Federal Government Document Management Topeka, KS
Federal Government Document Management Topeka, KS. The request for federal government agencies to digitally manage their documents is quite literally a necessary task. In 2018, the then-President's administration published a report entitled "Delivering Government Solutions in the 21st Century, which laid out an expansive strategy to reduce and re-center the federal government and improve its efficiency. While many of its proposals never came to pass, one proposal that was put into place is to move all federal records and business processes to a paperless environment by December 31, 2022. The government has even ordered the National Archives and Records Administration (NARA) not to accept any paper record following this date. Supplementary guidance has been published by the Office of Management and Budget (OMB) in the form of Memorandum M-19-21: this illustrated a roadmap that Topeka, KS federal government agencies should follow to meet this goal. By the end of 2022, the OMB has ordered that "Federal agencies will manage all permanent records in an electronic format and with appropriate metadata", and all temporary records will be either in electronic formats or stored in commercial facilities.
As an industry leader in data management solutions for three decades, HITS is perfectly poised to help federal government agencies in Topeka, KS achieve their paperless environment benchmarks. Our eight-step document scanning system includes an industry-exclusive audit trail process that ensures each document is scanned to your standards. We offer technology that meets Department of Defense (DoD) 5015.2 STD specifications and all NARA standards, proven successful, and easy to use. In addition, our products are backed by a customer support team that understands your needs and provides class-leading customer service. Contact us today online, by dialing 202-793-2200 for our Washington, D.C. office, or by calling 314-837-4000 to speak with a member of our team and find out more about our complete range of Topeka, KS Universal Electronic Records Management (ERM) services.
Dependable Document Management Tools
When looking for a digital document transformation partner, you should ask these questions: What does your office need most out of a document management service? Do you want a platform that easily allows for you to upload and view your documents? Do you need your documents to be available anytime and on any platform? Are you needing a custom-built environment for your paperless document storage, would like to transition to one that has already been built and is used by private-sector companies of all sizes, or has your office already found a document management system? Crucially, you will need a document management partner who takes security as seriously as you do, that will safely get rid of any unneeded documents, and prevent sensitive material from falling into the wrong hands.
HITS offers proven, secure solutions for your Topeka federal government department or office's document management requirements. Our Paperless To Go system indexes all your documents and provides complete cataloging, tracking, and metadata services. You can rest assured that all your files are transferred over into a new format and given proper metadata, which is mandated by the OMB memorandum. Paperless To Go works with any Electronic Document Management System (EDMS), including our own Str8view® software, or you can have documents saved on a secure hard drive. Most importantly, documents can be viewed instantly from any device and the entire process is 100% secure and protected.
When your Topeka, KS department or office needs to preserve certain documents and can get rid of others, DocuMiner® from HITS is your ideal solution. Our staff analyzes all your documents in real time and separates them into two groups: Scan or Shred. We send you a full manifest of all your files that your department or office can look over, and once you sign off on this list documents that are surplus to requirements are securely shredded. The documents you need to keep are scanned and entered into your preferred EDMS, which digitizes your documents to NARA/OMB requirements, archives and secures them for the future, and permits instant access from all devices.
When Document Security Is Paramount
At most federal government agencies and offices in Topeka, KS, document security and avoiding compromised systems is a high-priority task. Sensitive information can easily fall into the wrong hands and affect all parts of governmental operations. Whether leaks, espionage, or hacks, secure electronic document handling is a national security manner and should be treated with all due care.
The document management specialists at HITS understand the importance of document security and confidentiality, and as such provide full document management security in all their projects. Our HITS Kit document shipping service is secure from end to end, so you can rest assured that documents sent to our central facility for scanning will not be intercepted. Once scanned, we use an eight-step audit trail process to ensure that your documents will not go missing and that you can have full control of the audit process. HITS' DocuMiner® platform is hosted on trusted, FedRAMP Moderate certified AWS infrastructure. We are fully invested in robust security and all our electronic document management platforms meet DoD 5015.2, FERPA, CISPE, and HITECH Act standards for encryption and data protection.
Call Topeka, KS Federal Government Electronic Document Management Experts | HITS
With the deadline nearing for federal government agencies and departments in Topeka, KS to fully digitize their documents and move them to a paperless environment, working with a trusted document management partner is imperative. The veteran Topeka document services staff at HITS have assisted private sector firms of all types, from universities to Fortune 500 corporations to hospitals, reimagine their data management plan and create dependable systems to store and access confidential material.
Our veteran Topeka, KS electronic document management professionals are ready to help your federal government department, office, or agency meet the OMB's deadline to transition your document management to a fully cloud-based platform. Call our Washington, DC office today at 202-793-2400, our main office at 314-837-4000, or contact us online to speak with our team and learn more about how HITS reimagines your Topeka, KS federal government document management.