Kansas City, MO

Microfilm Scanning Kansas City, MO

Microfilm Scanning Services Kansas City, MO. With a variety of archival and digitization solutions, HITS can assist in organizing, consolidating, and safeguarding your data. Since microfilm is now an outdated storage medium, it's more important than ever to preserve your text and photos on microfiche and microcards. Contact us online for a quote or reach out directly at 314-837-4000 to learn more about our Kansas City, MO, microfilm scanning and other document services.

Industries That Need Microfilm Scanning Services in Kansas City, MO

Microfilm scanning services are indispensable for industries that prioritize the preservation and accessibility of critical records. Converting microfilm into digital formats allows organizations to improve efficiency, bolster security, and safeguard their archives for future use. Whether preserving historical documents or optimizing modern workflows, this service offers significant benefits across various sectors. Common sectors include:

• Legal and Government Agencies: Important documents like deeds, tax records, and court filings are often stored on microfilm by legal and government bodies. Scanning these records enhances accessibility while ensuring they are protected from risks such as deterioration, loss, or disaster-related damage.
• Libraries and Archives: Microfilm scanning plays a key role in preserving rare and historical collections housed in libraries and archives. By converting microfilm into digital files, institutions protect their valuable materials from physical deterioration and offer broader access to their collections. Additionally, transitioning to digital storage reduces the physical space required for archival preservation.
• Corporations and Businesses: By digitizing payroll, HR records, tax documents, and financial statements, businesses benefit from secure storage, simplified retrieval, and improved workflows, while also meeting regulatory compliance requirements.
• Educational Institutions: For schools, colleges, and universities, microfilm scanning transforms archived records like student files, research materials, and administrative documents into digital assets. This enhances security, retrieval speed, and overall operational effectiveness.
• Healthcare Providers: Hospitals and clinics traditionally used microfilm for patient data, insurance forms, and medical research. Digitization now improves efficiency and supports HIPAA compliance. Learn more about STR8VIEW®, a cloud-based solution for healthcare providers.
• Financial Institutions: For banks and insurers, microfilm scanning transforms physical archives of contracts and transaction histories into accessible digital formats. This shift lowers storage costs and enables quicker retrieval, leading to improved customer interactions and operational efficiency.

Microfilm scanning services bridge the gap between preserving the past and meeting modern needs, offering faster data retrieval and improved efficiency in a digital-first world. Learn more about these services today.

We offer a variety of services for Kansas City, MO, organizations, including:

• Digital Preservation
• Legal Document Scanning Services
• Digital Archiving
• Blueprint Scanning Services
• Document Scanning Services
• EMR Systems
• Document Destruction Services
• Government Information Management System
• Document Management System

What is Microfilm? | Kansas City, MO, Microfilm Scanning

Microfilm refers to the practice of preserving documents in a miniature photographic format on rolls of film or microfiche sheets. Originating in the early 1900s, it offered an innovative way to save space while ensuring the longevity of critical records.

Libraries, government agencies, and businesses embraced microfilm as a space-saving method to archive critical materials. This format proved invaluable for preserving items like newspapers, books, legal documents, and corporate records, ensuring their availability for historical reference or compliance needs.

Despite the rise of digital storage options, microfilm continues to serve as a reliable record-keeping method for many organizations. Known for its durability and resistance to environmental variables, such as temperature shifts and magnetic interference, microfilm is an excellent option for long-term document preservation. However, as organizations move toward digital workflows, converting microfilm into digital formats is gaining importance for efficiency and accessibility.

• 35mm Microfilm: Commonly used for archiving large-scale documents like newspapers, engineering schematics, blueprints, and historical records. Its capacity to store high-resolution images makes it perfect for preserving large, detailed materials.
• 16mm Microfilm: Historically used for storing smaller, "loose" documents like business records, invoices, and reports. It provides a compact solution for storing documents while maintaining legibility and ease of access when digitized.
• Microfiche: A flat sheet of film that contains multiple images organized in a grid pattern. Commonly used for storing legal documents, bank records, and other important materials, microfiche is a compact and efficient way to preserve numerous documents in a minimal physical space.
• Aperture Cards: Microfilm images mounted on punch cards, primarily used for storing engineering drawings, technical schematics, and blueprints. The card format enhances the ability to organize and quickly retrieve technical materials.
• Roll Film: Microfilm stored on continuous reels, designed to hold thousands of sequential images. This method is perfect for archiving large sets of related documents, making it easy to store and retrieve vast amounts of information.
• Cartridge-Based Microfilm: Stored in protective cartridges for easy handling and secure storage. This format is widely used in libraries and archives to preserve collections in an organized, stable manner, ensuring long-term accessibility.

While digital formats provide faster access and improved searchability, microfilm still serves as a durable medium that withstands the test of time. HITS can help you digitize boxes or even warehouses full of microfilm records, transforming physical materials into accessible digital assets. Contact our team today for a quote and more information about our services.

Microfilm Scanning in Kansas City, MO

Microfilm and microfiche were once the gold standard for storing information, but digital conversion is now essential for modern use. Microfilm conversion and digitization turn reels of film into easy-to-access digital files. Likewise, microfiche conversion and digitization protect card-based records and make managing them simpler in a digital world.

Microfilm scanning is a detailed and meticulous procedure to protect document integrity and long-term preservation. Below are a few of the common steps HITS would take to ensure data security and management:

1. Assessment: Initially, the microfilm undergoes a comprehensive review to determine its condition, type, and any special features. This assessment ensures that the appropriate scanning equipment and methods are chosen. For older or delicate microfilm, extra care is taken to handle it safely, preventing potential harm during scanning.
2. Preparation: The microfilm is meticulously cleaned to eliminate dust, debris, and contaminants that could affect image clarity. Additionally, the film is carefully organized and inspected for any physical damage, such as tears or scratches, before scanning begins.
3. Scanning: The microfilm is digitized at a high resolution to preserve all the details. During this step, Optical Character Recognition (OCR) is often applied, converting the text into searchable and editable digital files. This ensures the final output retains every detail and is easily searchable for specific content.
4. Quality Control: Each image is inspected for clarity, alignment, and accuracy. Any inconsistencies are corrected to ensure the files meet the highest quality standards. Indexing is also applied to ensure proper organization and to make the documents searchable.
5. Output Options and Deliverables: The completed files are provided in the format that best suits the client's preferences, such as PDF, TIFF, or JPEG (JPG), which can be indexed and searched efficiently on your chosen device.

Every step in the microfilm scanning process is vital for transforming physical records into reliable, high-quality digital assets. By following a structured, professional workflow, organizations can safeguard their information for the future while enhancing both accessibility and efficiency in document management.

Why HITS for Microfilm Scanning in Kansas City, MO?

HITS has over 25 years of experience providing information management solutions to the public, private, and federal sectors. We comply with the FTC, ISO 9000, and other regulations. Our mission is to preserve your information in accessible formats for future use. Contact us for a quote or call 314-837-4000 to learn more about our microfilm scanning services in Kansas City, MO.