Document Management Los Angeles, CA
Document Management in Los Angeles, CA. Document management is an important part of making any Los Angeles, CA business or enterprise more efficient and more productive. Paper documents are can get lost, or employees waste precious time searching through storage bins for something they're not sure is even there. A document management system will guarantee that all of your data is safe, easy to access, and that its storage conforms to regulatory oversight. For document management services in Los Angeles, CA, reach out to HITS today at 314-837-4000 or contact us online for a free quote.
What is Document Management in Los Angeles, CA?
Document management is a process used to record, track, retrieve, and keep electronic or paper-based documents, frequently when a company wants to reduce dependency on paper. It is often considered a component of Enterprise Content Management, which is how a business or enterprise handles the creation, collection, publication, and distribution of information.
Efficient document management will make your business more cost-effective and ensure your team is running efficiently and are not succumbing to many of the typical pitfalls of keeping information on paper.
Advantages of Document Management in Los Angeles, CA
Get Rid of Stacks of Paper
When you move to digital systems, you won't have cabinets or boxes taking up any space. Office space is expensive, you don't want to take up valuable space unnecessarily. Paper storage can also be a fire hazard.
Reduce Liability
Beyond reducing a potential fire risk, document management mitigates liability for your company's or clients' personal data being accessed by someone you don't want it to be accessed by.
What's more, different industries have need to conform to different regulatory standards. Paper storage can impede compliance; a 2019 Cold Spring Harbor Laboratory study stated that over half of healthcare providers are not currently HIPPA compliant. A database management system will ensure compliance by implementing automated checklists. We have experience implementing compliance for Los Angeles, CA organizations with:
- FACTA
- SOX
- GLB
- ISO 9000
- The Privacy Act of 1974
- And more
Improved Access to Information
According to data from a Nintex survey, 49% of workers think it is too hard to locate documents, and 43% encounter difficulties in sharing documents. By having information in a digital format, information will be at the tips of your employees' fingers, literally, even if an employee is working remotely. Document management is vital if you are allowing your employees to work remotely.
Cut Down on Costs
PriceWaterhouseCoopers reported that the cost of finding a single misplaced document is $122, on average enterprises lose 7.5% of their paper documents, and 3% are misfiled. If your enterprise collects 10,000 documents in a year, the potential financial burden for your company could be up to $128,100 a year.
Furthermore, the average cost of office space in the United States is between $8 and $23 per square foot, and paper storage can take up as much as 15% of office space. You also won't have to spend money on the containers where the paper is stored.
Your Documents Will Be Better Protected
If paper is misplaced, you will have to get the information again. Additionally, a catastrophe like a flood could destroy them. In a computerized system you'll have backups. You'll also be able to more easily dictate who has access.
Improve Efficiency
Document challenges account for 21.3% of productivity loss in organizations. Stated differently, for an organization in Los Angeles, CA with 100 employees, moving to a digital system would be akin to bringing in 21 new hires. With an efficient and easy to use document management system, no one will have to waste time looking through hundreds of individual files. Instead, you can simply go to your digital database and easily click through files until you find the document you're looking for.
HITS Document Management Process in Los Angeles, CA
HITS utilizes our trademarked DocuMiner® application in a three-stage operation for implementing document management for Los Angeles, CA businesses: Sort, scan, shred.
Once we are in possession your paper documents, we'll sort them into two categories: Scan, for the information you still need, and shred, for documents that are now unnecessary. As we analyze the documents, we'll assemble a full manifest list. Once we have your approval we'll make sure all data you need is scanned and the rest is securely destroyed.
After scanning, we'll implement data migration to convert the documents into your preferred digital medium: Tiff, PDF, JPG, PNG, or more. We can also convert the documents to either on-premises storage, cloud, or hybrid systems.
HITS provides document management to a variety of different sectors and document types, including blueprint scanning for construction firms, a variety of services for government entities, and our innovative STR8VIEW® system and monitoring strip scanning for hospitals and doctor's offices.
Take a look at the links below to see what other services we offer in Los Angeles, CA:
- Large Format Scanning
- Information Management
- Government Records Management
- Electronic Health Records
- HIPAA Compliant Document Shredding
- STR8VIEW Document Scanning
- Federal Records Management
- Government Document Management
- Secure Destruction Services
- Medical Records Management
Los Angeles, CA Document Management | HITS
HITS has been helping Los Angeles, CA companies improve their internal operations and become more efficient for more than 25 years. We have become an industry leader in Los Angeles, CA information management with our cutting-edge technologies. We will assist you through every step of your document management services, from preparation, to implementation, to secure destruction, and maintenance. Call HITS today at 314-837-4000 or contact us online for a free quote.