Atlanta, GA

Microfilm Scanning Atlanta, GA

Microfilm Scanning Services Atlanta, GA. HITS specializes in archival and digitization services, helping you organize, preserve, and protect your data. Microfilm is now considered outdated, making it essential to secure your text and images on microfiche and microcards. Contact us for a quote or call 314-837-4000 to learn more about our Atlanta, GA, microfilm scanning capabilities and other document services.

Industries That Need Microfilm Scanning Services in Atlanta, GA

Microfilm scanning services play a vital role in helping industries protect and access their critical records. Digitizing microfilm collections enhances security, streamlines workflows, and preserves essential information for the future. Whether for historical archives or business efficiency, these services provide unmatched value across multiple fields. Common sectors include:

• Legal and Government Agencies: Microfilm scanning helps legal and government agencies digitize important records such as deeds, court files, and tax documents. This process ensures compliance with retention requirements, enhances accessibility, and safeguards materials from risks like physical damage, loss, or disasters such as fires and floods.
• Libraries and Archives: For libraries and archives, microfilm scanning ensures the long-term preservation of unique materials such as rare books, manuscripts, and historical documents. Digital files not only safeguard these items from physical damage but also provide enhanced accessibility, making collections easier to browse and study. This shift also significantly reduces the need for physical storage.
• Corporations and Businesses: Companies rely on microfilm scanning to digitize critical business records like payroll, HR documents, tax information, and financial reports. This transition helps streamline compliance, protects sensitive information, and improves internal workflows.
• Educational Institutions: Colleges, universities, and schools benefit from microfilm scanning to securely store and easily access student records, administrative documents, and research archives, ensuring a streamlined system that supports academic and institutional goals.
• Healthcare Providers: In the past, hospitals and clinics often stored patient records, insurance documentation, and medical research on microfilm to save space and secure information. A big part of this is maintaining compliance with health organizations and patient data privacy (HIPAA). Learn more about STR8VIEW® cloud-based document storage built for medical facilities.
• Financial Institutions: Storing contracts, transaction logs, and customer records on microfilm was once common for banks and insurance providers. Digital scanning reduces storage expenses, supports secure archiving, and enhances customer satisfaction with quick data access.

Whether preserving valuable records or boosting productivity with quick access to data, microfilm scanning services are an essential solution for the digital age.

We offer a variety of services for Atlanta, GA, organizations, including:

• Cloud-Based EHR Software
• Digital Preservation
• Legal Document Scanning Services
• Digital Archiving
• Blueprint Scanning Services
• Document Scanning Services
• EMR Systems
• Document Destruction Services
• Government Information Management System

What is Microfilm? | Atlanta, GA, Microfilm Scanning

Microfilm, an archival method using miniaturized photographic formats like rolls of film or microfiche sheets, emerged in the early 1900s. It provided a reliable, space-efficient way to preserve documents for extended periods.

Microfilm found widespread use in libraries, government offices, and corporate settings as a space-efficient way to archive significant records. Over time, it has been employed to protect everything from newspapers and books to legal files and corporate documentation for historical or compliance-related purposes.

While digital storage solutions have taken over much of the archival industry, microfilm remains a viable method of record-keeping for many organizations. Its durability and resistance to environmental factors, such as temperature fluctuations or magnetic interference, make it a reliable choice for long-term preservation of crucial documents. However, as more businesses and institutions look to streamline their operations and transition to digital formats, converting microfilm into digital documents has become increasingly important.

• 35mm Microfilm: Frequently used to store large documents such as newspapers, technical drawings, blueprints, and historical records. This format is ideal for preserving detailed imagery, making it well-suited for archiving large-scale files.
• 16mm Microfilm: Often used to store smaller documents like business records, invoices, and reports. This format offers a compact storage solution, maintaining legibility and providing easy access once converted to a digital format.
• Microfiche: A flat sheet of film that holds multiple images arranged in a grid format. Typically used for archiving legal documents, bank information, and other essential records, microfiche is ideal for preserving a large number of documents in a small physical space.
• Aperture Cards: Microfilm frames mounted onto punch cards. These cards are often used for archiving engineering drawings, technical schematics, or other blueprints. The physical card format allows for easy handling and indexing of technical materials.
• Roll Film: Continuous reels of microfilm capable of storing thousands of sequential images. Perfect for archiving large collections of related documents, roll film offers efficient storage and easy retrieval of extensive information.
• Cartridge-Based Microfilm: Stored in protective cartridges to facilitate easy handling and secure storage. Common in libraries and archives, this format ensures that collections are preserved in an organized and stable way for long-term use.

Though digital formats offer faster access and superior search features, microfilm continues to serve as a long-lasting and dependable preservation solution. HITS can help digitize your entire collection of microfilm records, whether they’re in boxes or warehouses, and make them easily accessible. Contact our team today for a quote and more details about our services.

Microfilm Scanning Services in Atlanta, GA

Microfilm and microfiche were once the gold standard for storing information, but digital conversion is now essential for modern use. Microfilm conversion and digitization turn reels of film into easy-to-access digital files. Likewise, microfiche conversion and digitization protect card-based records and make managing them simpler in a digital world.

Microfilm scanning is a careful process that prioritizes the integrity and long-term preservation of documents. Below are the key steps HITS implements to ensure robust data security and effective management:

1. Assessment: The process begins with a thorough examination of the microfilm to evaluate its condition, type, and any unique characteristics. This step determines the best scanning equipment and techniques to use. For older or fragile microfilm, specialized handling methods may be required to prevent damage during scanning.
2. Preparation: Prior to scanning, the microfilm is thoroughly cleaned to remove any dust, dirt, or particles that could compromise the image quality. The film is also carefully inspected for physical damage, such as tears or scratches, and organized to ensure a smooth scanning process.
3. Scanning: The microfilm is digitized at high resolution. Most scanning processes involve Optical Character Recognition (OCR) technology, which converts text into searchable and editable digital files. This step ensures that the final output captures every detail while making sure its easy to retrieve specific information.
4. Quality Control: Every image is carefully reviewed for clarity, accuracy, and proper alignment. Any discrepancies are corrected to ensure the final files meet the highest standards. Indexing is also performed to ensure documents are organized efficiently and easily searchable.
5. Output Options and Deliverables: Files are then delivered in the format best suited to the client’s needs. Common file formats include PDF, TIFF, and JPEG (JPG) that can be indexed and searched from your device of choice.

Each step of the microfilm scanning process is essential for transforming physical records and films into reliable, high-quality digital assets. By following a structured and professional workflow, organizations can preserve their information for generations while improving accessibility and efficiency in document management.

Why HITS for Microfilm Scanning in Atlanta, GA?

HITS brings over 25 years of expertise in information management, covering all sectors from public and private to federal organizations. We adhere to regulatory standards, including the FTC and ISO 9000. Our goal is to protect and preserve your critical information in accessible, usable forms for years to come. Contact us for a quote or call 314-837-4000 to find out more about our services in Atlanta, GA.