Federal Government Document Management Tulsa, OK
Federal Government Document Management Tulsa, OK. The desire for federal government agencies to electronically manage their documents has turned into a critical need. In 2018, the then-President's administration published a report entitled "Delivering Government Solutions in the 21st Century, which detailed an expansive program to slim down and reorganize the federal government and improve its efficiency. While a number of its proposals never came to pass, a proposal that was approved is to move all federal records and business processes to a paperless environment by December 31, 2022. The government has even ordered the National Archives and Records Administration (NARA) not to accept any paper record after this date. Additional guidance has been provided by the Office of Management and Budget (OMB) by way of Memorandum M-19-21: this set out a framework that Tulsa, OK federal government agencies should follow to achieve this goal. By the end of 2022, the OMB has mandated that "Federal agencies will manage all permanent records in an electronic format and with appropriate metadata", and all temporary records must be either in electronic formats or stored in commercial facilities.
As an industry leader in data management solutions for three decades, HITS is ideally situated to help federal government agencies in Tulsa, OK achieve their document management requirements. Our eight-step document scanning procedure includes an industry-exclusive audit trail process that guarantees each document is processed to your standards. We offer technology that meets Department of Defense (DoD) 5015.2 STD specifications and all NARA standards, proven successful, and easy to use. Best of all, our products are backed by a customer service team that gets your needs and provides friendly customer service. Contact us today online, by dialing 202-793-2200 for our Washington, D.C. office, or by calling 314-837-4000 to speak with a member of our team and find out more about our full offering of Tulsa, OK Universal Electronic Records Management (ERM) services.
Proven Document Management Tools
When looking for a digital document transformation partner, ask yourself: What is your office or department's primary objective in document management? Do you need a platform that makes it easy for you to access and upload documents? Do you need your documents to be available anytime and on any platform? Do you need a custom-built document storage platform, would like to transition to one that has already been built and is used by private-sector companies of all sizes, or do you already have a software system that works for you? Crucially, you will need a document management partner who takes security as seriously as you do, that will safely dispose of any unneeded documents, and prevent sensitive material from falling into the wrong hands.
HITS offers proven, secure solutions for your Tulsa federal government department or office's document management requirements. Our Paperless To Go system indexes every one of your documents and provides complete metadata, cataloging, and tracking services. You can rest assured that all your files are transferred over into a new format and given proper metadata, mandated by the OMB memorandum. Paperless To Go works with any Electronic Document Management System (EDMS), including our own Str8view® software, or you can choose to have your documents saved to a hard drive. Most importantly, documents can be viewed instantly from any device and the entire process is 100% secure and protected.
For applications where your Tulsa, OK department or office needs to preserve certain documents and can get rid of others, DocuMiner® from HITS is the answer. Our staff analyzes all your documents in real time and files them into two categories: Scan or Shred. We give you a full manifest of all your files that your department or office can look over, and once you sign off on this list documents that are not required are securely shredded. The documents you have decided to keep are scanned and entered into your preferred EDMS, which digitizes your documents to NARA/OMB standards, archives and secures them for years to come, and permits instant access from all devices.
When Document Security Is Critical
At most federal government departments and agencies in Tulsa, OK, keeping documents secure and avoiding leaks is a mission-critical task. Proprietary information can easily slip into the wrong hands and influence all facets of governmental operations. Whether hacks, leaks, or espionage, secure electronic document handling is a national security manner and should be treated accordingly.
The document management specialists at HITS realize the importance of document security and confidentiality, and as a result give you full document management security included in everything they do. Our HITS Kit document shipping service boasts end-to-end security, so you can rest easy knowing that documents sent to our central facility for scanning will not be intercepted. Once scanned, we use an eight-step audit trail process to guarantee that your documents will not be lost and that you can have total control of the audit process. HITS' DocuMiner® platform is hosted on proven, FedRAMP Moderate certified AWS infrastructure. We are fully committed to robust security and all our electronic document management platforms meet FERPA, DoD 5015.2, VPAT Section 508, and CISPE standards for encryption and data protection.
Call Tulsa, OK Federal Government Electronic Document Management Experts | HITS
With the deadline nearing for federal government agencies and departments in Tulsa, OK to go paperless and digitize existing paper documents, partnering with trusted document management experts is imperative. The seasoned Tulsa document services staff at HITS have helped private sector firms of all types, from hospitals to universities to Fortune 500 corporations, reimagine their data management plan and create future-proof systems to store and access confidential material.
Our veteran Tulsa, OK electronic document management professionals are ready to help your federal government department, office, or agency meet the OMB's deadline to transition your document management to a fully paperless platform. Call our Washington, DC office today at 202-793-2400, our main office at 314-837-4000, or contact us online to speak with our team and learn more about how HITS reimagines your Tulsa, OK federal government document management.