Document Management Atlanta, GA
Document Management in Atlanta, GA. Document management is a critical element of making any Atlanta, GA company or enterprise more efficient and more productive. Paper documents are easy to lose, or employees waste valuable time searching through storage bins for something that might not be where it's supposed to be. A document management system will guarantee that all of your data is protected, easy to access, and that its storage conforms to regulatory compliance. For document management services in Atlanta, GA, get in touch with HITS today at 314-837-4000 or contact us online for a free quote.
What is Document Management in Atlanta, GA?
Document management is a process used to capture, track, access, and keep digital or physical documents, often when a company wants to move away from paper. It is often viewed as a branch of Enterprise Content Management, which is how a company or enterprise handles the creation, collection, publication, and distribution of information.
Successful document management will help your bottom-line and ensure your team is running efficiently and are not falling victim to many of the typical pitfalls of keeping information on paper.
How Document Management Can Help Your Atlanta, GA Organization
Get Rid of Mountains of Paper
When you stop relying on paper, you won't have cabinets or boxes taking up any space. As the price of office space increases, it's important to free up that space for something else. Paper storage can also spread a fire in the event that one happens.
Reduce Liability
In addition to reducing the spread of a fire, document management mitigates liability for your company's or clients' private information being accessed by someone you don't want it to be accessed by.
What's more, different industries have different oversight. Paper documents can make compliance more difficult; a 2019 Cold Spring Harbor Laboratory study stated that over half of healthcare providers are not currently HIPPA compliant. A database management system will ensure compliance by creating automated operations. We have experience implementing compliance for Atlanta, GA organizations with:
- FACTA
- SOX
- GLB
- ISO 9000
- The Privacy Act of 1974
- And more
Easier Access to Information
According to data from a Nintex survey, 49% of employees think it is too hard to locate documents, and 43% find that there are issues when trying to share documents. By having information in a digital format, your employees will be able to search for information on a keyboard and will be able to easily share it, even if an employee is working remotely. Document management is imperative if you are allowing your employees to work from home.
Reduce Costs
PriceWaterhouseCoopers found that the price of finding a single lost paper document is $122, on average businesses misplace 7.5% of their paper documents, and 3% are misfiled. If your enterprise collects 10,000 documents annually, you could potentially be costing your enterprise as much as $128,100 a year.
Additionally, most office space nationwide costs between $8 and $23/SQFT, and up to 15% of that could be physical storage of documents. You also won't have to spend money on the containers where the paper is stored.
Your Data Will Be Better Protected
If a paper document is misplaced, rediscover the information and recreate the document. Beyond that, a natural disaster such as a tornado might destroy them. With either on-premises or cloud storage the files can be retrieved easily. You'll also be able to more effectively dictate who has access.
Enhance Efficiency
Difficulty finding and sharing documents accounts for 21.3% of wasted time in companies. To paint a better picture, for a company in Atlanta, GA that employs a hundred people, moving to a digital system would be akin to hiring 21 new employees. With proper document management, you won't have to physically go to a storage room or unit and sift through mounds of paper. Instead, you'll be able to located them just by typing a few words and making a few clicks.
HITS Document Management Process in Atlanta, GA
HITS utilizes our trademarked DocuMiner® application in a three-step system for carrying out document management for Atlanta, GA businesses: Sort, scan, shred.
Once we are in possession your paper documents, we'll catalog them in two ways: Scan, for what you want to keep, and shred, for what you no longer need. As we evaluate the data, we'll put together a full manifest list. After, you'll review it and determine what documents you need to keep, and what needs to be securely destroyed.
After we scan the documents, we'll implement data migration to convert the documents into the format of your choice: Tiff, PDF, JPG, PNG, or more. We can also convert the documents to either on-premises storage, cloud, or hybrid systems.
HITS caters to many different sectors and document formats, such as blueprint scanning for contractors, numerous services for government entities, and our revolutionary STR8VIEW® system and monitoring strip scanning for hospitals and doctor's offices.
Take a look at the links below to learn more about the services we offer in Atlanta, GA:
- Large Format Scanning
- Information Management
- Government Records Management
- Electronic Health Records
- HIPAA Compliant Document Shredding
- STR8VIEW Document Scanning
- Federal Records Management
- Government Document Management
- Secure Destruction Services
- Medical Records Management
Atlanta, GA Document Management | HITS
HITS has been helping Atlanta, GA companies become more modern, more productive for over 25 years. We have turned ourselves into an industry leader in Atlanta, GA information management with our cutting-edge technologies. We will walk you through the whole document management process, from preparation, to implementation, to secure destruction, and maintenance. Call HITS today at 314-837-4000 or contact us online for a free quote.