Document Management Kirkwood, MO
Document Management in Kirkwood, MO. Document management is a critical component of helping any Kirkwood, MO business or organization save money and complete more tasks in less time. Paper documents are too often lost, or employees waste precious time searching through storage bins for something that might not be where it's supposed to be. A document management system will guarantee the security, compliance, and organization of information relating to you or your clients. For document management services in Kirkwood, MO, reach out to HITS today at 314-837-4000 or contact us online for a free quote.
What is Document Management in Kirkwood, MO?
Document management is a system used to record, track, retrieve, and keep electronic or physical documents, typically in an effort to reduce reliance on paper. It is often considered a component of Enterprise Content Management, which is how a company or enterprise handles information from its creation to deletion or maintenance.
Effective document management will make your organization more cost-effective and make your team more productive and prevent it from falling victim to many of the typical stumbling blocks of storing information on paper.
How Document Management Can Help Your Kirkwood, MO Organization
Get Rid of Piles of Paper
With a paperless, automated workflow, most of your employees won't even need cabinets under their desks. Office space is costly, it's important to free up that space for something else. Paper storage can also spread a fire in the event that one happens.
Mitigate Liability
Beyond mitigating a potential fire hazard, document management mitigates liability for your company's or clients' personal information being accessed by someone you don't want it to be accessed by.
Furthermore, different industries have need to conform to different compliance standards. Paper documents can make compliance more difficult; a 2019 Cold Spring Harbor Laboratory study found that over 50% of hospitals and doctor's offices are not currently HIPPA compliant. A database management system will guarantee compliance by implementing automated organization. We have experience implementing compliance for Kirkwood, MO organizations with:
- FACTA
- SOX
- GLB
- ISO 9000
- The Privacy Act of 1974
- And more
Faster Access to Information
According to data from a Nintex survey, 49% of workers struggle to find documents, and 43% have difficulties in sharing documents. By digitizing your systems, your employees will be able to search for information on a keyboard and will be able to easily share it, even if a worker is working from home. Document management is imperative if you are incorporating remote work.
Reduce Costs
PriceWaterhouseCoopers stated that the price of finding just one missing paper document averages out to $122, on average organizations lose 7.5% of their documents, and 3% are misfiled. If your company collects 10,000 documents annually, the potential financial burden for your business could be as much as $128,100 annually.
Furthermore, office space in the U.S. costs on average of $8 and $23 per square foot, and paper storage can take up as much as 15% of office space. You also can avoid buying cabinets, boxes, or storage bins.
Improved Security
If a piece of paper is missing, the information on it is likely gone. Additionally, a natural disaster such as a earthquake could destroy them. In a computerized system the files can be recreated easily. The information will also be unavailable to people you do not want to have access.
Enhance Efficiency
Difficulty finding and sharing documents accounts for 21.3% of wasted time in enterprises. To paint a better picture, for an organization in Kirkwood, MO that employs a hundred people, moving to a digital system would boost production the same amount as hiring 21 new employees. With proper document management, no one will have to spend time looking through hundreds of individual files. Instead, you can simply go to your digital database and easily click through files until you find the document you're looking for.
HITS Document Management Process in Kirkwood, MO
HITS utilizes our proprietary DocuMiner® application in a three-step operation for implementing document management for Kirkwood, MO companies: Sort, scan, shred.
Once we receive your physical documents, we'll categorize them in two ways: Scan, for the information you still need, and shred, for what you no longer need. As we analyze the data, we'll assemble a complete manifest list. After, you'll review it and determine what documents you need to keep, and what needs to be securely destroyed.
After scanning, we'll carry out data migration to convert the documents into the format of your choice: Tiff, PDF, JPG, PNG, or more. We can then help you maintain and backup the information on either on-premises storage, cloud, or hybrid systems.
HITS provides document management to numerous different sectors and document types, including blueprint scanning for contractors, a variety of services for government entities, and our revolutionary STR8VIEW® system and monitoring strip scanning for hospitals and doctor's offices.
Take a look at the links below to learn more about the services we offer in Kirkwood, MO:
- Large Format Scanning
- Information Management
- Government Records Management
- Electronic Health Records
- HIPAA Compliant Document Shredding
- STR8VIEW Document Scanning
- Federal Records Management
- Government Document Management
- Secure Destruction Services
- Medical Records Management
Kirkwood, MO Document Management | HITS
HITS has been helping Kirkwood, MO companies improve their internal operations and become more productive for more than two and a half decades. We have turned ourselves into an industry leader in Kirkwood, MO information technology services with our cutting-edge proprietary software. We will assist you through every step of your document management services, from preparation, to implementation, to secure destruction, and maintenance. Call HITS today at 314-837-4000 or contact us online for a free quote.