Document Management Brentwood, MO
Document Management in Brentwood, MO. Document management is an essential component of helping any Brentwood, MO company or enterprise save money and complete more tasks in less time. Paper documents are can get lost, or employees waste precious time searching through stacks of paper for something that might not be where it's supposed to be. A document management system will ensure the security, compliance, and organization of information pertaining to you or your clients. For document management services in Brentwood, MO, reach out to HITS today at 314-837-4000 or contact us online for a free quote.
What is Document Management in Brentwood, MO?
Document management is a process used to digitize, track, access, and maintain electronic or paper-based documents, often when a company wants to reduce reliance on paper. It is often seen as a component of Enterprise Content Management, which is how a business or enterprise handles information from its inception to deletion or maintenance.
Effective document management will help your bottom-line and make your team more productive and prevent it from falling victim to many of the common stumbling blocks of keeping information on paper.
Benefits of Document Management in Brentwood, MO
Get Rid of Piles of Records
When you move to digital systems, you won't have cabinets or boxes taking up any space. As the price of office space increases, it's important to free up that space for something else. Paper storage can also spread a fire in the event that one happens.
Beyond reducing the spread of a fire, document management mitigates liability for somebody else's sensitive data falling into the wrong hands.
Additionally, different fields operate under different oversight. Paper storage can make compliance harder; a 2019 Cold Spring Harbor Laboratory study reported that as many as 56% of hospitals and doctor's offices are not currently HIPPA compliant. A database management system will guarantee compliance by creating automated checklists. We have experience implementing compliance for Brentwood, MO organizations with:
Easier Access to Information
According to reporting from a Nintex survey, 49% of employees think it is too hard to find documents, and 43% have difficulties in sharing documents. By using a computerized documentation system, information will be at the tips of your employees' fingers, literally, even if a worker is working from home. Document management is key if you are incorporating remote work.
PriceWaterhouseCoopers stated that the cost of locating just one missing paper document is $122, on average enterprises misplace 7.5% of their documents, and 3% are filed in the wrong place. If your organization collects 10,000 documents annually, the potential financial burden for your company could be up to $128,100 a year.
Additionally, most office space nationwide costs between $8 and $23 per square foot, and up to 15% of that could be physical storage of documents. You also can avoid buying the containers where the paper is stored.
Your Documents Will Be Better Protected
If the paper version of a document is misplaced, rediscover the information and recreate the document. Furthermore, a natural disaster such as a tornado might destroy them. In a computerized system you'll have backups. You'll also be able to more easily dictate who has access.
Document challenges account for 21.3% of wasted time in organizations. To paint a better picture, for a company in Brentwood, MO that employs a hundred people, improving your document management system would see a production increase the same amount as hiring 21 new employees. With proper document management, you won't have to physically go to a storage room or unit and sift through mountains of paper. Instead, you'll be able to find them with a simple search.
HITS Document Management Process in Brentwood, MO
We'll go through your paper documents and sort them into two categories: Scan, for what you want to keep, and shred, for what you no longer need. As we assess the documents, we'll put together a complete manifest list. After, you'll review it and decide what documents you need to keep, and what needs to be securely destroyed.
After we scan the documents, we'll implement data migration to convert the documents into the digital medium of your choice: Tiff, PDF, JPG, PNG, or more. We can also convert the documents to either on-premises storage, cloud, or hybrid systems.
HITS caters to numerous different fields and document types, such as blueprint scanning for architectural firms, a variety of services for government entities, and our state-of-the-art STR8VIEW® system and monitoring strip scanning for hospitals and doctor's offices.
Take a look at the links below to see what other services we offer in Brentwood, MO:
- Information Management
- Government Records Management
- Electronic Health Records
- HIPAA Compliant Document Shredding
- STR8VIEW Document Scanning
- Federal Records Management
- Government Document Management
- Secure Destruction Services
- Medical Records Management
- Cloud Migration
Brentwood, MO Document Management | HITS
HITS has been helping Brentwood, MO businesses become more modern, more productive for more than 25 years. We have become an industry leader in Brentwood, MO information management with our innovative proprietary software. We will assist you through every step of your document management services, from preparation, to implementation, to secure destruction, and maintenance. Call HITS today at 314-837-4000 or contact us online for a free quote.