Document Management St. Peters, MO
Document Management in St. Peters, MO. Document management is a crucial element of helping any St. Peters, MO business or enterprise save money and complete more tasks in less time. Paper documents are easy to lose, or employees waste valuable time searching through boxes for something that might not be where it's supposed to be. A document management system will guarantee the security, compliance, and organization of information relating to you or your clients. For document management services in St. Peters, MO, give HITS a call today at 314-837-4000 or contact us online for a free quote.
What is Document Management in St. Peters, MO?
Document management is a process used to record, track, access, and maintain electronic or physical documents, frequently in order to reduce paper. It is often seen as a component of Enterprise Content Management, which is how a business or enterprise manages information from its inception to deletion or maintenance.
Efficient document management will improve your bottom-line and ensure your team is running efficiently and are not falling victim to many of the common stumbling blocks of paper document storage.
Benefits of Document Management in St. Peters, MO
Get Rid of Stacks of Paper
With a paperless, automated workflow, you won't have cabinets or boxes taking up any space. As the price of office space increases, it's important to free up that space for something else. Paper storage can also be a fire hazard.
Diminish Liability
In addition to reducing the spread of a fire, document management mitigates liability for your company's or clients' personal information being accessed by someone you don't want it to be accessed by.
What's more, different industries have different oversight. Paper storage can make compliance more difficult; a 2019 Cold Spring Harbor Laboratory study found that as many as 56% of healthcare providers are not currently HIPPA compliant. A database management system will ensure compliance by implementing automated organization. We have experience implementing compliance for St. Peters, MO organizations with:
- FACTA
- SOX
- GLB
- ISO 9000
- The Privacy Act of 1974
- And more
Easier Access to Information
According to data from a Nintex survey, 49% of workers have difficulties locating documents, and 43% find that there are problems when trying to share documents. By digitizing your systems, your employees will be able to search for information on a keyboard and will be able to easily share it, even if a worker is not in the office. Document management is vital if you are moving to a remote workforce.
Lower Costs
PriceWaterhouseCoopers stated that the price of locating a single missing document averages out to $122, that the majority of companies lose 7.5% of their documents, and 3% are filed in the wrong place. If your business collects 10,000 documents annually, the potential financial burden for your organization could be as much as $128,100 a year.
Furthermore, most office space nationwide costs between $8 and $23 per square foot, and paper storage can take up as much as 15% of office space. You also can avoid buying cabinets, boxes, or storage bins.
Your Information Will Be Better Protected
If the paper version of a document is misplaced, you will have to get the information again. Furthermore, a natural disaster such as a flood might destroy them. In a computerized system the files can be recreated easily. You can also more effectively prevent unauthorized access.
Improve Efficiency
Ineffective document storage accounts for 21.3% of wasted time in enterprises. To paint a better picture, for an organization in St. Peters, MO that employs a hundred people, moving to a digital system would boost production the same amount as hiring 21 new employees. With all of your documents in one place and in a digital format, no one will have to waste time looking through hundreds of individual files. Instead, you'll be able to located them just by typing a few words and making a few clicks.
HITS Document Management Process in St. Peters, MO
HITS uses our patent-pending DocuMiner® application in a three-step process for implementing document management for St. Peters, MO enterprises: Sort, scan, shred.
Once we are in possession your paper documents, we'll categorize them in two ways: Scan, for what you want to keep, and shred, for documents that are now unnecessary. As we assess the documents, we'll assemble a full manifest list. After, you'll review it and determine what documents you need to keep, and what needs to be securely destroyed.
After we scan the documents, we'll perform data migration to convert the documents into your preferred format: Tiff, PDF, JPG, PNG, or more. We can also convert the documents to either on-premises storage, cloud, or hybrid systems.
HITS provides document management to numerous different industries and document types, including blueprint scanning for contractors, numerous services for government entities, and our revolutionary STR8VIEW® system and monitoring strip scanning for hospitals and doctor's offices.
Click on the links below to see what other services we offer in St. Peters, MO:
- Large Format Scanning
- Information Management
- Government Records Management
- Electronic Health Records
- HIPAA Compliant Document Shredding
- STR8VIEW Document Scanning
- Federal Records Management
- Government Document Management
- Secure Destruction Services
- Medical Records Management
St. Peters, MO Document Management | HITS
HITS has been helping St. Peters, MO enterprises become more modern, more productive for over two and a half decades. We have become an industry leader in St. Peters, MO information technology services with our innovative technologies. We will assist you through every step of your document management services, from preparation, to implementation, to secure destruction, and maintenance. Call HITS today at 314-837-4000 or contact us online for a free quote.