Federal Government Document Management Springfield, IL
Federal Government Document Management Springfield, IL. The need for federal government agencies to digitize their documents has now become a necessary task. In 2018, the then-President's administration published a report entitled "Delivering Government Solutions in the 21st Century, which laid out a comprehensive strategy to reduce and re-center the federal government and improve its efficiency. While several of its proposals never came to pass, one that was adopted is to move all federal business processes and records to a paperless environment by December 31, 2022. The government has even demanded the National Archives and Records Administration (NARA) not to accept any paper record following this date. More guidance has been provided by the Office of Management and Budget (OMB) by way of Memorandum M-19-21: this detailed a framework that Springfield, IL federal government agencies should follow to reach this goal. By the end of 2022, the OMB has mandated that "Federal agencies will manage all permanent records in an electronic format and with appropriate metadata", and all temporary records must be either in electronic formats or kept in commercial facilities.
As a market leader in data management solutions since 1994, HITS is ideally situated to help federal government agencies in Springfield, IL meet their paperless environment requirements. Our eight-step document scanning procedure includes an exclusive audit trail process that ensures each document is processed to your requirements. We offer technology that meets Department of Defense (DoD) 5015.2 STD specifications and all NARA standards, proven successful, and easy to use. Most importantly, our products are backed by a customer support team that gets your needs and offers exceptional customer service. Contact us today online, by dialing 202-793-2200 for our Washington, D.C. office, or by calling 314-837-4000 to speak with a member of our team and find out more about our full offering of Springfield, IL Universal Electronic Records Management (ERM) services.
Proven Document Management Tools
When looking for a digital document transformation partner, you should ask these questions: What is your office or department's primary objective in document management? Do you want a platform that allows for easy access and uploading of documents? Do you need your documents to be available anytime and on any platform? Are you needing a custom-built environment for your paperless document storage, would like to transition to one that has already been built and is used by private-sector companies of all sizes, or do you already have a software system that works for you? Critically, you will need a document management partner who is as dedicated to security as you are, that will safely dispose of any unneeded documents, and keep your sensitive documents from leaking out.
HITS offers secure, trusted solutions for your Springfield federal government department or office's document management needs. Our Paperless To Go system indexes all your documents and provides complete metadata, cataloging, and tracking services. You can rest assured that all your files are transferred over into a new format and given proper metadata, which is mandated by the OMB memorandum. Paperless To Go works with any Electronic Document Management System (EDMS), including our own Str8view® software, or you can choose to have your documents saved to a hard drive. Best of all, documents can be viewed instantly from any device and the entire process is 100% secure and protected.
For applications where your Springfield, IL department or office needs to preserve certain documents and can get rid of others, DocuMiner® from HITS is your ideal solution. Our staff analyzes all your documents in real time and sorts them into two categories: Scan or Shred. We provide a full manifest of all your files that your department or office can look over, and once you sign off on this list documents that are not required are securely disposed of. The documents you require are scanned and entered into your preferred EDMS, which digitizes your documents to NARA/OMB requirements, secures and archives them for the future, and allows them to be viewed anywhere.
When Document Security Is Paramount
At most federal government offices and agencies in Springfield, IL, keeping documents secure and avoiding compromised systems is a high-priority task. Sensitive information can easily slip into the wrong hands and affect all elements of governmental operations. Whether espionage, hacks, or leaks, secure electronic document handling is a critical national security task and should be treated with all due care.
The document management specialists at HITS grasp the importance of document security and confidentiality, and as such provide full document management security included in everything they do. Our HITS Kit document shipping service is engineered with extensive security and tracking features, so you can rest easy knowing that documents sent to our central facility for scanning can be monitored during the shipping process. Once scanned, we use an eight-step audit trail process to make sure that your documents will not get lost en transit and that you can have full control of the audit process. HITS' DocuMiner® platform is hosted on trusted, FedRAMP Moderate certified AWS infrastructure. We are fully devoted to robust security and all our electronic document management platforms meet DoD 5015.2, FERPA, CISPE, and HITECH Act standards for encryption and data protection.
Contact Springfield, IL Federal Government Electronic Document Management Experts | HITS
With the deadline growing closer for federal government agencies and departments in Springfield, IL to fully digitize their documents and move them to a paperless environment, knowing a trustworthy document management partner is a critical task. The seasoned Springfield document services team at HITS have worked with private sector firms of all types, from hospitals to universities to Fortune 500 corporations, reimagine their data management objectives and create secure systems to store and access sensitive documents.
Our experienced Springfield, IL electronic document management professionals are ready to help your federal government department, office, or agency meet the OMB's deadline to move your document management to a fully paperless platform. Call our Washington, DC office today at 202-793-2400, our main office at 314-837-4000, or contact us online to speak with our team and learn more about how HITS reimagines your Springfield, IL federal government document management.