Federal Government Document Management Peoria, IL
Federal Government Document Management Peoria, IL. The need for federal government agencies to digitize their documents has now become an urgent requirement. In 2018, then-President Trump's administration published a report entitled "Delivering Government Solutions in the 21st Century, which outlined a comprehensive plan to slim down and reorganize the federal government and improve its efficiency. While many of its proposals never came to pass, a proposal that was put into place is to move all federal recordkeeping and business to a paperless environment by December 31, 2022. The government has even demanded the National Archives and Records Administration (NARA) not to accept any paper record following this date. More guidance has been issued by the Office of Management and Budget (OMB) by way of Memorandum M-19-21: this detailed a timeline and process that Peoria, IL federal government agencies should follow to achieve this goal. By the end of 2022, the OMB has ordered that "Federal agencies will manage all permanent records in an electronic format and with appropriate metadata", and all temporary records will be either in electronic formats or stored in commercial facilities.
As a proven leader in data management solutions since 1994, HITS is perfectly poised to help federal government agencies in Peoria, IL meet their document management goals. Our eight-step document scanning procedure includes an industry-unique audit trail process that guarantees each document is processed to your standards. We offer technology that is proven, easy to use, and meets DoD 5015.2 STD specifications, as well as NARA standards. In addition, our products are backed by a customer support team that understands your needs and offers class-leading customer service. Contact us today online, by dialing 202-793-2200 for our Washington, D.C. office, or by calling 314-837-4000 to speak with a member of our team and learn more about our complete offering of Peoria, IL Universal Electronic Records Management (ERM) services.
Proven Document Management Tools
When looking for a digital document transformation partner, ask yourself: What is your office or department's primary objective in document management? Do you want a platform that makes it easy for you to access and upload documents? Do you need your documents to be available anytime and on any platform? Do you require a purpose-built ecosystem for your document management, are considering a platform proven within the private sector, or do you already have a software system that works for you? Critically, you will need a document management partner who takes security as seriously as you do, that will safely get rid of any unneeded documents, and keep your sensitive documents from leaking out.
HITS offers proven, secure solutions for your Peoria federal government department or office's document management needs. Our Paperless To Go system indexes every one of your documents and provides complete cataloging, tracking, and metadata services. You can be confident that all your files are transferred over into a new format and provided proper metadata, mandated by the OMB memorandum. Paperless To Go works with any Electronic Document Management System (EDMS), including our own Str8view® software, or you can have documents saved on a secure hard drive. Most importantly, documents can be viewed instantly from any device and the entire process is 100% secure and protected.
When your Peoria, IL department or office needs to preserve certain documents and can get rid of others, DocuMiner® from HITS is the answer. Our team analyzes all your documents in real time and sorts them into two groups: Scan or Shred. We give you a full manifest of all your files that your department or office can look over, and once you sign off on this list documents that are no longer needed are securely shredded. The documents you need to keep are scanned and entered into your preferred EDMS, which digitizes your documents to NARA/OMB standards, archives and secures them for the future, and permits instant access from all devices.
When Document Security Is Critical
At most federal government offices and agencies in Peoria, IL, keeping documents secure and avoiding compromised systems is a mission-critical task. Secret information can easily fall into the wrong hands and affect all facets of governmental operations. Whether hacks, leaks, or espionage, secure electronic document handling is a matter of national security and should be treated accordingly.
The document management specialists at HITS grasp the importance of document security and confidentiality, and thus provide full document management security with every project. Our HITS Kit document shipping service is engineered with extensive security and tracking features, so you can rest easy knowing that documents sent to our central facility for scanning can be fully tracked and monitored. Once scanned, we use an eight-step audit trail process to guarantee that your documents will not be lost and that you can have full control of the audit process. HITS' DocuMiner® platform is hosted on proven, FedRAMP Moderate certified AWS infrastructure. We are fully committed to robust security and all our electronic document management platforms meet FERPA, DoD 5015.2, VPAT Section 508, and CISPE standards for encryption and data protection.
Talk To Peoria, IL Federal Government Electronic Document Management Experts | HITS
With the deadline nearing for federal government offices and agencies in Peoria, IL to move to a paperless framework and digitize their documents, knowing a trustworthy document management partner is imperative. The seasoned Peoria document services staff at HITS have helped private sector firms of all types, from Fortune 500 corporations to universities to hospitals, reimagine their data management strategy and create dependable systems to access and archive proprietary material.
Our veteran Peoria, IL electronic document management staff is ready to help your federal government department, office, or agency meet the OMB's deadline to move your document management to a fully digital ecosystem. Call our Washington, DC office today at 202-793-2400, our main office at 314-837-4000, or contact us online to speak with our team and learn more about how HITS reimagines your Peoria, IL federal government document management.