Document Management St. Louis, MO
Document Management in St. Louis, MO. Document management is a key element of making any St. Louis, MO business or enterprise more efficient and more productive. Paper documents are too often lost, or employees waste valuable time searching through stacks of paper for something that might not be where it's supposed to be. A document management system will ensure that all of your data is secure, easy to access, and that its storage conforms to regulatory oversight. For document management services in St. Louis, MO, reach out to HITS today at 314-837-4000 or contact us online for a free quote.
What is Document Management in St. Louis, MO?
Document management is a system used to capture, track, recover, and collect digital or paper-based documents, often in order to reduce paper. It is often seen as a component of Enterprise Content Management, which is how a company or organization manages information from its inception to deletion or storage.
Efficient document management will save you time and money and ensure your team is running efficiently and are not falling victim to many of the common stumbling blocks of storing information on paper.
How Document Management Can Help Your St. Louis, MO Organization
Get Rid of Stacks of Paper
With a paperless, automated workflow, you won't have cabinets or boxes taking up any space. Office space is expensive, it's important to free up that space for something else. Paper storage can also feed the flames of a fire in the event that one happens.
Mitigate Liability
Beyond diminishing a potential fire hazard, document management mitigates liability for somebody else's private information being accessed by someone you don't want it to be accessed by.
Furthermore, different industries have different oversight. Paper documents can impede compliance; a 2019 Cold Spring Harbor Laboratory study stated that over half of hospitals and doctor's offices may not be HIPPA compliant. A database management system will verify compliance by creating automated organization. We have helped St. Louis, MO organizations become more compliant with:
- FACTA
- SOX
- GLB
- ISO 9000
- The Privacy Act of 1974
- And more
Faster Access to Information
According to a Nintex survey, 49% of employees struggle to find documents, and 43% find that there are problems when trying to share documents. By using a computerized documentation system, information will be at the tips of your employees' fingers, literally, even if a worker is working from home. Document management is key if you are allowing your employees to work remotely.
Cut Down on Costs
PriceWaterhouseCoopers stated that the price of locating a single missing document averages out to $122, that most enterprises misplace 7.5% of their paper documents, and 3% are misfiled. If your business collects 10,000 documents in a year, you could potentially be costing your company up to $128,100 a year.
Additionally, most office space nationwide costs between $8 and $23/SQFT, and up to 15% of that could be physical storage of documents. You also can avoid buying the containers where the paper is stored.
Your Information Will Be More Secure
If the paper version of a document is missing, the information on it is likely gone. Beyond that, a catastrophe like a fire might destroy them. By moving to digital document management the files can be recreated easily. You can also more easily prevent unauthorized access.
Boost Efficiency
Document challenges account for 21.3% of wasted time in enterprises. To paint a better picture, for an organization in St. Louis, MO with 100 employees, moving to a digital system would be akin to bringing in 21 new hires. With an efficient and easy to use document management system, no one will have to spend time looking through hundreds of individual files. Instead, you'll be able to located them just by typing a few words and making a few clicks.
HITS Document Management Process in St. Louis, MO
HITS utilizes our copyrighted DocuMiner® application in a three-phase operation for implementing document management for St. Louis, MO companies: Sort, scan, shred.
Once we receive your physical documents, we'll classify them in two ways: Scan, for the information you still need, and shred, for what you no longer need. As we assess the documents, we'll put together a full manifest list. Once we have your approval we'll make sure all information you need is digitized and the rest is securely destroyed.
After scanning, we'll perform data migration to convert the documents into your preferred digital medium: Tiff, PDF, JPG, PNG, or more. We can also convert the documents to either on-premises storage, cloud, or hybrid systems.
HITS caters to numerous different fields and document types, for example blueprint scanning for contractors, a variety of services for government entities, and our innovative STR8VIEW® system and monitoring strip scanning for hospitals and doctor's offices.
Click on the links below to see what other services we offer in St. Louis, MO:
- Large Format Scanning
- Information Management
- Government Records Management
- Electronic Health Records
- HIPAA Compliant Document Shredding
- STR8VIEW Document Scanning
- Federal Records Management
- Government Document Management
- Secure Destruction Services
- Medical Records Management
St. Louis, MO Document Management | HITS
HITS has been helping St. Louis, MO enterprises improve their internal operations and become more efficient for over two and a half decades. We have become an industry leader in St. Louis, MO information technology services with our cutting-edge technologies. We will walk you through the whole document management process, from preparation, to implementation, to secure destruction, and maintenance. Call HITS today at 314-837-4000 or contact us online for a free quote.