Document Management Wentzville, MO
Document Management in Wentzville, MO. Document management is a critical component of helping any Wentzville, MO company or enterprise save money and complete more tasks in less time. Paper documents are can get lost, or employees waste valuable time searching through cabinets for something that might not be where it's supposed to be. A document management system will guarantee that all of your data is secure, easy to access, and that its storage conforms to regulatory oversight. For document management services in Wentzville, MO, get in touch with HITS today at 314-837-4000 or contact us online for a free quote.
What is Document Management in Wentzville, MO?
Document management is an automated software solution used to capture, track, retrieve, and maintain digital or paper-based documents, typically when a company wants to reduce paper. It is often considered a part of Enterprise Content Management, which is how a business or organization administers the creation, collection, publication, and distribution of information.
Effective document management will help your bottom-line and ensure your team is running efficiently and are not succumbing to many of the common snags of retaining information on paper.
How Document Management Can Help Your Wentzville, MO Organization
Get Rid of Stacks of Paper
With a paperless, automated workflow, most of your workers won't even need cabinets under their desks. Office space is costly, it's important to free up that space for something else. Paper storage can also feed the flames of a fire in the event that one happens.
Diminish Liability
In addition to diminishing a potential fire hazard, document management mitigates liability for your company's or clients' private information falling into the wrong hands.
What's more, different industries have different oversight. Paper documents can impede compliance; a 2019 Cold Spring Harbor Laboratory study found that over half of hospitals and doctor's offices may not be HIPPA compliant. A database management system will ensure compliance by creating automated operations. We have helped Wentzville, MO companies become more compliant with:
- FACTA
- SOX
- GLB
- ISO 9000
- The Privacy Act of 1974
- And more
Faster Access to Information
According to data from a Nintex survey, 49% of workers think it is too hard to locate documents, and 43% find that there are problems when trying to share documents. By digitizing your systems, information will be at the tips of your employees' fingers, literally, even if a worker is working from home. Document management is vital if you are incorporating remote work.
Cut Down on Costs
PriceWaterhouseCoopers reported that the cost of finding just one missing document is $122, that the majority of organizations misplace 7.5% of their documents, and 3% are filed in the wrong place. If your organization produces 10,000 documents annually, that means that using paper documentation could cost your organization up to $128,100 a year.
Furthermore, the average cost of office space in the United States is between $8 and $23 per square foot, and paper storage can take up as much as 15% of office space. You also won't have to spend money on cabinets, boxes, or storage bins.
Your Data Will Be Better Protected
If the paper version of a document is misplaced, rediscover the information and recreate the document. Beyond that, a natural disaster such as a flood could destroy them. In a computerized system the files can be retrieved easily. You'll also be able to more effectively dictate who has access.
Improve Efficiency
Ineffective document storage accounts for 21.3% of productivity loss in organizations. Stated differently, for an organization in Wentzville, MO with 100 employees, improving your document management system would see a production increase the same amount as bringing in 21 new hires. With an efficient and easy to use document management system, you won't have to physically go to a storage room or unit and sift through mounds of paper. Instead, you'll be able to located them just by typing a few words and making a few clicks.
HITS Document Management Process in Wentzville, MO
HITS utilizes our proprietary DocuMiner® application in a three-step process for carrying out document management for Wentzville, MO businesses: Sort, scan, shred.
Once we receive your paper documents, we'll sort them into two categories: Scan, for what you want to hold on to, and shred, for documents that are now unnecessary. As we assess the data, we'll put together a full manifest list. After, you'll review it and determine what documents you need to keep, and what needs to be securely destroyed.
After scanning, we'll implement data migration to convert the documents into the digital medium of your choice: Tiff, PDF, JPG, PNG, or more. We can also convert the documents to either on-premises storage, cloud, or hybrid systems.
HITS caters to numerous different industries and document types, including blueprint scanning for architectural companies, various services for government entities, and our revolutionary STR8VIEW® system and monitoring strip scanning for hospitals and doctor's offices.
Take a look at the links below to learn more about the services we offer in Wentzville, MO:
- Large Format Scanning
- Information Management
- Government Records Management
- Electronic Health Records
- HIPAA Compliant Document Shredding
- STR8VIEW Document Scanning
- Federal Records Management
- Government Document Management
- Secure Destruction Services
- Medical Records Management
Wentzville, MO Document Management | HITS
HITS has been helping Wentzville, MO organizations improve their internal operations and become more efficient for over two and a half decades. We have become an industry leader in Wentzville, MO information technology services with our innovative technologies. We will assist you through every step of your document management services, from preparation, to implementation, to secure destruction, and maintenance. Call HITS today at 314-837-4000 or contact us online for a free quote.