Document Management Falls Church, VA
Document Management in Falls Church, VA. Document management is a vital facet of making any Falls Church, VA company or organization more cost-effective and more productive. Paper documents are too often lost, or employees waste precious time searching through stacks of paper for something that might not be where it's supposed to be. A document management system will guarantee the security, compliance, and organization of information pertaining to you or your clients. For document management services in Falls Church, VA, call HITS today at 314-837-4000 or contact us online for a free quote.
What is Document Management in Falls Church, VA?
Document management is an automated software solution used to digitize, track, access, and store electronic or paper-based documents, often in order to move away from paper. It is often viewed as a part of Enterprise Content Management, which is how a company or organization manages information from its inception to deletion or storage.
Efficient document management will save you time and money and make your team more productive and prevent it from falling victim to many of the typical stumbling blocks of storing information on paper.
How Document Management Can Help Your Falls Church, VA Organization
Get Rid of Mountains of Records
When you move to digital systems, most of your employees won't even need drawers at their workstations. Office space is expensive, it's important to free up that space for something else. Paper storage can also spread a fire if one happens.
Mitigate Liability
Beyond reducing the spread of a fire, document management mitigates liability for your company's or clients' personal data falling into the wrong hands.
What's more, different fields have need to conform to different regulatory standards. Paper documents can impede compliance; a 2019 Cold Spring Harbor Laboratory study found that as many as 56% of healthcare providers are not currently HIPPA compliant. A database management system will verify compliance by implementing automated organization. We have experience implementing compliance for Falls Church, VA enterprises with:
- FACTA
- SOX
- GLB
- ISO 9000
- The Privacy Act of 1974
- And more
Faster Access to Information
According to data from a Nintex survey, 49% of employees struggle to find documents, and 43% encounter difficulties in sharing documents. By using a digital documentation system, information can be accessed and shared with just a few clicks, even if a worker is working remotely. Document management is imperative if you are moving to a remote workforce.
Lower Costs
PriceWaterhouseCoopers reported that the price of replacing a single misplaced document averages out to $122, that the majority of enterprises misplace 7.5% of their paper documents, and 3% are misfiled. If your enterprise creates 10,000 documents in a year, that means that using paper documentation could cost your company up to $128,100 a year.
Furthermore, office space in the U.S. costs on average of $8 and $23 per square foot, and up to 15% of that could be physical storage of documents. You also won't have to buy cabinets, boxes, or storage bins.
Your Information Will Be More Secure
If the paper version of a document is lost, you will have to get the information again. Furthermore, a natural disaster such as a flood might destroy them. With either on-premises or cloud storage the files can be recreated easily. The information will also be unavailable to people you do not want to have access.
Improve Efficiency
Ineffective document storage accounts for 21.3% of wasted time in companies. To paint a better picture, for a company in Falls Church, VA with 100 employees, improving your document management system would see a production increase the same amount as hiring 21 new employees. With proper document management, you won't have to physically go to a storage room or unit and sift through piles of paper. Instead, you can simply go to your digital database and easily click through files until you find the document you're looking for.
HITS Document Management Process in Falls Church, VA
HITS uses our proprietary DocuMiner® application in a three-phase process for implementing document management for Falls Church, VA businesses: Sort, scan, shred.
Once we receive your paper documents, we'll classify them in two ways: Scan, for what you want to hold on to, and shred, for information that is best destroyed. As we analyze the documents, we'll put together a complete manifest list. Once we have your approval we'll make sure all data you need is processed and what's left is securely destroyed.
After we scan the documents, we'll carry out data migration to convert the documents into your preferred format: Tiff, PDF, JPG, PNG, or more. We can then help you keep and backup the information on either on-premises storage, cloud, or hybrid systems.
HITS provides document management to many different industries and document types, such as blueprint scanning for construction firms, various services for government entities, and our revolutionary STR8VIEW® system and monitoring strip scanning for healthcare providers.
Click on the links below to see what other services we offer in Falls Church, VA:
- Large Format Scanning
- Information Management
- Government Records Management
- Electronic Health Records
- HIPAA Compliant Document Shredding
- STR8VIEW Document Scanning
- Federal Records Management
- Government Document Management
- Secure Destruction Services
- Medical Records Management
Falls Church, VA Document Management | HITS
HITS has been helping Falls Church, VA enterprises become more modern, more efficient for more than 25 years. We have become an industry leader in Falls Church, VA information technology services with our cutting-edge proprietary software. We will walk you through the whole document management process, from preparation, to implementation, to secure destruction, and maintenance. Call HITS today at 314-837-4000 or contact us online for a free quote.