Document Management Arlington, VA
Document Management in Arlington, VA. Document management is an important part of helping any Arlington, VA company or enterprise save money and complete more tasks in less time. Paper documents are can get lost, or employees waste valuable time searching through stacks of paper for something that might not be where it's supposed to be. A document management system will guarantee that all of your data is safe, can be accessed quickly, and that its storage conforms to regulatory compliance. For document management services in Arlington, VA, get in touch with HITS today at 314-837-4000 or contact us online for a free quote.
What is Document Management in Arlington, VA?
Document management is a system used to digitize, track, retrieve, and collect digital or physical documents, often in an effort to reduce reliance on paper. It is often viewed as a part of Enterprise Content Management, which is how a business or organization handles information from its creation to deletion or maintenance.
Effective document management will improve your bottom-line and ensure your team is running efficiently and are not falling victim to many of the common perils of paper document storage.
How Document Management Can Help Your Arlington, VA Organization
Get Rid of Piles of Paper
When you move to digital systems, most of your employees won't even need drawers at their workstations. As the price of office space goes up, it's important to free up that space for something else. Paper storage can also feed the flames of a fire if one happens.
Diminish Liability
In addition to diminishing a potential fire risk, document management mitigates liability for somebody else's sensitive data being accessed by someone you don't want it to be accessed by.
What's more, different industries have different oversight. Paper storage can make compliance more difficult; a 2019 Cold Spring Harbor Laboratory study reported that as many as 56% of healthcare providers may not be HIPPA compliant. A database management system will guarantee compliance by creating automated operations. We have helped Arlington, VA companies become more compliant with:
- FACTA
- SOX
- GLB
- ISO 9000
- The Privacy Act of 1974
- And more
Easier Access to Information
According to reporting from a Nintex survey, 49% of workers think it is too hard to locate documents, and 43% encounter difficulties in sharing documents. By digitizing your systems, information can be accessed and shared with just a few clicks, even if a worker is working remotely. Document management is vital if you are incorporating remote work.
Reduce Costs
PriceWaterhouseCoopers found that the price of locating just one lost paper document is $122, that the majority of enterprises lose 7.5% of their paper documents, and 3% are filed in the wrong place. If your enterprise produces 10,000 documents annually, that means that using paper documentation could cost your business up to $128,100 annually.
Furthermore, most office space nationwide costs between $8 and $23 per square foot, and up to 15% of that could be physical storage of documents. You also can avoid spending money on the containers where the paper is stored.
Better Security
If paper is missing, the information on it is likely gone. Additionally, a natural disaster such as a fire could destroy them. In a computerized system you'll have backups. You'll also be able to more effectively dictate who has access.
Improve Efficiency
Document challenges account for 21.3% of wasted time in businesses. Stated differently, for a company in Arlington, VA that employs a hundred people, moving to a digital system would be the same as hiring 21 new employees. With all of your documents in one place and in a digital format, no one will have to spend time looking through hundreds of individual files. Instead, you'll be able to located them just by typing a few words and making a few clicks.
HITS Document Management Process in Arlington, VA
HITS uses our patent-pending DocuMiner® application in a three-phase operation for executing document management for Arlington, VA companies: Sort, scan, shred.
We'll go through your paper documents and classify them in two ways: Scan, for the information you still need, and shred, for what you no longer need. As we analyze the documents, we'll put together a full manifest list. Once we have your approval we'll make sure all data you need is processed and what's left is securely destroyed.
After we scan the documents, we'll perform data migration to convert the documents into your preferred format: Tiff, PDF, JPG, PNG, or more. We can then help you maintain and backup the information on either on-premises storage, cloud, or hybrid systems.
HITS provides document management to a variety of different fields and document formats, for example blueprint scanning for construction firms, numerous services for government entities, and our state-of-the-art STR8VIEW® system and monitoring strip scanning for healthcare providers.
Check out the links below to learn more about the services we offer in Arlington, VA:
- EMR Systems
- Document Destruction Services
- Government Information Management System
- Document Management System
- Large Format Scanning
- Information Management
- Government Records Management
- Electronic Health Records
- HIPAA Compliant Document Shredding
- STR8VIEW Document Scanning
Arlington, VA Document Management | HITS
HITS has been helping Arlington, VA companies improve their internal operations and become more productive for more than 25 years. We have become an industry leader in Arlington, VA information management with our innovative proprietary software. We will assist you through every step of your document management services, from preparation, to implementation, to secure destruction, and maintenance. Call HITS today at 314-837-4000 or contact us online for a free quote.