Document Management St. Charles, MO
Document Management in St. Charles, MO. Document management is an important element of helping any St. Charles, MO company or organization save money and get more done in less time. Paper documents are can get lost, or employees waste precious time searching through boxes for something they're not sure is even there. A document management system will guarantee that all of your data is protected, can be accessed quickly, and that its storage conforms to regulatory oversight. For document management services in St. Charles, MO, give HITS a call today at 314-837-4000 or contact us online for a free quote.
What is Document Management in St. Charles, MO?
Document management is an automated software solution used to capture, track, access, and maintain digital or physical documents, often when a company wants to move away from paper. It is often considered a component of Enterprise Content Management, which is how a company or enterprise handles the creation, collection, publication, and distribution of information.
Effective document management will save you time and money and ensure your team is running efficiently and are not falling victim to many of the typical snags of paper document storage.
Advantages of Document Management in St. Charles, MO
Get Rid of Piles of Records
When you move to digital systems, most of your workers won't even need drawers at their workstations. As the price of office space increases, you don't want to take up valuable space unnecessarily. Paper storage can also be a fire hazard.
Diminish Liability
In addition to reducing the spread of a fire, document management mitigates liability for somebody else's private data being accessed by someone you don't want it to be accessed by.
Furthermore, different industries operate under different oversight. Paper storage can impede compliance; a 2019 Cold Spring Harbor Laboratory study stated that over 50% of hospitals and doctor's offices are not currently HIPPA compliant. A database management system will verify compliance by creating automated operations. We have experience implementing compliance for St. Charles, MO companies with:
- FACTA
- SOX
- GLB
- ISO 9000
- The Privacy Act of 1974
- And more
Easier Access to Information
According to reporting from a Nintex survey, 49% of workers struggle to find documents, and 43% encounter difficulties in sharing documents. By having information in a digital format, your employees will be able to search for information on a keyboard and will be able to easily share it, even if an employee is working from home. Document management is essential if you are incorporating remote work.
Cut Down on Costs
PriceWaterhouseCoopers reported that the price of replacing a single misplaced document averages out to $122, that the majority of businesses misplace 7.5% of their paper documents, and 3% are filed in the wrong place. If your company produces 10,000 documents annually, the potential financial burden for your organization could be up to $128,100 a year.
Additionally, most office space nationwide costs between $8 and $23 per square foot, and paper storage can take up as much as 15% of office space. You also can avoid spending money on cabinets, boxes, or storage bins.
Better Security
If a paper document is misplaced, you will have to get the information again. Beyond that, a catastrophe like a tornado might destroy them. With either on-premises or cloud storage you'll have backups. You can also more easily impede unauthorized access.
Boost Efficiency
Document challenges account for 21.3% of productivity loss in companies. Stated differently, for a company in St. Charles, MO with 100 employees, improving your document management system would see a production increase the same amount as bringing in 21 new hires. With all of your documents in one place and in a digital format, you won't have to physically go to a storage room or unit and search through mountains of paper. Instead, you'll be able to find them with a simple search.
HITS Document Management Process in St. Charles, MO
HITS uses our trademarked DocuMiner® application in a three-phase system for carrying out document management for St. Charles, MO businesses: Sort, scan, shred.
Once we are in possession your paper documents, we'll classify them in two ways: Scan, for the information you still need, and shred, for documents that are now unnecessary. As we assess the documents, we'll assemble a complete manifest list. After, you'll review it and decide what documents you need to keep, and what needs to be securely destroyed.
After we scan the documents, we'll carry out data migration to convert the documents into your preferred format: Tiff, PDF, JPG, PNG, or more. We can also convert the documents to either on-premises storage, cloud, or hybrid systems.
HITS caters to many different industries and document types, for example blueprint scanning for construction firms, various services for government entities, and our innovative STR8VIEW® system and monitoring strip scanning for hospitals and doctor's offices.
Check out the links below to learn more about the services we offer in St. Charles, MO:
- Large Format Scanning
- Information Management
- Government Records Management
- Electronic Health Records
- HIPAA Compliant Document Shredding
- STR8VIEW Document Scanning
- Federal Records Management
- Government Document Management
- Secure Destruction Services
- Medical Records Management
St. Charles, MO Document Management | HITS
HITS has been helping St. Charles, MO enterprises catch up to the modern world and become more efficient for over two and a half decades. We have become an industry leader in St. Charles, MO information management with our innovative proprietary software. We will assist you through every step of your document management services, from preparation, to implementation, to secure destruction, and maintenance. Call HITS today at 314-837-4000 or contact us online for a free quote.