Federal Government Document Management Owasso, OK
Federal Government Document Management Owasso, OK. The desire for federal government agencies to electronically manage their documents has now become an urgent requirement. In 2018, the then-President's administration published a report entitled "Delivering Government Solutions in the 21st Century, which outlined an expansive program to reduce and re-center the federal government with the goal of improving its efficiency. While several of its proposals were not enacted, one proposal that was approved is to move all federal business processes and records to a paperless environment by December 31, 2022. The government has even demanded the National Archives and Records Administration (NARA) not to accept any paper record after this date. More guidance has been published by the Office of Management and Budget (OMB) in the form of Memorandum M-19-21: this detailed best practices that Owasso, OK federal government agencies are recommended to follow to achieve this goal. By the end of 2022, the OMB has mandated that "Federal agencies will manage all permanent records in an electronic format and with appropriate metadata", and all temporary records must be either in electronic formats or stored in commercial facilities.
As a market leader in data management solutions since 1994, HITS is ideally situated to help federal government agencies in Owasso, OK reach their paperless environment benchmarks. Our eight-step document scanning system includes an industry-unique audit trail process that guarantees each document is processed to your satisfaction. We offer technology that is proven, easy to use, and meets DoD 5015.2 STD specifications, as well as NARA standards. Most importantly, our products are backed by a customer support team that gets your needs and provides class-leading customer service. Contact us today online, by dialing 202-793-2200 for our Washington, D.C. office, or by calling 314-837-4000 to speak with a member of our team and learn more about our full offering of Owasso, OK Universal Electronic Records Management (ERM) services.
Proven Document Management Tools
When looking for a digital document transformation partner, you should ask these questions: What is your office or department's primary objective in document management? Do you require a platform that easily allows for you to upload and view your documents? Do you need your documents to be accessible from all platforms and at all times? Are you needing a custom-built environment for your paperless document storage, are interested in using a platform tested and trusted by all sorts of private-sector firms, or do you already have a software system that works for you? Crucially, you will need a document management partner who takes security as seriously as you do, that will safely destroy any unneeded documents, and keep your sensitive documents from leaking out.
HITS offers secure, trusted solutions for your Owasso federal government office or department's document management requirements. Our Paperless To Go system indexes all your documents and provides complete tracking, metadata, and cataloging services. You can be confident that all your files are transferred over into a new format and given proper metadata, mandated by the OMB memorandum. Paperless To Go works with any Electronic Document Management System (EDMS), including our own Str8view® software, or you can have documents saved on a secure hard drive. Best of all, documents are instantly available for remote access and the entire process is 100% secure and protected.
When your Owasso, OK department or office needs to preserve certain documents and can get rid of others, DocuMiner® from HITS is your ideal solution. Our team analyzes all your documents in real time and separates them into two categories: Scan or Shred. We give you a full manifest of all your files that your department or office can look over, and once you sign off on this list documents that are not required are securely disposed of. The documents you need to keep are scanned and entered into your preferred EDMS, which digitizes your documents to NARA/OMB standards, archives and secures them for years to come, and allows them to be viewed anywhere.
When Document Security Is Paramount
At most federal government offices and agencies in Owasso, OK, keeping documents secure and avoiding compromised systems is a high-priority task. Proprietary information can easily fall into the wrong hands and involve all parts of governmental operations. Whether leaks, espionage, or hacks, secure electronic document handling is a national security manner and should be treated as such.
The document management experts at HITS grasp the importance of document security and confidentiality, and thus give you full document management security in all their projects. Our HITS Kit document shipping service boasts end-to-end security, so you can be confident that documents sent to our central facility for scanning will not be intercepted. Once scanned, we use an eight-step audit trail process to ensure that your documents will not go missing and that you can have full control of the audit process. HITS' DocuMiner® platform is hosted on proven, FedRAMP Moderate certified AWS infrastructure. We are fully committed to robust security and all our electronic document management platforms meet CISPE, DoD 5015.2, HITECH Act, and VPAT Section 508 standards for encryption and data protection.
Contact Owasso, OK Federal Government Electronic Document Management Experts | HITS
With the deadline growing closer for federal government departments and offices in Owasso, OK to fully digitize their documents and move them to a paperless environment, partnering with trusted document management experts is imperative. The veteran Owasso document services professionals at HITS have helped private sector firms of all types, from universities to Fortune 500 corporations to hospitals, reimagine their data management objectives and create dependable systems to store and access confidential documents.
Our proven Owasso, OK electronic document management professionals are ready to help your federal government agency, department, or office meet the OMB's deadline to transition your document management to a fully cloud-based platform. Call our Washington, DC office today at 202-793-2400, our main office at 314-837-4000, or contact us online to speak with our team and learn more about how HITS reimagines your Owasso, OK federal government document management.