Arlington, VA

Microfilm Scanning Arlington, VA

Microfilm Scanning Services Arlington, VA. With a variety of archival and digitization solutions, HITS can assist in organizing, consolidating, and safeguarding your data. Since microfilm is now an outdated storage medium, it's more important than ever to preserve your text and photos on microfiche and microcards. Contact us online for a quote or reach out directly at 314-837-4000 to learn more about our Arlington, VA, microfilm scanning and other document services.

Industries That Need Microfilm Scanning Services in Arlington, VA

Microfilm scanning services have revolutionized document management by transforming archived records into accessible digital formats. Industries that depend on preserving important documents benefit from streamlined processes, improved security measures, and the assurance of long-term accessibility. This technology supports a wide range of applications, from historical archiving to modernizing workflows. Common sectors include:

• Legal and Government Agencies: Deeds, court records, tax documents, and other sensitive materials are often stored on microfilm to comply with long-term retention requirements. Scanning these documents improves accessibility and protects them from physical deterioration or loss during, for example, a fire or flood.
• Libraries and Archives: Libraries and archives benefit greatly from microfilm scanning by transforming collections of rare documents and newspapers into accessible digital formats. This process protects fragile originals from excessive handling while expanding access for researchers and readers. Digital storage options also provide a space-saving solution compared to traditional microfilm storage systems.
• Corporations and Businesses: Companies rely on microfilm scanning to securely store and access vital documents, including payroll records, HR files, and financial data. Digitization supports compliance efforts and streamlines daily operations.
• Educational Institutions: Colleges, universities, and schools benefit from microfilm scanning to securely store and easily access student records, administrative documents, and research archives, ensuring a streamlined system that supports academic and institutional goals.
• Healthcare Providers: Hospitals and clinics traditionally used microfilm for patient data, insurance forms, and medical research. Digitization now improves efficiency and supports HIPAA compliance. Learn more about STR8VIEW®, a cloud-based solution for healthcare providers.
• Financial Institutions: For banks and insurers, microfilm scanning transforms physical archives of contracts and transaction histories into accessible digital formats. This shift lowers storage costs and enables quicker retrieval, leading to improved customer interactions and operational efficiency.

Whether preserving valuable records or boosting productivity with quick access to data, microfilm scanning services are an essential solution for the digital age.

We offer a variety of services for Arlington, VA, organizations, including:

• Digital Preservation
• Legal Document Scanning Services
• Digital Archiving
• Blueprint Scanning Services
• Document Scanning Services
• EMR Systems
• Document Destruction Services
• Government Information Management System
• Document Management System

What is Microfilm? | Arlington, VA, Microfilm Scanning

Microfilm is a method of storing documents in a miniaturized photographic format on rolls of film or flat sheets known as microfiche. This technique was first developed in the early 20th century as a way to preserve documents in a space-saving, long-lasting medium.

Microfilm quickly gained popularity for archiving essential materials, especially among libraries, government agencies, and businesses aiming to store extensive records while conserving physical space. It has been used to preserve newspapers, books, legal documents, corporate files, and other materials vital for historical or compliance purposes.

While digital storage has become the preferred method for archiving, microfilm still plays a crucial role in document preservation for many industries. Its resistance to environmental factors such as temperature extremes and magnetic disturbances makes it a reliable choice for safeguarding critical records. However, as more organizations embrace digital solutions, converting microfilm to digital formats has become an essential task for improving accessibility and efficiency.

• 35mm Microfilm: Frequently used to store large documents such as newspapers, technical drawings, blueprints, and historical records. This format is ideal for preserving detailed imagery, making it well-suited for archiving large-scale files.
• 16mm Microfilm: Traditionally used for archiving smaller "loose" documents like business records, invoices, and reports. This format offers a space-efficient way to preserve documents and ensures easy retrieval when digitized.
• Microfiche: A flat sheet of film containing multiple images arranged in a grid format, often used for storing legal documents, bank records, and other key materials. Its compact design makes it an ideal option for archiving a large volume of documents in limited physical space.
• Aperture Cards: Microfilm frames mounted on punch cards, often used to archive technical schematics, engineering drawings, and blueprints. This format makes it simple to index and handle specialized technical documents for easy access.
• Roll Film: Continuous reels of microfilm that store thousands of sequential images. A great choice for archiving large volumes of related documents, roll film simplifies the process of storing and retrieving extensive information.
• Cartridge-Based Microfilm: Encased in protective cartridges for easy handling and storage. This format is commonly used in archives and libraries for collections that need to be preserved in a stable, organized manner for long-term accessibility.

Digital formats offer quicker access and improved search functions, but microfilm continues to be a reliable and long-lasting preservation method. HITS can assist with converting vast amounts of microfilm—whether boxes or entire warehouses—into digital formats that are easy to access. Contact us today for a quote and more information on our services.

Microfilm Scanning Services in Arlington, VA

While microfilm and microfiche have served as dependable storage methods for decades, converting them to digital formats is crucial today. Microfilm conversion and digitization allow rolls of film to become clear, organized digital files. Microfiche conversion and digitization similarly transform card-based archives into modern, accessible records.

Microfilm scanning involves a precise and methodical process to safeguard document integrity and ensure long-term preservation. Here are some of the key steps HITS takes to ensure the security and proper management of your data:

1. Assessment: The process starts with a detailed evaluation of the microfilm to assess its condition, type, and any specific characteristics. This step helps determine the most suitable scanning equipment and techniques. For fragile or deteriorating microfilm, specialized handling procedures are implemented to avoid any damage during the scanning process.
2. Preparation: Prior to scanning, the microfilm is thoroughly cleaned to remove any dust, dirt, or particles that could compromise the image quality. The film is also carefully inspected for physical damage, such as tears or scratches, and organized to ensure a smooth scanning process.
3. Scanning: The microfilm is digitized at a high resolution to preserve all details. Most scanning procedures incorporate Optical Character Recognition (OCR) technology, which transforms text into searchable and editable digital files. This process ensures that the final output is both accurate and easy to search for specific information.
4. Quality Control: Each image is inspected for clarity, alignment, and accuracy. Any inconsistencies are corrected to ensure the files meet the highest quality standards. Indexing is also applied to ensure proper organization and to make the documents searchable.
5. Output Options and Deliverables: The digitized files are delivered in the format that best suits the client’s needs. Popular formats include PDF, TIFF, and JPEG (JPG), which can be easily indexed and searched on your preferred device.

Each step of the microfilm scanning process is essential for transforming physical records and films into reliable, high-quality digital assets. By following a structured and professional workflow, organizations can preserve their information for generations while improving accessibility and efficiency in document management.

Why HITS for Microfilm Scanning in Arlington, VA?

HITS has more than 25 years of experience in information management. Our capabilities cross all sectors of public, private, and federal sectors. We provide agency compliance with the FTC, ISO 9000, and other regulations. It's our job to protect and preserve your information in accessible forms for future use. You can contact us online for a quote or give us a call at 314-837-4000 to learn more about Arlington, VA, microfilm scanning and our other services.