Kansas City, KS

Microfilm Scanning Kansas City, KS

Microfilm Scanning Services Kansas City, KS. HITS specializes in archival and digitization services, helping you organize, preserve, and protect your data. Microfilm is now considered outdated, making it essential to secure your text and images on microfiche and microcards. Contact us for a quote or call 314-837-4000 to learn more about our Kansas City, KS, microfilm scanning capabilities and other document services.

Industries That Need Microfilm Scanning Services in Kansas City, KS

Microfilm scanning services are indispensable for industries that prioritize the preservation and accessibility of critical records. Converting microfilm into digital formats allows organizations to improve efficiency, bolster security, and safeguard their archives for future use. Whether preserving historical documents or optimizing modern workflows, this service offers significant benefits across various sectors. Common sectors include:

• Legal and Government Agencies: Important documents like deeds, tax records, and court filings are often stored on microfilm by legal and government bodies. Scanning these records enhances accessibility while ensuring they are protected from risks such as deterioration, loss, or disaster-related damage.
• Libraries and Archives: Microfilm scanning plays a key role in preserving rare and historical collections housed in libraries and archives. By converting microfilm into digital files, institutions protect their valuable materials from physical deterioration and offer broader access to their collections. Additionally, transitioning to digital storage reduces the physical space required for archival preservation.
• Corporations and Businesses: Microfilm scanning is a key solution for businesses aiming to digitize critical documents like tax filings, payroll data, and HR records. This process ensures data security, aids compliance, and optimizes internal processes.
• Educational Institutions: Microfilm scanning helps educational institutions digitize student records, research archives, and administrative files. This provides secure storage, simplifies access for faculty and staff, and supports academic growth and administrative efficiency.
• Healthcare Providers: Historically, hospitals and clinics relied on microfilm to store critical documents like patient files and insurance forms securely. Digitization streamlines data management while maintaining HIPAA compliance. Explore STR8VIEW® for healthcare storage solutions.
• Financial Institutions: Storing contracts, transaction logs, and customer records on microfilm was once common for banks and insurance providers. Digital scanning reduces storage expenses, supports secure archiving, and enhances customer satisfaction with quick data access.

Microfilm scanning services bridge the gap between preserving the past and meeting modern needs, offering faster data retrieval and improved efficiency in a digital-first world. Learn more about these services today.

We offer a variety of services for Kansas City, KS, organizations, including:

• Blueprint Scanning Services
• Document Scanning Services
• EMR Systems
• Document Destruction Services
• Government Information Management System
• Document Management System
• Large Format Scanning
• Information Management
• Government Records Management

What is Microfilm? | Kansas City, KS, Microfilm Scanning

Microfilm is a space-efficient technique that stores documents in miniaturized photographic formats, including rolls of film and microfiche. Created in the early 1900s, it was designed to safeguard records in a durable, compact medium.

Widely adopted by libraries, government institutions, and businesses, microfilm offered a practical solution for storing vast amounts of information without consuming significant space. From newspapers and books to legal records and corporate documents, it became a trusted medium for historical preservation and regulatory compliance.

Although digital storage solutions have largely replaced microfilm in many archival applications, it remains an essential method for record-keeping in various industries. Microfilm's resilience to environmental factors like temperature changes and magnetic interference makes it a dependable choice for preserving critical documents long-term. However, as businesses and institutions increasingly seek digital solutions to streamline operations, converting microfilm to digital formats is becoming a priority.

• 35mm Microfilm: Frequently used to store large documents such as newspapers, technical drawings, blueprints, and historical records. This format is ideal for preserving detailed imagery, making it well-suited for archiving large-scale files.
• 16mm Microfilm: Traditionally used for archiving smaller, "loose" documents such as business records, invoices, and reports. It offers a space-efficient way to preserve documents while ensuring readability and accessibility when digitized.
• 16mm Microfilm: Historically used for storing smaller, "loose" documents like business records, invoices, and reports. It provides a compact solution for storing documents while maintaining legibility and ease of access when digitized.
• Microfiche: A flat sheet of film that stores multiple images arranged in a grid. It is commonly used for archiving important materials such as legal documents and bank information, providing an efficient and space-saving method for storing a large number of documents.
• Aperture Cards: Microfilm frames mounted onto punch cards. These cards are often used for archiving engineering drawings, technical schematics, or other blueprints. The physical card format allows for easy handling and indexing of technical materials.
• Roll Film: Continuous reels of microfilm that can store thousands of sequential images. Ideal for archiving extensive collections of related documents, roll film enables efficient storage and retrieval of large volumes of information.
• Cartridge-Based Microfilm: Encased in protective cartridges for easy handling and storage. This format is commonly used in archives and libraries for collections that need to be preserved in a stable, organized manner for long-term accessibility.

While digital formats provide faster access and improved searchability, microfilm still serves as a durable medium that withstands the test of time. HITS can help you digitize boxes or even warehouses full of microfilm records, transforming physical materials into accessible digital assets. Contact our team today for a quote and more information about our services.

Microfilm Scanning in Kansas City, KS

While microfilm and microfiche have served as dependable storage methods for decades, converting them to digital formats is crucial today. Microfilm conversion and digitization allow rolls of film to become clear, organized digital files. Microfiche conversion and digitization similarly transform card-based archives into modern, accessible records.

Microfilm scanning is a detailed, precise procedure that focuses on preserving the integrity of documents and ensuring their long-term viability. Below are the key steps HITS follows to maintain both data security and optimal management:

1. Assessment: The process begins with a thorough inspection of the microfilm to assess its condition, type, and any specific attributes. This step helps identify the optimal scanning methods and equipment. For older or fragile microfilm, additional care is taken to ensure that the material remains intact during the scanning process.
2. Preparation: Microfilm is carefully cleaned to remove dust, debris, and other contaminants that could compromise image quality. The film is also organized and inspected for any physical issues like tears or scratches.
3. Scanning: The microfilm is scanned at high resolution to capture every intricate detail. Scanning often incorporates Optical Character Recognition (OCR), allowing the conversion of text into digital files that are both searchable and editable. This guarantees that the final digital output is easy to access and contains all relevant information.
4. Quality Control: Each image undergoes a thorough review for clarity, accuracy, and alignment. Any errors are corrected to ensure that the final output meets the highest standards of quality. Indexing is also done to ensure that documents are correctly organized and can be easily searched.
5. Output Options and Deliverables: The final files are provided in the most suitable format for the client’s needs. Common formats include PDF, TIFF, and JPEG (JPG), and can be indexed and easily searched on your device of choice.

Each stage of the microfilm scanning process is essential for turning physical records into secure, high-quality digital assets. With a structured, professional approach, organizations can protect their information for the future, while improving both accessibility and efficiency in document management.

Why HITS for Microfilm Scanning in Kansas City, KS?

HITS has over 25 years of experience providing information management solutions to the public, private, and federal sectors. We comply with the FTC, ISO 9000, and other regulations. Our mission is to preserve your information in accessible formats for future use. Contact us for a quote or call 314-837-4000 to learn more about our microfilm scanning services in Kansas City, KS.