money spent on paper storage is spent on salaries; the other 25 percent on storage and equipment
  • Document related problems account for a 20 percent loss in productivity, or two working months per year

Given the above, it's not hard to see why more and more San Diego, CA organizations are choosing to go paperless in order to improve their bottom line and improve their workflows.

8 Benefits of A Paperless Office in San Diego, CA

Switching to a paperless office has a huge impact on your company, your office workers, your partners, and those you serve. The top 8 benefits most of our clients see by going paperless in San Diego, CA include:

  1. Save space — Studies show that going paperless and decluttering an office can boost productivity by up to 20%.
  2. Save time — Your office workers will be able to focus on the job you pay them for; not on finding the documents they need in order to do it.
  3. Save money — A commercial copier costs anywhere from $3,000 to $15,000, not not to mention yearly maintenance or repairs. By going paperless, you won't have to pay for expenses like paper and ink, and your employees will have less down time while on the clock.
  4. Increase productivity — Open office spaces are not only great for getting the creative juices flowing, but digital files will lead to better collaboration and organization, as documents are easier to find and share, even when employees are miles away from each other.
  5. Increase security — All organizations have sensitive information, either about their internal processes or their clients. If you go paperless, someone will need digital authorization, instead of just physical access to the paper. Digital documents will also be recoverable if the unexpected happens, such as a fire or break-in.
  6. Increase compliance — Customer trust and compliance with federal guidelines, such as HIPPA and SOX guidelines, are important for many San Diego, CA businesses. With increased security clients' information will be better protected.
  7. Move to a mobile workforce — Many office workers prefer to work away from the office because they feel like they can focus more, do not have to deal with a twice-daily commute, and generally enjoy being home more than being at the office. Employers also can enjoy a remote workforce because of less expenses on office supplies, access to more workers, and employees may be more likely to stay if they can work remotely. Going paperless is a great way for everyone involved to enjoy the benefits of remote work.
  8. Help the environment — The average American office worker disposes of 100-200 pounds of paper each year. By dispensing of the need for paper, you can help the environment by reducing waste and saving some trees.

How to Move to a Paperless Workflow in San Diego, CA

The advantages of a paperless workforce may be obvious, but, it's a daunting task for any San Diego, CA organizationto drastically change their processes. But going paperless can be easy when you employ a records management company like HITS who has done it hundreds of times before:

  • Scan your paper documents — This is the most obvious first step. Go through all of your paper documents, securely destroy the ones you don't need, and digitize the others.
  • Decide where you will store your digital documents — There are hundreds of applications and software dedicated to online storage. Read their reviews and what they offer and pick which works best for you. Depending on your San Diego, CA company, you cloud-based storage, on-premises hardware, or hybrid storage.
  • Move your workforce online — You now need to make sure the new documents created will be digital and not paper. Use email invoices, e-signatures, and more to ensure all your processes now produce digital documents. Make other tasks such as note taking or document editing through your shared systemto get the benefits of better collaboration.
  • Upskill your employees Your employees are going to have different levels of comfort with going digital. Make sure everyone knows what the knew processes and expectations are.
  • Move existing digital documents to the same system — If you were already storing some of your documents digitally, make sure any of the digital documents you already had are being migrated to your new software.
  • Scan and shred newly made paper documents — You might still receive or produce paper records while making the switch; make sure they're scanned and moved to your new system quickly, and then securely destroy them.
  • Share your new process with those outside the organization — Once you've gone paperless internally, make sure to include others you work with with the changes. Tell them it's a great new opportunity that will make things smoother for everybody involved.

HITS' Approach to Going Paperless in San Diego, CA

Without an IT firm who knows how to help San Diego, CA businesses go paperless, you might accidentally lose important documents, or the process may end up impeding your day-to-day operations. At HITS, we've been helping San Diego, CA companies go paperless and improve their workflows for almost 30 years. With that experience, we've developed innovative and proven applications to make the process as stress-free as possible.

With our innovative DocuMiner® application, our "going paperless" process can be completed in three easy steps:

  1. Sort your documents into two categories: those you need and those you don't
  2. Scan the paper documents you need to keep
  3. Shred those than are unnecessary

Once scanned, we can migrate your data to the file types that work best for you and your new document management system. Our Paperless to Go was designed solely to help San Diego, CA companies allow their employees to work from home.

We've helped a variety of San Diego, CA organizations go paperless, from nonprofits to government agencies, and even health information departments with our STR8VIEW® document retention system.

Go Paperless San Diego, CA | Document Scanning | Digital Transformation | Shredding Services Near San Diego

Call HITS Today to Go Paperless in San Diego, CA

Our values are in our name: Honor, Innovation, Teamwork, and Security. By going paperless with HITS, you can have peace of mind knowing that that the process will go smoothly and you won't lose any important documents. However big or small your project, or however many years' worth of paper documents you need digitized, HITS will do the job efficiently and securely. If you've been thinking about going paperless, call us today at 314-837-4000 or contact us online for a free quote.