Document Management Richmond Heights, MO

Document Management in Richmond Heights, MO. Document management is an essential facet of making any Richmond Heights, MO business or enterprise more cost-effective and more productive. Paper documents are can get lost, or employees waste valuable time searching through stacks of paper for something they're not sure is even there. A document management system will ensure that all of your data is secure, easy to access, and that its storage conforms to regulatory oversight. For document management services in Richmond Heights, MO, reach out to HITS today at 314-837-4000 or contact us online for a free quote.

What is Document Management in Richmond Heights, MO?

Document management is a process used to capture, track, recover, and collect digital or paper-based documents, typically when a company wants to reduce paper. It is often considered a part of Enterprise Content Management, which is how a business or organization handles information from its creation to deletion or maintenance.

Efficient document management will help your bottom-line and make your team more productive and stop it from succumbing to many of the typical snags of keeping information on paper.

Benefits of Document Management in Richmond Heights, MO

Get Rid of Stacks of Paper

When you move to digital systems, you won't have cabinets or boxes taking up any space. As the price of office space increases, it's important to free up that space for something else. Paper storage can also spread a fire in the event that one happens.

Diminish Liability

In addition to reducing the spread of a fire, document management mitigates liability for somebody else's sensitive data being accessed by someone you don't want it to be accessed by.

What's more, different industries have need to obey different compliance standards. Paper storage can make compliance more difficult; a 2019 Cold Spring Harbor Laboratory study reported that over 50% of healthcare providers may not be HIPPA compliant. A database management system will ensure compliance by creating automated operations. We have helped Richmond Heights, MO businesses become more compliant with:

Improved Access to Information

According to reporting from a Nintex survey, 49% of employees think it is too hard to find documents, and 43% encounter difficulties in sharing documents. By using a digital documentation system, information can be accessed and shared with just a few clicks, even if a worker is working from home. Document management is key if you are incorporating remote work.

Lower Costs

PriceWaterhouseCoopers reported that the cost of locating a single lost document averages out to $122, that most organizations misplace 7.5% of their documents, and 3% are misfiled. If your organization produces 10,000 documents in a year, you could potentially be costing your business as much as $128,100 a year.

Furthermore, most office space nationwide costs between $8 and $23/SQFT, and up to 15% of that could be physical storage of documents. You also won't have to spend money on the containers where the paper is stored.

Your Documents Will Be Better Protected

If a paper document is missing, the information on it is likely gone. Beyond that, a catastrophe such as a fire could destroy them. With either on-premises or cloud storage you'll have backups. You'll also be able to more effectively control who has access.

Boost Efficiency

Ineffective document storage accounts for 21.3% of wasted time in organizations. To paint a better picture, for an organization in Richmond Heights, MO with 100 employees, improving your document management system would be akin to hiring 21 new employees. With all of your documents in one place and in a digital format, no one will have to spend time looking through hundreds of individual files. Instead, you'll be able to located them just by typing a few words and making a few clicks.

HITS Document Management Process in Richmond Heights, MO

HITS utilizes our patent-pending DocuMiner® application in a three-step system for implementing document management for Richmond Heights, MO companies: Sort, scan, shred.

Once we are in possession your paper documents, we'll categorize them in two ways: Scan, for the information you still need, and shred, for what you no longer need. As we assess the documents, we'll assemble a complete manifest list. After, you'll review it and decide what documents you need to keep, and what needs to be securely destroyed.

After scanning, we'll perform data migration to convert the documents into the digital medium of your choice: Tiff, PDF, JPG, PNG, or more. We can also convert the documents to either on-premises storage, cloud, or hybrid systems.

HITS caters to numerous different sectors and document types, such as blueprint scanning for architectural firms, various services for government entities, and our innovative STR8VIEW® system and monitoring strip scanning for hospitals and doctor's offices.

Click on the links below to learn more about the services we offer in Richmond Heights, MO: