Federal Government Document Management Schaumburg, IL
Federal Government Document Management Schaumburg, IL. The need for federal government agencies to digitally manage their documents is quite literally a necessary task. In 2018, the Executive Office of the President published a report entitled "Delivering Government Solutions in the 21st Century, which laid out a far-ranging strategy to reduce and re-center the federal government with the goal of improving its efficiency. While several of its proposals were not enacted, a proposal that was adopted is to move all federal recordkeeping and business to a paperless environment by December 31, 2022. The government has even demanded the National Archives and Records Administration (NARA) not to accept any paper record following this date. More guidance has been published by the Office of Management and Budget (OMB) in the form of Memorandum M-19-21: this set out best practices that Schaumburg, IL federal government agencies are recommended to follow to reach this goal. By the end of 2022, the OMB will demand that "Federal agencies will manage all permanent records in an electronic format and with appropriate metadata", and all temporary records will be either in electronic formats or kept in commercial facilities.
As a proven leader in data management solutions for three decades, HITS is perfectly poised to help federal government agencies in Schaumburg, IL achieve their paperless environment requirements. Our eight-step document scanning procedure includes an industry-exclusive audit trail process that ensures each document is scanned to your satisfaction. We offer technology that meets Department of Defense (DoD) 5015.2 STD specifications and all NARA standards, proven successful, and easy to use. Best of all, our products are bolstered by a customer support team that understands your needs and provides exceptional customer service. Contact us today online, by dialing 202-793-2200 for our Washington, D.C. office, or by calling 314-837-4000 to speak with a member of our team and discover more about our complete range of Schaumburg, IL Universal Electronic Records Management (ERM) services.
Trusted Document Management Tools
When looking for a digital document transformation partner, ask yourself: What is most important for your office and department? Do you want a platform that makes it easy for you to access and upload documents? Do you need your documents to be easily accessed, no matter where you are and what device you're using? Do you require a purpose-built ecosystem for your document management, would like to transition to one that has already been built and is used by private-sector companies of all sizes, or do you already have a software system that works for you? Critically, you will need a document management partner who takes security as seriously as you do, that will safely destroy any unneeded documents, and keep your sensitive documents from leaking out.
HITS offers secure, trusted solutions for your Schaumburg federal government office or department's document management needs. Our Paperless To Go system indexes every one of your documents and provides complete tracking, metadata, and cataloging services. You can be sure that all your files are transferred over into a new format and provided proper metadata, mandated by the OMB memorandum. Paperless To Go works with any Electronic Document Management System (EDMS), including our own Str8view® software, or you can opt to have documents uploaded onto a hard drive. Most importantly, documents are available for instant access from any platform and the entire process is 100% secure and protected.
For applications where your Schaumburg, IL department or office needs to preserve certain documents and can get rid of others, DocuMiner® from HITS is the answer. Our team analyzes all your documents in real time and sorts them into two categories: Scan or Shred. We give you a full manifest of all your files that your department or office can look over, and once you sign off on this list documents that are not required are securely destroyed. The documents you need to keep are scanned and entered into your preferred EDMS, which digitizes your documents to NARA/OMB requirements, secures and archives them for the future, and allows them to be viewed anywhere.
When Document Security Is Critical
At most federal government offices and agencies in Schaumburg, IL, document security and avoiding leaks is a mission-critical task. Sensitive information can easily end up in the wrong hands and affect all elements of governmental operations. Whether leaks, espionage, or hacks, secure electronic document handling is a matter of national security and should be treated accordingly.
The document management experts at HITS realize the importance of document security and confidentiality, and as such provide full document management security in all their projects. Our HITS Kit document shipping service is secure from end to end, so you can rest easy knowing that documents sent to our central facility for scanning can be fully tracked and monitored. Once scanned, we use an eight-step audit trail process to make sure that your documents will not get lost en transit and that you can have complete control of the audit process. HITS' DocuMiner® platform is hosted on trusted, FedRAMP Moderate certified AWS infrastructure. We are fully committed to robust security and all our electronic document management platforms meet FERPA, DoD 5015.2, VPAT Section 508, and CISPE standards for encryption and data protection.
Call Schaumburg, IL Federal Government Electronic Document Management Experts | HITS
With the deadline fast approaching for federal government agencies and departments in Schaumburg, IL to go paperless and digitize existing paper documents, working with a trusted document management partner is imperative. The veteran Schaumburg document services team at HITS have helped private sector firms of all types, from Fortune 500 corporations to universities to hospitals, reimagine their data management strategy and create secure systems to access and archive sensitive files.
Our proven Schaumburg, IL electronic document management staff is ready to help your federal government department, office, or agency meet the OMB's deadline to transition your document management to a fully cloud-based ecosystem. Call our Washington, DC office today at 202-793-2400, our main office at 314-837-4000, or contact us online to speak with our team and learn more about how HITS reimagines your Schaumburg, IL federal government document management.