Document Management Lee’s Summit, MO
Document Management in Lee’s Summit, MO. Document management is a crucial part of making any Lee’s Summit, MO business or enterprise more efficient and more productive. Paper documents are can get lost, or employees waste precious time searching through boxes for something they're not sure is even there. A document management system will ensure the security, compliance, and organization of information relating to you or your clients. For document management services in Lee’s Summit, MO, reach out to HITS today at 314-837-4000 or contact us online for a free quote.
What is Document Management in Lee’s Summit, MO?
Document management is a system used to capture, track, recover, and keep digital or physical documents, often when a company wants to move away from paper. It is often considered a branch of Enterprise Content Management, which is how a company or organization manages information from its inception to deletion or maintenance.
Successful document management will make your enterprise more cost-effective and make your team more productive and stop it from falling victim to many of the common pitfalls of retaining information on paper.
Advantages of Document Management in Lee’s Summit, MO
Get Rid of Mountains of Paper
When you move to digital systems, you won't have cabinets or boxes taking up any space. Office space is costly, it's important to free up that space for something else. Paper storage can also be a fire hazard.
Mitigate Liability
Beyond reducing a potential fire risk, document management mitigates liability for your company's or clients' private data falling into the wrong hands.
Additionally, different industries operate under different oversight. Paper storage can make compliance more difficult; a 2019 Cold Spring Harbor Laboratory study found that over 50% of hospitals and doctor's offices are not currently HIPPA compliant. A database management system will guarantee compliance by implementing automated organization. We have helped Lee’s Summit, MO companies become more compliant with:
- FACTA
- SOX
- GLB
- ISO 9000
- The Privacy Act of 1974
- And more
Easier Access to Information
According to reporting from a Nintex survey, 49% of workers think it is too hard to find documents, and 43% have difficulties in sharing documents. By using a computerized documentation system, your employees will be able to search for information on a keyboard and will be able to easily share it, even if a worker is working from home. Document management is key if you are incorporating remote work.
Lower Costs
PriceWaterhouseCoopers found that the price of finding a single missing document is $122, on average enterprises lose 7.5% of their paper documents, and 3% are filed in the wrong place. If your enterprise creates 10,000 documents in a year, the potential financial burden for your organization could be as much as $128,100 a year.
Additionally, most office space nationwide costs between $8 and $23/SQFT, and paper storage can take up as much as 15% of office space. You also can avoid buying cabinets, boxes, or storage bins.
Your Data Will Be More Secure
If a paper document is misplaced, the information on it is likely gone. Beyond that, a natural disaster such as a flood might destroy them. In a computerized system the files can be retrieved easily. You'll also be able to more effectively control who has access.
Boost Efficiency
Ineffective document storage accounts for 21.3% of wasted time in companies. To paint a better picture, for an organization in Lee’s Summit, MO that employs a hundred people, moving to a digital system would be the same as hiring 21 new employees. With an efficient and easy to use document management system, no one will have to waste time looking through hundreds of individual files. Instead, you'll be able to find them with a simple search.
HITS Document Management Process in Lee’s Summit, MO
HITS uses our patent-pending DocuMiner® application in a three-phase operation for implementing document management for Lee’s Summit, MO businesses: Sort, scan, shred.
We'll go through your paper documents and put them into two categories: Scan, for what you want to keep, and shred, for what you no longer need. As we analyze the documents, we'll put together a complete manifest list. After, you'll review it and decide what documents you need to keep, and what needs to be securely destroyed.
After scanning, we'll perform data migration to convert the documents into your preferred format: Tiff, PDF, JPG, PNG, or more. We can then help you maintain and backup the information on either on-premises storage, cloud, or hybrid systems.
HITS provides document management to a variety of different sectors and document types, such as blueprint scanning for contractors, numerous services for government entities, and our revolutionary STR8VIEW® system and monitoring strip scanning for healthcare providers.
Click on the links below to learn more about the services we offer in Lee’s Summit, MO:
- Large Format Scanning
- Information Management
- Government Records Management
- Electronic Health Records
- HIPAA Compliant Document Shredding
- STR8VIEW Document Scanning
- Federal Records Management
- Government Document Management
- Secure Destruction Services
- Medical Records Management
Lee’s Summit, MO Document Management | HITS
HITS has been helping Lee’s Summit, MO companies catch up to the modern world and become more efficient for more than 25 years. We have turned ourselves into an industry leader in Lee’s Summit, MO information technology services with our innovative technologies. We will assist you through every step of your document management services, from preparation, to implementation, to secure destruction, and maintenance. Call HITS today at 314-837-4000 or contact us online for a free quote.