Federal Government Document Management Pine Bluff, AR
Federal Government Document Management Pine Bluff, AR. The request for federal government agencies to digitize their documents has now become a necessary task. In 2018, the then-President's administration published a report entitled "Delivering Government Solutions in the 21st Century, which outlined a comprehensive program to streamline and refocus the federal government in order to improve its efficiency. While many of its proposals were not enacted, one that was approved is to move all federal records and business processes to a paperless environment by December 31, 2022. The government has even demanded the National Archives and Records Administration (NARA) not to accept any paper record following this date. Additional guidance has been provided by the Office of Management and Budget (OMB) in the form of Memorandum M-19-21: this detailed a timeline and process that Pine Bluff, AR federal government agencies are recommended to follow to achieve this goal. By the end of 2022, the OMB has ordered that "Federal agencies will manage all permanent records in an electronic format and with appropriate metadata", and all temporary records must be either in electronic formats or stored in commercial facilities.
As a market leader in data management solutions since 1994, HITS is perfectly poised to help federal government agencies in Pine Bluff, AR reach their paperless environment benchmarks. Our eight-step document scanning procedure includes an exclusive audit trail process that makes sure each document is scanned to your requirements. We offer technology that is easy to use, meets both NARA standards and DoD 5015.2 STD specs, and has been proven successful in the private sector. Most importantly, our products are backed by a customer service team that understands your needs and gives you exceptional customer service. Contact us today online, by dialing 202-793-2200 for our Washington, D.C. office, or by calling 314-837-4000 to speak with a member of our team and discover more about our full range of Pine Bluff, AR Universal Electronic Records Management (ERM) services.
Dependable Document Management Tools
When searching for a digital document transformation partner, you should ask these questions: What is your office or department's primary objective in document management? Do you require a platform that allows for easy access and uploading of documents? Do you need your documents to be easily accessed, no matter where you are and what device you're using? Do you require a purpose-built ecosystem for your document management, would like to transition to one that has already been built and is used by private-sector companies of all sizes, or has your office already found a document management system? Most importantly, you will need a document management partner who is as dedicated to security as you are, that will safely destroy any unneeded documents, and keep your sensitive documents from leaking out.
HITS offers proven, secure solutions for your Pine Bluff federal government department or office's document management challenges. Our Paperless To Go system indexes every one of your documents and provides complete cataloging, tracking, and metadata services. You can be sure that all your files are transferred over into a new format and provided proper metadata, which is mandated by the OMB memorandum. Paperless To Go works with any Electronic Document Management System (EDMS), including our own Str8view® software, or you can have documents saved on a secure hard drive. Most importantly, documents are available for instant access from any platform and the entire process is 100% secure and protected.
When your Pine Bluff, AR department or office needs to preserve certain documents and can get rid of others, DocuMiner® from HITS is the answer. Our team analyzes all your documents in real time and separates them into two groups: Scan or Shred. We provide a full manifest of all your files that your department or office can look over, and once you sign off on this list documents that are surplus to requirements are securely shredded. The documents you need to keep are scanned and entered into your preferred EDMS, which digitizes your documents to NARA/OMB requirements, archives and secures them for years to come, and allows for access from any platform.
When Document Security Is Critical
At most federal government agencies and offices in Pine Bluff, AR, keeping documents secure and avoiding compromised systems is a mission-critical task. Secret information can easily end up in the wrong hands and influence all facets of governmental operations. Whether leaks, espionage, or hacks, secure electronic document handling is a matter of national security and should be treated accordingly.
The document management specialists at HITS grasp the importance of document security and confidentiality, and as a result provide full document management security in all their projects. Our HITS Kit document shipping service is engineered with extensive security and tracking features, so you can rest assured that documents sent to our central facility for scanning will not be intercepted. Once scanned, we use an eight-step audit trail process to make sure that your documents will not go missing and that you can have full control of the audit process. HITS' DocuMiner® platform is hosted on proven, FedRAMP Moderate certified AWS infrastructure. We are fully committed to robust security and all our electronic document management platforms meet DoD 5015.2, FERPA, CISPE, and HITECH Act standards for encryption and data protection.
Call Pine Bluff, AR Federal Government Electronic Document Management Experts | HITS
With the deadline growing closer for federal government offices and agencies in Pine Bluff, AR to fully digitize their documents and move them to a paperless environment, working with a trusted document management partner is imperative. The veteran Pine Bluff document services staff at HITS have assisted private sector firms of all types, from Fortune 500 corporations to universities to hospitals, reimagine their data management plan and create secure systems to access and archive sensitive material.
Our veteran Pine Bluff, AR electronic document management professionals are ready to help your federal government agency, department, or office meet the OMB's deadline to transition your document management to a fully paperless platform. Call our Washington, DC office today at 202-793-2400, our main office at 314-837-4000, or contact us online to speak with our team and learn more about how HITS reimagines your Pine Bluff, AR federal government document management.