Federal Government Document Management Shawnee, KS
Federal Government Document Management Shawnee, KS. The need for federal government agencies to digitally manage their documents has turned into an urgent requirement. In 2018, the Executive Office of the President published a report entitled "Delivering Government Solutions in the 21st Century, which laid out a comprehensive program to streamline and refocus the federal government with the goal of improving its efficiency. While a number of its proposals never came about, one proposal that was approved is to move all federal recordkeeping and business to a paperless environment by December 31, 2022. The government has even asked the National Archives and Records Administration (NARA) not to accept any paper record after this date. Additional guidance has been published by the Office of Management and Budget (OMB) in the form of Memorandum M-19-21: this set out a timeline and process that Shawnee, KS federal government agencies are recommended to follow to achieve this goal. By the end of 2022, the OMB will demand that "Federal agencies will manage all permanent records in an electronic format and with appropriate metadata", and all temporary records must be either in electronic formats or kept in commercial facilities.
As a market leader in data management solutions for three decades, HITS is ideally situated to help federal government agencies in Shawnee, KS achieve their document management requirements. Our eight-step document scanning procedure includes an exclusive audit trail process that guarantees each document is digitized to your requirements. We offer technology that is proven, easy to use, and meets DoD 5015.2 STD specifications, as well as NARA standards. Best of all, our products are bolstered by a customer service team that understands your needs and provides friendly customer service. Contact us today online, by dialing 202-793-2200 for our Washington, D.C. office, or by calling 314-837-4000 to speak with a member of our team and discover more about our complete offering of Shawnee, KS Universal Electronic Records Management (ERM) services.
Proven Document Management Tools
When searching for a digital document transformation partner, you should ask these questions: What is your office or department's primary objective in document management? Do you want a platform that makes it easy for you to access and upload documents? Do you need your documents to be easily accessed, no matter where you are and what device you're using? Do you need a custom-built document storage platform, are interested in using a platform tested and trusted by all sorts of private-sector firms, or do you already have a software system that works for you? Most importantly, you will need a document management partner who is as dedicated to security as you are, that will safely get rid of any unneeded documents, and keep your sensitive documents from leaking out.
HITS offers proven, secure solutions for your Shawnee federal government department or office's document management requirements. Our Paperless To Go system indexes every one of your documents and provides complete tracking, metadata, and cataloging services. You can rest assured that all your files are transferred over into a new format and provided proper metadata, as required by the OMB memorandum. Paperless To Go works with any Electronic Document Management System (EDMS), including our own Str8view® software, or you can have documents saved on a secure hard drive. Best of all, documents can be viewed instantly from any device and the entire process is 100% secure and protected.
When your Shawnee, KS department or office needs to preserve certain documents and can get rid of others, DocuMiner® from HITS is the answer. Our team analyzes all your documents in real time and files them into two groups: Scan or Shred. We send you a full manifest of all your files that your department or office can review, and once you sign off on this list documents that are no longer needed are securely shredded. The documents you need to keep are scanned and entered into your preferred EDMS, which digitizes your documents to NARA/OMB requirements, secures and archives them for years to come, and allows for access from any platform.
When Document Security Is Important
At most federal government agencies and offices in Shawnee, KS, keeping documents secure and avoiding leaks is a high-priority task. Sensitive information can easily fall into the wrong hands and involve all elements of governmental operations. Whether espionage, hacks, or leaks, secure electronic document handling is a national security manner and should be treated as such.
The document management specialists at HITS grasp the importance of document security and confidentiality, and as a result give you full document management security included in everything they do. Our HITS Kit document shipping service is engineered with extensive security and tracking features, so you can rest easy knowing that documents sent to our central facility for scanning can be fully tracked and monitored. Once scanned, we use an eight-step audit trail process to ensure that your documents will not be lost and that you can have full control of the audit process. HITS' DocuMiner® platform is hosted on trusted, FedRAMP Moderate certified AWS infrastructure. We are fully committed to robust security and all our electronic document management platforms meet FERPA, DoD 5015.2, VPAT Section 508, and CISPE standards for encryption and data protection.
Call Shawnee, KS Federal Government Electronic Document Management Experts | HITS
With the deadline growing closer for federal government agencies and departments in Shawnee, KS to go paperless and digitize existing paper documents, knowing a trustworthy document management partner is all the more important. The seasoned Shawnee document services professionals at HITS have helped private sector firms of all types, from hospitals to universities to Fortune 500 corporations, reimagine their data management strategy and create secure systems to access and archive proprietary files.
Our veteran Shawnee, KS electronic document management professionals are ready to help your federal government agency, department, or office meet the OMB's deadline to transition your document management to a fully paperless environment. Call our Washington, DC office today at 202-793-2400, our main office at 314-837-4000, or contact us online to speak with our team and learn more about how HITS reimagines your Shawnee, KS federal government document management.