Document Management Kansas City, KS
Document Management in Kansas City, KS. Document management is a crucial element of making any Kansas City, KS company or enterprise more cost-effective and more productive. Paper documents are can get lost, or employees waste valuable time searching through boxes for something that might not be where it's supposed to be. A document management system will ensure the security, compliance, and organization of information relating to you or your clients. For document management services in Kansas City, KS, call HITS today at 314-837-4000 or contact us online for a free quote.
What is Document Management in Kansas City, KS?
Document management is a process used to digitize, track, recover, and store electronic or paper-based documents, typically when a company wants to reduce reliance on paper. It is often viewed as a branch of Enterprise Content Management, which is how a company or organization manages the creation, collection, publication, and distribution of information.
Effective document management will improve your bottom-line and make your team more productive and stop it from falling victim to many of the common problems of paper document storage.
How Document Management Can Help Your Kansas City, KS Organization
Get Rid of Mountains of Records
When you stop relying on paper, most of your employees won't even need cabinets under their desks. As the price of office space rises, you don't want to take up valuable space when you don't need to. Paper storage can also be a fire hazard.
In addition to reducing the spread of a fire, document management mitigates liability for your company's or clients' sensitive data being accessed by someone you don't want it to be accessed by.
Additionally, different fields operate under different oversight. Paper storage can impede compliance; a 2019 Cold Spring Harbor Laboratory study stated that as many as 56% of healthcare providers may not be HIPPA compliant. A database management system will verify compliance by creating automated checklists. We have helped Kansas City, KS companies become more compliant with:
- ISO 9000
- The Privacy Act of 1974
- And more
Improved Access to Information
According to reporting from a Nintex survey, 49% of workers think it is too hard to locate documents, and 43% find that there are issues when trying to share documents. By having information in a digital format, information will be at the tips of your employees' fingers, literally, even if an employee is not in the office. Document management is key if you are moving to a remote workforce.
PriceWaterhouseCoopers stated that the price of finding just one lost document is $122, on average enterprises lose 7.5% of their paper documents, and 3% are misfiled. If your organization produces 10,000 documents annually, you could potentially be costing your enterprise as much as $128,100 a year.
Furthermore, the average cost of office space in the United States is between $8 and $23 per square foot, and up to 15% of that could be physical storage of documents. You also can avoid buying cabinets, boxes, or storage bins.
Your Data Will Be More Secure
If the paper version of a document is misplaced, the information on it is likely gone. Furthermore, a catastrophe like a fire might destroy them. In a computerized system the files can be recreated easily. The information will also be unavailable to people you do not want to have access.
Document challenges account for 21.3% of wasted time in organizations. In other words, for a company in Kansas City, KS that employs a hundred people, improving your document management system would see a production increase the same amount as hiring 21 new employees. With an efficient and easy to use document management system, you won't have to physically go to a storage room or unit and search through piles of paper. Instead, you can simply go to your digital database and easily click through files until you find the document you're looking for.
HITS Document Management Process in Kansas City, KS
HITS uses our proprietary DocuMiner® application in a three-stage operation for carrying out document management for Kansas City, KS businesses: Sort, scan, shred.
We'll go through your physical documents and sort them into two categories: Scan, for what you want to hold on to, and shred, for information that is best destroyed. As we assess the data, we'll assemble a full manifest list. After, you'll review it and decide what documents you need to keep, and what needs to be securely destroyed.
After scanning, we'll implement data migration to convert the documents into the digital medium of your choice: Tiff, PDF, JPG, PNG, or more. We can also convert the documents to either on-premises storage, cloud, or hybrid systems.
HITS provides document management to a variety of different industries and document formats, such as blueprint scanning for contractors, various services for government entities, and our state-of-the-art STR8VIEW® system and monitoring strip scanning for healthcare providers.
Click on the links below to learn more about the services we offer in Kansas City, KS:
- Federal Records Management
- Government Document Management
- Secure Destruction Services
- Medical Records Management
- Cloud Migration
- Go Paperless
- Records Management
- Digital Transformation
- Scanning Services
Kansas City, KS Document Management | HITS
HITS has been helping Kansas City, KS companies improve their internal operations and become more efficient for more than two and a half decades. We have become an industry leader in Kansas City, KS information technology services with our innovative technologies. We will assist you through every step of your document management services, from preparation, to implementation, to secure destruction, and maintenance. Call HITS today at 314-837-4000 or contact us online for a free quote.