Document Management Creve Coeur, MO
Document Management in Creve Coeur, MO. Document management is an important aspect of making any Creve Coeur, MO business or enterprise more efficient and more productive. Paper documents are can get lost, or employees waste precious time searching through stacks of paper for something they're not sure is even there. A document management system will guarantee the security, compliance, and organization of information pertaining to you or your clients. For document management services in Creve Coeur, MO, get in touch with HITS today at 314-837-4000 or contact us online for a free quote.
What is Document Management in Creve Coeur, MO?
Document management is an automated software solution used to capture, track, recover, and collect digital or physical documents, frequently when a company wants to reduce dependency on paper. It is often considered a part of Enterprise Content Management, which is how a company or organization handles information from its creation to deletion or maintenance.
Successful document management will help your bottom-line and make your team more productive and prevent it from falling victim to many of the typical problems of paper document storage.
Benefits of Document Management in Creve Coeur, MO
Get Rid of Piles of Paper
When you move to digital systems, you won't have cabinets or boxes taking up any space. Office space is expensive, you don't want to take up valuable space unnecessarily. Paper storage can also feed the flames of a fire if one happens.
Mitigate Liability
Beyond reducing the spread of a fire, document management mitigates liability for your company's or clients' private data being accessed by someone you don't want it to be accessed by.
Furthermore, different fields operate under different oversight. Paper storage can make compliance harder; a 2019 Cold Spring Harbor Laboratory study reported that as many as 56% of healthcare providers are not currently HIPPA compliant. A database management system will ensure compliance by creating automated organization. We have experience implementing compliance for Creve Coeur, MO businesses with:
- FACTA
- SOX
- GLB
- ISO 9000
- The Privacy Act of 1974
- And more
Improved Access to Information
According to reporting from a Nintex survey, 49% of workers think it is too hard to locate documents, and 43% find that there are issues when trying to share documents. By digitizing your systems, your employees will be able to search for information on a keyboard and will be able to easily share it, even if a worker is working remotely. Document management is vital if you are incorporating remote work.
Cut Down on Costs
PriceWaterhouseCoopers stated that the price of locating just one misplaced paper document is $122, that most businesses misplace 7.5% of their documents, and 3% are filed in the wrong place. If your enterprise collects 10,000 documents annually, the potential financial burden for your organization could be as much as $128,100 annually.
Furthermore, most office space nationwide costs between $8 and $23/SQFT, and up to 15% of that could be physical storage of documents. You also can avoid spending money on the containers where the paper is stored.
Your Data Will Be Better Protected
If paper is lost, the information on it is likely gone. Additionally, a catastrophe like a flood might destroy them. With either on-premises or cloud storage you'll have backups. You can also more effectively impede unauthorized access.
Boost Efficiency
Ineffective document storage accounts for 21.3% of wasted time in organizations. In other words, for an organization in Creve Coeur, MO with 100 employees, moving to a digital system would boost production the same amount as bringing in 21 new hires. With all of your documents in one place and in a digital format, no one will have to waste time looking through hundreds of individual files. Instead, you'll be able to located them just by typing a few words and making a few clicks.
HITS Document Management Process in Creve Coeur, MO
HITS uses our proprietary DocuMiner® application in a three-phase system for carrying out document management for Creve Coeur, MO enterprises: Sort, scan, shred.
Once we are in possession your paper documents, we'll categorize them in two ways: Scan, for the information you still need, and shred, for information that is best destroyed. As we evaluate the data, we'll assemble a full manifest list. Once we have your approval we'll make sure all information you need is digitized and what's left is securely destroyed.
After we scan the documents, we'll implement data migration to convert the documents into your preferred format: Tiff, PDF, JPG, PNG, or more. We can then help you maintain and backup the information on either on-premises storage, cloud, or hybrid systems.
HITS provides document management to numerous different industries and document types, for example blueprint scanning for contractors, various services for government entities, and our revolutionary STR8VIEW® system and monitoring strip scanning for hospitals and doctor's offices.
Check out the links below to see what other services we offer in Creve Coeur, MO:
- Large Format Scanning
- Information Management
- Government Records Management
- Electronic Health Records
- HIPAA Compliant Document Shredding
- STR8VIEW Document Scanning
- Federal Records Management
- Government Document Management
- Secure Destruction Services
- Medical Records Management
Creve Coeur, MO Document Management | HITS
HITS has been helping Creve Coeur, MO enterprises catch up to the modern world and become more efficient for more than 25 years. We have become an industry leader in Creve Coeur, MO information technology services with our innovative proprietary software. We will walk you through the whole document management process, from preparation, to implementation, to secure destruction, and maintenance. Call HITS today at 314-837-4000 or contact us online for a free quote.