Document Management Annandale, VA
Document Management in Annandale, VA. Document management is a crucial component of making any Annandale, VA business or enterprise more efficient and more productive. Paper documents are can get lost, or employees waste valuable time searching through storage bins for something that might not be where it's supposed to be. A document management system will guarantee that all of your data is secure, can be accessed quickly, and that its storage conforms to regulatory oversight. For document management services in Annandale, VA, give HITS a call today at 314-837-4000 or contact us online for a free quote.
What is Document Management in Annandale, VA?
Document management is an automated software solution used to digitize, track, recover, and maintain digital or physical documents, often when a company wants to reduce dependency on paper. It is often viewed as a component of Enterprise Content Management, which is how a company or enterprise administers the creation, collection, publication, and distribution of information.
Successful document management will improve your bottom-line and ensure your team is running efficiently and are not falling victim to many of the common snags of paper document storage.
Benefits of Document Management in Annandale, VA
Get Rid of Stacks of Paper
When you stop relying on physical storage, most of your workers won't even need cabinets at their workstations. As the price of office space rises, you don't want to take up valuable space when you don't need to. Paper storage can also be a fire hazard.
Beyond reducing the spread of a fire, document management mitigates liability for somebody else's private data being accessed by someone you don't want it to be accessed by.
Furthermore, different industries operate under need to follow different compliance standards. Paper storage can impede compliance; a 2019 Cold Spring Harbor Laboratory study reported that as many as 56% of healthcare providers may not be HIPPA compliant. A database management system will guarantee compliance by implementing automated operations. We have experience implementing compliance for Annandale, VA companies with:
- ISO 9000
- The Privacy Act of 1974
- And more
Easier Access to Information
According to data from a Nintex survey, 49% of employees think it is too hard to find documents, and 43% have difficulties in sharing documents. By having information in a digital format, your employees will be able to search for information on a keyboard and will be able to easily share it, even if a worker is working from home. Document management is imperative if you are allowing your employees to work remotely.
Cut Down on Costs
PriceWaterhouseCoopers reported that the price of finding just one lost paper document averages out to $122, on average businesses misplace 7.5% of their documents, and 3% are misfiled. If your enterprise creates 10,000 documents in a year, the potential financial burden for your company could be as much as $128,100 annually.
Additionally, most office space nationwide costs between $8 and $23 per square foot, and up to 15% of that could be physical storage of documents. You also can avoid buying the containers where the paper is stored.
Your Data Will Be More Secure
If the paper version of a document is missing, the information on it is likely gone. Additionally, a catastrophe such as a fire might destroy them. With either on-premises or cloud storage the files can be recreated easily. You can also more effectively prevent unauthorized access.
Difficulty finding and sharing documents accounts for 21.3% of wasted time in businesses. In other words, for an organization in Annandale, VA that employs a hundred people, moving to a digital system would boost production the same amount as bringing in 21 new hires. With all of your documents in one place and in a digital format, you won't have to physically go to a storage room or unit and sift through mountains of paper. Instead, you'll be able to located them just by typing a few words and making a few clicks.
HITS Document Management Process in Annandale, VA
HITS uses our proprietary DocuMiner® application in a three-step system for implementing document management for Annandale, VA enterprises: Sort, scan, shred.
Once we receive your physical documents, we'll classify them in two ways: Scan, for what you want to keep, and shred, for what you no longer need. As we evaluate the documents, we'll compile a complete manifest list. After, you'll review it and determine what documents you need to keep, and what needs to be securely destroyed.
After sorting, shredding, and scanning, we'll perform data migration to convert the documents into the digital medium of your choice: Tiff, PDF, JPG, PNG, or more. We can also convert the documents to either on-premises storage, cloud, or hybrid systems.
HITS caters to many different sectors and document formats, such as blueprint scanning for contractors, various services for government entities, and our revolutionary STR8VIEW® system and monitoring strip scanning for hospitals and doctor's offices.
Click on the links below to see what other services we offer in Annandale, VA:
- Federal Records Management
- Government Document Management
- Secure Destruction Services
- Medical Records Management
- Cloud Migration
- Go Paperless
- Records Management
- Digital Transformation
- Scanning Services
Annandale, VA Document Management | HITS
HITS has been helping Annandale, VA companies become more modern, more productive for more than two and a half decades. We have turned ourselves into an industry leader in Annandale, VA information management with our cutting-edge proprietary software. We will walk you through the whole document management process, from preparation, to implementation, to secure destruction, and maintenance. Call HITS today at 314-837-4000 or contact us online for a free quote.